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3. Resolution 4509 - Budget TransfersREPORT TO: :eu SUBJECT: MEETING DATE: Mayor Boharski and City Council Members Amy Robertson, Finance Director Chris Kukulski, City Manager Annual Budget transfer resolution -FY99 September 20, 1999 BACKGROUND: This is a housekeeping Resolution for the fiscal 1999 budget required to transfer appropriations to line items with overdrafts from line items with surpluses. No funds exceeded their budget authority. Budget transfers are done for governmental type funds as these must be reported with budget to actual numbers in the financial statements. RECOMMENDATION: Adoption of this resolution authorizing the budget transfers. FISCAL EFFECTS: None ALTERNATIVES: None Amy h. Robertson Finance Director Report compiled: September 9, 1999 Attachments: Resolution WIN Chris A. Kukulski City Manager Post Office Box 1997 • Kalispell, Montana 59903-1997 Telephone (406) 758-7700 • FAX (406) 758-7758 RESOLUTION NO. 4509 A RESOLUTION TO APPROVE A TRANSFER AMONG APPROPRIATIONS WITHIN A GENERAL CLASSIFICATION OF EXPENDITURES AS ADOPTED BY THE CITY OF KALISPELL BUDGET FOR 1999 FISCAL YEAR. WHEREAS, in the budget adopted by the City of Kalispell for the 1999 fiscal year, -certain detailed and itemized estimates of expenditures for the various departments of the City have proven inaccurate in the operation of the City for that 1999 fiscal year and, WHEREAS, the overall expenditures of the City in said classification is not in excess of the total of such estimates of expenditures adopted in the City's budget for the 1999 fiscal year, and, WHEREAS, under the authority granted the Council by law to make transfers or revisions within a general budgetary classification, NOW THEREFORE, BE IT RESOLVED, that the following transfers within the classification set forth in the City budget for the 1999 fiscal year should be made: As set forth in Exhibit "A" attached hereto and by this reference made a part hereof. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL THIS 20TH DAY OF SEPTEMBER, 1999. Wm. E. Boharski Mayor Theresa White City Clerk CITY OF KALISPELL Budget Transfers-FY99 EXHIBIT "A" 1000 General Fund Transfer To: 400 General Gov't 410560 Purchasing 320 Printing S 640 410830 Personnel 338 Recruitment S 3,543 411300 Central Comm. 345 Telephone S 1,680 510100 Special Assmt 545 County Landfill S 47 401 City Manager 121 Overtime S 53 229 Other Supplies S 114 345 Telephone $ 35 402 Mayor/Council 110 Salaries S 261 121 Overtime S 79 229 Other Supplies S 161 322 Books S 8 363 Office Equip Maint. S 164 379 Meetings S 1 403 Finance 110 Salaries S 3,123 121 Overtime S 330 335 Membership & Dues S 191 404 City Attorney 110 Salaries S 1,000 312 Postage S 15 345 Telephone S 298 373 School & Travel S 627 406 Court 110 Salaries S 215 210 Office Supplies S 1,073 312 Postage S 262 373 School & Travel S 85 394 Jury & Witness fees S 185 410 Dir Public Works 110 Salaries S 5,947 210 Office Supplies S 264 215 Computer Supplies S 322 216 Computer Equip. S 117 229 Other Supplies $ 265 331 Publication S 496 335 Membership & Dues S 374 345 Telephone S 265 354 Contract Services S 167 410 Traffic Signals 110 Salaries S 33 121 Overtime S 41 366 Building Maint. S 146 428 Paint S 8,195 Page 1 Transfer From: General Fund-con't. Transfer To: 410 Central Garage 210 Office Supplies S 22 232 Motor Vehicle Parts S 10,129 322 Books S 140 345 Telephone S 35 412 City Hall 121 Overtime S 84 413 Police Dept. 110 Salaries (union contract) S 35,000 112 Retirement $ 5,601 121 Overtime S 3,036 125 DUI S 389 220 Investigative supplies S 124 223 Canine supplies S 117 228 Patrol Car Supplies S 3,989 230 Dare Supplies S 25 335 Membership & Dues S 51 345 Telephone S 428 362 Equip Maint. $ 108 -373 School & Travel S 1,136 391 Treatment S 1,665 823 transfer to Universal Grant Fund S 10,000 944 Vehicle S 1,192 949 Capital Outlay S 252 416 Fire 110 Salaries (union contract) $ 23,607 121 Overtime S 10 219 CPR supplies S 82 322 Books S 13 331 Pub. & filing fees S 54 335 Membership & Dues S - 15 362 Equip Maint. S 15 365 Fire Hazard control $ 139 395 Rental Equip S 2,145 399 Laundry S 7 940 Machinery S 213 Zoning 335 Membership & Dues S 155 354 Contract Services S 6,037 373 School & Travel S 199 421 Street