2. Award Bid - Hazardous Materials Pull VehicleKALISPELL FIRE DEPARTMENT
Dave Dedman — Fire Chief PO Box 1997
Jon Campbell — Assistant Fire Chief 312 First Avenue East
Cec Lee — Executive Secretary Kalispell, Montana 59901
Phone: (406) 758-7760
FAX: (406) 758-7777
TO: Doug Russell, City Manager---
FROM: Dave Dedman, Fire Chief
SU'OJECT: Award Bid — Hazmat Pull Vehicle
MEETING DATE: February 4, 2013
BACKGROUND: The Kalispell Fire Department applied for and received a grant from the federal
Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS) for the
purchase of a heavy duty pull vehicle to safely transport Hazardous Materials Team personnel and
equipment. The original grant amount of $155,000.00 was awarded and accepted by council on June
18, 2012.
On January 10, two bids were received for the Hazmat vehicle:
Big Sky Fire Equipment - $194,814.97 (did not include a requested backup camera system)
General Fire Apparatus - $194,451.00 (including the requested backup camera system)
With both bids coming in above the original grant amount, a grant award modification was requested
and approved by the Montana Department of Military Affairs, Disaster and Emergency Services
Grants Program management to increase the grant award by $43,500.00. The adjusted grant award
amount is now $198,500.00 to allow for the purchase of the vehicle and any additional costs that
may arise.
RECOMMENDATION: Award the bid for the Hazmat Pull Vehicle to General Fire Apparatus in
the amount of $194,451.00.
Respectively submitted,
Dave Dedman
Fire Chief
"Protecting our community with the highest level of professionalism."
Date:
Date of Award:
Sub -recipient:
Sub -recipient POC:
Project Title:
Montana Department of Military Affairs
Disaster and Emergency Services
Grants Program
1956 Mt. Majo Street
P.O. Box 4789
Fort Harrison, MT 59636-4789
406-324-4777
GRANT AWARD MODIFICATION
January 29, 2013
November 17, 2012
Federal Grant Number
Date of Use
EMW-2011-SS-00052
Nov 16, 2011-June 30, 2013
2010-SS-TO-0089
Jan 29, 2013-June 30, 2013
Kalispell Fire Department
P.O. Box 1997
321 1st Ave East
Kalispell, MT 59901
Fire Chief Dave Dedman
FFY11 HS Kalispell FD HazMat Tow Vehicle
Total Amount of Award: Original Award Amount: $155,000
Modification Amount: $43,500
Total Award Amount: $198,500
In accordance with the provisions of Federal Fiscal Years 2010 and 2012 State Homeland Security Grant
Program, the SAA Disaster and Emergency Services Grants Program, hereby amends the award to the
foregoing Sub -recipient in the amount shown above. The CFDA number is 97.067; State Homeland
Security Grant Program; federal grant number is EMW-2011-SS-00052 and 2010-SS-TO-0089.
Payment of Funds: A signed copy of this Award Modification must be signed by the Official
Authorized to Sign in the space below and returned to Disaster and Emergency Services Grants Program.
The change shall be effective upon return of a signed copy of this letter to Disaster and Emergency
Services. Grant funds will be disbursed to sub -recipient (according to the original Grant Award
Agreement) upon receipt of evidence that funds have been invoiced and products received and/or that
funds have been expended (i.e., invoices, contracts, itemized expenses, etc.). This Award is conditional on
available grant funding.
Conditions: The Sub -recipient certifies that it understands and agrees that funds will only be
expended for those projects outlined in the original Grant Award Agreement. The Sub -recipient also
certifies that it understands and agrees to comply with the general and fiscal terms and conditions of the
grant including special conditions; to comply with provisions of the Act governing these funds and all
other federal laws; that all information is correct; that there has been appropriate coordination with
affected agencies; that costs incurred prior to grant application approval will result in the expenses being
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Grant Award Modification
absorbed by the sub -recipient; and that all agencies involved with this project understand that all federal
funds are limited to the performance period listed above.
Suuplantin2: The SAA requires that sub -recipients provide assurance that subgrant funds will not be
used to supplant or replace local or state funds or other resources that would otherwise have been
available for Homeland Security activities. In compliance with that mandate, the Sub -recipient certifies
that federal funds sub -awarded through Disaster and Emergency Services Grants Program shall in no way
supplant or replace state or local funds or other resources that would have been made available for
Homeland Security activities.
ACCEPTANCE FOR THE SUB -RECIPIENT:
LEGAL AUTHORIZATION
The Sub -recipient certifies with respect to this Agreement that it possesses the legal authority to
receive the funds to be provided under this Agreement and that, if applicable, its governing body has
authorized, by resolution or otherwise, the execution and acceptance of this Agreement with all covenants
and assurances contained herein. The Sub -recipient also certifies that the undersigned possesses the
authority to legally execute and bind Recipient to the terms of this Agreement.
Signature of Official Authorized to Sign Date
Signature of Project Manager
Signature of DESGP Manager
Date
Date
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Grant Award Modification