4. Award Bid - Downtown Tax Increment Sidewalk Replacement Projectr1A
pNTP
REPORT TO: Mayor and City Council
FROM: Jim Hansz, Director of Public Works
SUBJECT: Downtown TIF Sidewalk Replacement Bids
MEETING DATE: July 19, 1999
BACKGROUND: The FY 98/99 budget included funds in the Downtown TIF District budget
for sidewalk replacement within the TIF District. These funds were carried forward to the FY
99/00 budget and additional funds were added for a total of $150,000.00. A project for
replacement of sidewalk at fifteen sites was advertised and bids were opened on July 18, 1999.
Two bids were received. The bid from Pack and Company was $118,000.00. The bid from
Sandon Construction was $86,329.00. A supplemental bid was included to allow property owners
abutting the project sites to have their damaged walks replaced at their expense in conjunction
with this project. Attached are copied of Fred Zavodny's memo and the bid forms from each
bidder. A second project for additional replacement sites will be assembled for bidding in the
spring of 2000.
RECOMMENDATION: Staff recommends award of this project to Sandon Construction based
on the low bid of $86,239.00. Staff also recommends acceptance of Sandon's supplemental bid.
FISCAL EFFECTS: Expenditures of $86,239.00 to replace sidewalks at fifteen sites throughout
the Downtown TIF District. There is no fiscal impact on the City from the supplemental bid.
ALTERNATIVES: As suggested by the City Council
Res ectfull Iu ,
J ansz, P.E.
Director of Public W s /City Engineer
Chris A. Kukulski
City Manager
Report compiled July 15, 1999
Post Office Box 1997 - Kalispell, Montana 59903-1997
Telephone (406) 758-7700 - FAX (406) 758-7758
MEMORANDUM
Date: July 14, 1999
To: James Hansz, Director of Public Works
From: Fred Zavodny, Project Manager 7.2D
Re: Downtown Tax Increment Sidewalk Replacement Project - Phase III
Bid Analysis and Recommendation
Bids were received from Sandon Construction and Pack and Company. Both bids were in order and
contained the required Bid Bond. Fifteen individual sites were included in the bid. A Lump Sum price
was requested for the fifteen sites.
Sandon's lump sum price amounted to $86,239.00 and Pack's lump sum price amounted to
$118,000.00: The Engineer's price range for this project was between $80,000.00 and $90,000.00.
The total project budget for FY 1999/2000 Tax Increment Sidewalks is $150,000.00. An additional
contract will be awarded next spring for the remainder of the budget.
A Supplemental Bid was included in the Contract to enable the owners of property adjacent to the
project sites the opportunity to have abutting sections of their walkways repaired in conjunction with
this project. The Supplemental Bid establishes fixed prices for this work. The prices quoted by
Sandon in the Supplemental Bid are generally consistent for this type of work. The property owner
will pay the contractor directly for this work.
I am recommending the bid for the Downtown Tax Increment Sidewalk Replacement Project be
awarded to Sandon Construction in the Amount of $86,239.00. It is also recommended that Sandon's
Supplemental Bid be accepted.
DOWNTONVNT TAX INCREMENT SIDE`VALK
REPLACEMENT PROJECT PHASE III
The lump sum price for each individual site shall include furnishing all materials, labor and
equipment required to complete all work at the site in accordance with the plans, specifications
and contract documents. -
BID ITEM
DESCRIPTION
TOTAL LUMP SUM PRICE
1.
Site No. 1
S 6709
2.
Site No. 2
S ��? O <S._S
3.
Site No. 3
S .3 :-? 9 /
4.
Site No. 4
S y 2 2/
5.
Site No. 5
S 3,5 7 ('
6.
Site No. 6
$ 3 3 3
7.
Site No. 7
8.
Site No. 8
9.
Site No. 9
S cI 2 `-/ 7
10.
Site No. 10
$ 9 9
11.
Site No. 11
$ 7707
12.
Site No..12
$ 9 / O 7
13.
Site No. 13
$_� / /13
14.
Site No. 14
15.'-. -
Site No.15
$ 2622
Total Bid Items 1 through 15 $ �, 2 3
TG�ayyo/2E/J Tf/i�7"y �t/�il�E _ /oa
Total Bid Written in Words7.
:.