Dept. 110 Salaries S 200 229 Other Supplies S 1,035 241 Consumable Tools S 343 341 Electricity S 214 345 Telephone S 146 354 Contract Services S 4,356 368 Overlays S 636 373 School & Travel S 83 Transfer From: Page 2 General Fund-con't. Transfer To: Transfer From: 436 Parks 110 Salaries S 5,506 241 Consumable Tools S 94 312 Postage S 3 310 Printing S 1 337 Advertising S 493 341 Electric S 517 345 Telephone S 254 356-Consultants S 100 360 Repair & Maint. S 80 364 Landscaping & trees S 337 380 Training Materials S 36 440 Irrigation Materials S 870 452 Gravel S 230 436 Recreation 121 Overtime S 619 333 Subscriptions S 25 337 Advertising S 242 345 Telephone S 60 354 Contract Services S 2,167 436 Forestry 121 Overtime S 447 364 Landscaping & trees S 138 380 Training Materials S 214 436 Seniors 121 Overtime S 847 373 School & Travel S 20 436 Tennis 337 Advertising S 25 437 Swimming Pool 110 Salaries S 5,712 121 Overtime $ 3 221 Safety Supplies - S 26 226 Chlorine & Chemicals S 129 242 Signs S 80 341 Electric $ 220 344 Nat Gas S 3,572 345 Telephone $ 33 Total General Fund S 167,149 General Fund-con't. Gen. Gov't: Transfer From: 510300 Gen Govt 110 Merit Reserve $ 64,307 210 Office Supplies S 1,253 410830 Personnel 354 Contract Services $ 2,756 410900 Records Admin. 331 Filing Fees S 901 358 Survey & title fees S 1,000 Page 3 General Fund-con't. Transfer From: 401 Manager's 373 School $ 202 402 Mayor 373 School $ 674 403 Finance 373 School $ 1,144 210 Office Supplies $ 74 404 Attorney 210 Office Supplies $ 230 322 Books $ 426 335 Dues $ 110 351 Legal fees $ 100 406 Court 213 Small Office Equip $ 500 215 Computer supplies $ 1,000 320 Printing $ 320 410 DPW 121 Overtime $ 550 410 TSS 242 Signs $ 712 243 Computer supplies $ 1,105 410 DPW 241 Consumable Tools $ 390 320 Printing $ 501 354 Contract services $ 6,000 410 TSS 940 Equipment $ 9,680 410 Central Garage 238 filters & misc. parts $ 1,586 233 Tires, etc. $ 5,434 412 City Hall 110 Salaries $ 84 413 Police Dept. 110 Salaries $ 14,293 121 Overtime $ 1,000 122 DUI OT $ 10,000 354 Contract services $ 100 363 Office Equip Maint. $ 301 369 Radio Equip Maint. $ 261 374 LETN $ 1,208 392 Boarding Prisioners $ 350 941 Police Equip $ 600 416 Fire 110 Salaries $ 2,693 420 Zoning 110 Salaries $ 4,000 121 Overtime $ 2,391 421 Street Dept. 110 Salaries $ 6,813 436 Parks 121 Overtime $ 1,525 420 Metal Products $ 2,205 430 Wood Products $ 1,429 937 Capital Equip $ 3,069 940 Equipment $ 2,002 436 Recreation 110 Salaries $ 1,101 229 Other supplies $ 1,151 Tennis/Skating 110 Salaries $ 1,550 229 Other supplies $ 1,007 Day Camp 110 Salaries $ 2,830 Basketball 110 Salaries $ 4,231 Total General Fund $ 167,149 Page 4 Special Revenue Funds: Transfer Transfer Airport Fund To: From: 430310 Operations 354 Contract services $ 458 373 School & Travel S 148 940 Equipment S 3,100 110 Salaries $ 3,706 2180 Tax Increment To: From: 430100 Public Works 943 Traffic Signals $ 21,012 470230 Redevelopment 840 Redevelopment proj $ 21,178 460430 Parks 364 Landscaping & Trees $ 2,029 926 Depot Park Improv. $ 816 934 Capital Improvements $ 1,048 2185 AiMort 11F To: From: 430300 Airport 356 Consultants $ 2,183 460446 Ballfields 934 Capital Outlay $ 248 430264 Public Works 943 Signals $ 2,431 2360 Comp Ins. To: From: 510330 Insurance 815 Uninsured loss $ 14,337 513 liability ins. $ 14,337 Special Revenue Funds: con't. Transfer Transfer 2370 Retirement To: From: 403 Finance 155 Retirement $ 213 404 Attorney $ _ 30 430264 Traffic Signals S 72 431330 Central Garage $ 105 416 Fire (union contract) $ 5,888 436 Parks $ 79 510300 Other Unallocated $ 6,387 2394 Building Deut. To: From: 420 Building 121 Overtime $ 1,962 213 small office equip S 317 229 Other Supplies S 42 231 Gas S III 320 Printing $ 323 322 Books S 1,292 331 Publication & filing fees S 42 335 dues S 48 354 Contract services $ 11,303 532 lease payments $ 2 110 Salaries $ 15,442 Page 5 Special Revenue Funds: con't. 2420 Gas Tax To: From: 421 Street Dept. 473 Crack sealing S 669 231 gas & oil S 669 2886 UDAG To: From: 480 Community Development 121 Overtime S 7,758 212 Project expense S - 240 213 Office Equipment S 5,032 215 Computer supplies S 208 338 Recruitment S 521 339 Publicity S 53 354 Contract services S 452 531 Office rent S 2 110 Salaries S 14,266 Page6