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5. Ordinance 1336 - KCC - City Clerk - 2nd ReadingREPORT TO: eu SUBJECT: q Honorable Mayor and City Council Chris A. Kukulski, City Manager Ordinance 1336 revising the Finance Director's duties under Ordinance 1166 and creating the position of City Clerk MEETING DATE: November 1, 1999 BACKGROUND: The City of Kalispell has had the position of City Clerk for several years, yet the position has never been identified in the Administrative Code. The Clerk's duties were listed under those of the Finance Director. At the last meeting, several suggestions were made concerning both the duties of the Clerk and the Finance Director and those suggestions have now been incorporated for the second reading of Ordinance 1336. All reference to licenses have been deleted from the Clerk's position along with the responsibility for all property belonging to the City. The Finance Director's duties essentially remain the same, however the preparation of financial statements has been added. Obviously, not all of the duties of the Finance Director or the City Clerk can or should be listed in the ordinance, but I feel the ordinance before you covers the essential parameters of each position. RECOMMENDATION: The City Council approve Ordinance 1336 on second reading.. FISCAL EFFECTS: None. ALTERNATIVES: As suggested by Council. Respectively submitted, Chris A. Kukulski City Manager Report compiled October 29, 1999 Post Office Box 1997 • Kalispell, Montana 59903-1997 Telephone (406) 758-7700 • FAX (406) 758-7758 ORDINANCE NO. 1336 AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, KALISPELL MUNICIPAL CODE BY AMENDING ORDINANCE 1166, § 2-44 ADJUSTING THE DUTIES OF THE CITY FINANCE DIRECTOR, CREATING THE POSITION OF CITY CLERK, ESTABLISHING DUTIES THEREOF AND; AUTHORIZING THE CITY ATTORNEY TO RECODIFY § 2-44 IN ACCORDANCE WITH THIS ORDINANCE AND DECLARING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF KALISPELL, MONTANA AS FOLLOWS: SECTION I. That Ordinance No. 1166, S 2-44 (§ 2-44, Kalispell City Code) is hereby amended to read as follows: FINANCE DIRECTOR The Finance Director shall, subject to the charge and supervision of the Manager, be responsible for the following: a) Keep and supervise all accounts of public money in the custody of the City; b) Collect, deposit, invest and disburse all City funds in a manner authorized by law or Ordinance; c) Supervise all accounts of all departments and offices of the City; d) Assist in providing information for budget preparation and assist with the development of the budget document; e) File financial and payroll reports with all Federal and State agencies as required and prepare the Annual Financial Report; f) Assist in the development and administration of the City's personnel policy procedures, including training, recruitment, selection, and labor relations; g) Perform such other and further functions as may be directed by the City Manager. SECTION II. That there is hereby enacted a S 2-44.1, creating the position of City Clerk, which shall read as follows: CITY CLERK The City Clerk shall, subject to the charge and supervision of the Manager, be responsible for the following: a) Enter into books all Ordinances, Resolutions, and bylaws passed by the Council; b) Countersign and cause to be published or posted, as provided by law, all Ordinances and Resolutions passed and adopted by the Council; c) File and keep all agreements and contracts belonging to the City and deliver the same to his/her successor when qualified; d) Make certified copies of all records, books and papers in his/her possession on the payment of like fees as are allowed to County Clerks; e) Make and keep a complete index of the Minute Book, Ordinance Book, Resolution Book, and all other books and papers on file in his/her office; f) Take and administer oaths, but not charge or receive any fee therefore; g) Perform such other and further functions as may be directed by the City Manager. SECTION III. That the City Attorney is hereby authorized and directed to recodify § 2-44, in accordance with this Ordinance. SECTION IV. This Ordinance shall take effect 30 days from and after its passage by the City Council. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS DAY OF ,1999. Wm. E. Boharski Mayor Attest: Theresa White City Clerk