The bid sheets shall not be removed from this document. The entire document shall be submitted
as a bid. "Enclosed herewith is a ip :°,'oo in the amount of
ch the undersigned...agrees is .to. be
forfeited to and become the property of the City' of Kalispell, Montana *as liquidated damages,
should this proposal be accepted and the contract awarded to the Contractor .and the Contractor
fails to enter' into a contract in the form prescribed and to furnish the required bond within ten
(10) calendar days of Notice of Contract Award, but otherwise this bid security shall be returned
to the undersigned upon the signing of a contract and furnishing of Bond.
1 y �w� y ! �1 5 �-r•10 ?"1 � � 5-t a �,k CZl O P
Date
Mailing Address
Contractor Axdthorized Signature
Firm
(?1.T �59903 ql 6- �5Z.LlZ3
Phone Number
Proposal Page 2 of 2
SUPPLEMENTAL BID
The Supplemental Bid may be utilized to expand the construction of sidewalks beyond the
original scope of the Downtown Tax Increment Sidewalk Replacement Project - Phase III.
The Contractor shall provide excavation, materials, labor and equipment required to
construct sidewalks to the project specifications.
BID ITEM DESCRIPTION UNIT EST. QUANTITY UNIT PRICE
1. 4" Thick Sidewalk SF Any Quantity
2. Landscaping SF Any Quantity1.7
3. Concrete Sidewalk LF Any Quantity
:Sawcuttina
The bid sheets shall not be removed from this document. The entire document shall be
submitted as a bid.
Date Firm
- o 3 7-3 �
Mailing Address - Phone Number
Contractor. on d Signature
Page 1 of 1
DOWNTOWN TAX INCREMENT SIDEWALK
REPLACEMENT PROJECT PHASE III
The lump sum price for each individual site shall include furnishing all materials, labor and
equipment required to complete all work at the site in accordance with the plans, specifications
and contract documents.
BID ITEM
DESCRIPTION
TOTAL LUMP SUM PRICE
1.
Site No. 1
$ /L DOD • M)
2.
Site No. 2
$ �!, O010 . OC>
3.
Site No. 3
$i
4.
Site No. 4
$ �, n ce)
5.
Site No. 5
6.
Site No. 6
7.
Site No. 7
n cxa , n�
8.
Site No. 8
$ S ,, C-Y�O , ri"�
9.
Site No. 9
10.
Site No. 10
11.
Site No. 11
$ !�, o00 •cam
12.
Site No. 12
13.
Site No. 13
14.
Site No. 14
15.
Site No. 15
Total Bid Items 1 through 15 . $ [ 1 8
cck„ l�.r r , �.•;� � , � �..0 �-cc..i�u..� � //sue
Total Bid Written in Words
The bid sheets shall not be removed from this document. The entire document shall be submitted
as a bid. Enclosed herewith is ain the amount of
Dollars, which the undersigned agrees is to be
forfeited to and become the property of the City of Kalispell, Montana as liquidated damages,
should this proposal be accepted and the contract awarded to the Contractor and the Contractor
fails to enter into a contract in the form prescribed and to furnish the required bond within ten
(10) calendar days of Notice of Contract Award, but otherwise this bid security shall be returned
to the undersigned upon the signing of a contract and furnishing of Bond.
-7 I q,,
D to Firm
(tit/ 7�S-—
Mailin Phone Number
l 1, I,JC02..65�IAoA,%J
C nractorAi4horized Signature
Proposal Page 2 of 2
SUPPLEMENTAL BID
The Supplemental Bid may be utilized to expand the construction of sidewalks beyond the
original scope of the Downtown Tax Increment Sidewalk Replacement Project - Phase III.
The Contractor shall provide excavation, materials, labor and equipment required to
construct sidewalks to the project specifications.
BID ITEM DESCRIPTION UNIT EST. QUANTITY UNIT PRICE
1. 4" Thick Sidewalk SF Any Quantity , CO
2. Landscaping SF Any Quantity
3. Concrete Sidewalk LF Any Quantity I , oo
Sawcutting
The bid sheets shall not be removed from this document. The entire document shall be
submitted as a bid.
14. qA-�-L 4f'J
►a e Firm
ddres ' Phone Number
Alk
Authorized Signature
Pa-e 1 of 1