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2. Evergreen Sewer Rate ApprovalREPORT TO: FROM: SUBJECT: MEETING DATE: Mayor Boharski and City Council Members Amy Robertson, Finance Director Chris Kukulski, City Manager Evergreen Sewer Rate August 16, 1999 BACKGROUND: Included in the packet are documents compiled by the Finance Office analyzing the charges to be levied by the City on the Flathead County Water & Sewer District #1 - Evergreen for treatment of sewage by the City's wastewater treatment plant. The charge is made pursuant to an Interlocal Agreement between the City and the District dated July 25, 1990 and a subsequent Addendum, dated June 24, 1996. Sewer rate adjustments for flows contributed by the District are adjusted yearly retroactive to July 1 st of the calendar year. Documentation for the rate change was provided to Council a week ago. The recap sheet is attached. The rate for M&O and replacement is $1.61 per thousand gallons (down $ .12). The debt service amount is $10,125.17 per month. RECOMMENDATION: A motion to approve the rate by the Council. FISCAL EFFECTS: Evergreen Sewer District is our largest customer generating $272,514 toward maintenance and replacement and $123,183 toward debt service. ALTERNATIVES: As suggested by Council. Amy H. Robertson Finance Director Report compiled: August 5, 1999 Attachments: 1 page C " A Chris A. Kukulski City Manager Post Office Box 1997 • Kalispell, Montana 59903-1997 Telephone (406) 758-7700 • FAX (406) 758-7758 Cash YEAR END DATE ADDITIONS (SPENT) BALANCE 12/31/94 $150,000.00 $150,000.00 12/31/95 $300,000.00 $450,000.00 6/30/96 $150,000.00 ($91,113.77) $508,886.23 6/30/97 $333,387.13 ($5,190.98) $837,082.38 - 6/30/98 $354,574.38 $ (66,485.84) $1,125,170.92 6/30/99 $370,106.34 $ (405,396.69) $1.089.880.57 24.66% Evergreen's Total Equity as of 6/30/99 % FLOWS 8.86766% 16.84724% 17.39000% 21.45% 23.95% subtotal Additions include: $ 300,000.00 from operating revenue $ 70,106.34 interest earnings Funds Spent: Laboratory Distilled Water System $ 5,719.71 Digester Rehab $ 337,789.46 Sand filter air lift units $ 4,682.07 Fermenter Chopper Pump $ 12,931.45 Clarifier/Rim Drive Project $ 4,493.00 Vehicles replaced $ 39,781.00 Total $ 405,396.69 EVERGREENs EQUITY $13,301.49 $50,541.73 $10,240.32 $70,398.07 $68,997.21 $144,481.61 ($8,702.60) $135.779.01 WSJ WWTP... FISCAL YEAR 1999 Prepared: 8/4/99 Amy Robertson Wages/fica/medt/wc/unemp. $ 211,720.38 Finance Director Overtime $ 11,472.43 Health Ins. $ 28,277.12 PERD $ 13,264.40 Office Supplies $ 457.27 Small office equip $ 217.96 Computer supplies $ 690.56 Computer Equip $ 3,107.82 Safety equip $ 1,374.35 Lab supplies $ 2,129.65 Janitorial Supplies $ 25.60 Alum $ 6,623.80 Chemicals $ 8,720.89 Other supplies $ 1,908.05 Gas & Oil $ 5,559.26 Consumable tools $ 2,446.62 Postage & freight $ 353.46 Memberships & dues $ 572.00 Licenses & fees $ 3,769.00 Electricity $ 130,678.53 Water $ 2,459.05 Natural Gas $ 27,966.22 phone lease/charges/pagers/alarms $ 3,083.19 Lab Services $ 1,902.50 Auditing $ 1,000.00 Contract Serv-Glacier Gold $ 80,138.47 Maint. & Repair $ 52,054.86 Consultants -NW automation $ 576.00 Grounds maint. $ 5,266.12 Building maint. $ 4,133.39 School & Training $ 1,369.59 Medical services/drug testing $ 381.00 Property & Liability Ins. $ 21,420.20 Central Garage $ 6,800.00 Admin. Transfer $ 80,756.00 Data Processing $ 3,696.00 Total Operating