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02. Westbrook Square - Tax Increment Fund RequestREPORT TO: FROM: SUBJECT: N Honorable Mayor and City Council Chris A. Kukulski, City Manager Westbrook Square Project - Reimbursement Request MEETING DATE: July 6, 1999 BACK GROUND: During my first week on the job, I attended a meeting with City Service regarding their Westbrook Square project. During the meeting, City Service asked the City to reimburse them for 50% ($12,135.00) of additional cost associated with sidewalks, curbs, and beautification improvements within the City's right-of-way along Glenwood Drive. In the attached letter from Interim Manager Al Thelen, he states that "this letter is written to confirm to you that I will recommend to the City Manager Chris Kukulski that the City reimburse your company for $12,135.00 for these improvements once they are completed." Based on the attached letter from Mr. Thelen, I will support City Service's request for an additional $12,135.00 in reimbursements. However, I do not want this to be a precedence setting project and instead feel strongly that each project must stand on its own merits utilizing our recently adopted West Side Urban Renewal Use of Funds Policy. RECOMMENDATION: That the City Council approve a motion amending the agreement with City Service and the City to include an additional reimbursement of up to $12,135.00 for work completed within the City's right-of-way within the Westbrook Square. FISCAL EFFECTS: $12,135 will be paid out of the West Side Urban Renewal District Fund #2188 which currently holds a balance of $98,772.00. ALTERNATIVES: As suggested by the Council. Respectfully submitted, C-" A Chris A. Kukulski City Manager Page 1 of 1 Report compiled July 1, 1999 May 5, 1999 Mr. Matthew Waatti Northwest Investment Properties, LLP Post Office Box 1 Kalispell, MT 59901 Dear Mr. Waatti: Reference is made to your letter of May 1 and documents requesting additional tax increment funds for some sidewalks, curbs, and beautification improvements to the west side of your Westbrook Square project adjacent to Glenwood Drive. I have attached a copy of the cost estimate and drawing that were attached to your request. This letter is written to confirm to you that I will recommend to City Manager Chris Kukulski that the City reimburse your company for $12,135.00 for these improvements once they are completed. This would be accomplished by an amendment to the existing Developer's Agreement between your company and the City. It is further my understanding that this is one of only a few items that need to be constructed to complete your projects. Therefore, I authorize you to proceed with the work prior to the approval of the amendment since we have reached this understanding prior to the initiation of the work. Al Thelen Interim City Manager AT/ksk cc: Tim Hansz, Public Works Director Chris Kukulski, City Manger April 30, 1999 Mr. Al Thelen City of Kalispell P.O. Box 1197 Kalispell, MT 59901 Dear Mr. Thelen: Enclosed is the quote from Hamrnerquist and Caselegno you requested for beautification and pedestrian improvements on your right-of-way on the Glenview Road just west of our Westbrook Square project. Please let us know how you plan to manage and pay for this project. Sincerely, M di.A- O` Matthew J. Waar i P.O. Box 1 • 1645 Hwy, 93 South 4 Kdkpel, Montom 59903-OW1 + (406) 755-021 . SW 343.3835 • FAX (406) 7S"9 1 May 3, 1999 Page 2 Cost Breakdown Civil Engineering for layout 500.00 Sidewalks 8700.00 Drive -Over Curb 1760.00 6 inch vertical curb 3410.00 Concrete Approaches 2200.00 Asphalt Paving 4125.00 Landscape and Irrigation at Boulevard 3575.00 24,270.00 Base Bid Sincerely, John Casalegno $24,270.00