Expenses $ 726,371.74 x 0.246624 $ 179,140.88 $ 1.14 per thousand gallons Replacement $ 302,727.00 x 0.246624 $ 74,659.82 $ 0.47 per thousand gallons Annual cost to Evergreen $ 253,800.69 $ 1.61 per thousand gallons Debt service / Evergreen 22% $ 121,502.00 annual Evergreen Flows 157.522,600 24.6624% Total Kalispell Flows 638,715,000 $ 10,125.17 per month flows 99 Evergreen Sewer District Flow Data City of Kalispell Flow Data Outflow Meter Reading Evergreen's Usage Inflow Meter Reading WWTP Inflow for at the Evergreen for the at the WWTP the Preceedinq Period Date Main lift Station Preceedinq Period 7/1/98 514,978,800 3,597,454,000 8/3198! 530,064,900 15,086,100 3,666,126,000 68,672,000 9/3/98; 542,992,400 12,927,500 3,718,330,000 52,204,000 10/1/98 555,623,700 12,631,300 3,770,861,000 52,531,000 11/2/98 568,820,000 13,196,300 3,822,103,000 51,242,000 12/1/98; 580,816,100 11,996,100 3,866,160,000 44,057,000 12/31/98' 593,818,600 13,002,500 3,914,532,000 _ 48,372,000 2/2/99 607,572,300 13,753,700 3,967,146,000 52,614,000 3/1/99' 619,344,700 11,772,400 4,016,266,000 _ 49,120,000 4/1/99i 632,311,800 12 967,100 4,069,345 000 53,079,000 5/3/99 -- -- =- 645,861,800 ------ 13,550,000 - - - - -. -t- -- 4,123,111,000 --- - -- ----- - -- __ - - 53,766,000 6/1/99( 658,526,100 12,664,300 - 4,176,481,000 --- - -- - 53,370,000 6/30/99: 672,501,400 13,975,300 4,236,169,000 59,688,000 ------------ Evergreen's Annual % of total flows' 157.522.600 24.66% i i C38.715.000 Interesting to look at FY98 numbers: ------ Evergreen usage 154,218,000 - Total usage- 644,013,000 -- - �--------- -—---- WWTP... FISCAL YEAR 1998 Wages/fi ca/medt/wc/unemp. Overtime Health Ins. PERD Office Supplies Small office equip Computer supplies/Equip Safety equip - Lab supplies Janitorial Supplies Alum Chemicals Other supplies Gas & Oil Consumable tools Postage & freight Licenses & fees Dues Electricity Water Natural Gas phone lease/charges/pagers/alarms Lab Services Auditing Contract Serv-Glacier Gold Digester cleaning Consultants -NW automation Consultants- Hansen Tech. training Hansen equip maint program-yr2000 Training materials Equip maint. Building maint. Radio maint. School & Training Medical services/drug testing Property & Liability Ins. Central Garage Admin. Transfer Data Processing Total Operating Expenses Replacement Debt service / Evergreen 22% 1998- for comparison $ 202,782.26 $ 11,435.77 $ 28,218.96 $ 12,757.56 $ 619.11 $ 183.40 $ 2,640.11 $ 1,062.74 $ 3,708.16 $ 129.00 $ 2,168.47 $ 13,821.45 $ 3,801.99 $ 5,563.91 $ 2,503.05 $ 943.80 $ 4,489.68 $ 485.00 $ 138,264.02 $ 1,340.14 $ 27,685.84 $ 3,262.57 $ 3,002.00 $ 1,000.00 $ 93,069.63 $ 51,918.00 $ 2,497.36 $ 1,250.00 $ 7,500.00 $ 260.87 $ 66,070.76 $ 3,049.25 $ 99.29 $ 2,121.37 $ 327.00 $ 23,452.99 $ 6,500.00 $ 81,864.00 $ 3,696.00 $ 815,545.51 x Prepared: 8/12/98 Amy Robertson Finance Director 0.239464 $ 195,293.88 $ 1.27 per thousand gallons $ 300,000.00 x 0.239464 $ 71,839.23 $ 0.47 per thousand gallons Annual cost to Evergreen $ 267,133.11 $ 1.73 per thousand gallons $ 123,183.06 annual Evergreen Flows 154,218,000 23.9464% Total Kalispell Flows 644,013,000 $ 10,265.26 per month v o 0 0 0 00 0 O O r- M O N •Q-Vi 00 O M 'n M N M 64 6A, 69 69 64 V O M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O - �{ -- t� Cl O Cl C C O O O O O O O O O O O O O CD O O O O O O O O O O O 0 O CD O C C. 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