09. Resolution 4469 - Change Order - Contract Supplement #6 - Meridian RoadRESOLUTION NO. 4469
A RESOLUTION TO ALTER AND AMEND THE CONTRACT WITH ROBERT PECCIA AND
ASSOCIATES ON THE NORTH MERIDIAN ROAD RECONSTRUCTION PROJECT, STPU
6701(6).
WHEREAS, the City on October 10, 1995 did enter into a
contract with Robert Peccia and Associates, Helena, MT for the
reconstruction of North Meridian Road and
WHEREAS, certain elements in the project required additional
work, as well as time to complete; and said additional work and
time requirements could not have been necessarily foreseeable when
the original construction contract was entered into, and said
changes are contained in Exhibit "A", attached hereto and are by
this reference made a part hereof; and
WHEREAS, upon the advice and recommendation of Jim Hansz,
Public Works Director, it appears in the best interests of the City
to approve said changes and alterations.
NOW THEREFORE, pursuant to the provisions of Section 7-5-
4308(1) MCA be it hereby resolved:
1. The alterations and modifications of the contract between
the City of Kalispell and Robert Peccia and Associates, dated March
24, 1999, as set out in Exhibit "A" attached hereto are hereby
approved, and
2. As soon as the alterations and modifications are agreed to
in writing, signed by the City Manager, as hereby approved by the
Council, this approval thereof shall be in effect.
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF
THE CITY OF KALISPELL THIS 19TH DAY OF APRIL, 1999.
Wm. E. Boharski
Mayor
ATTEST:
Theresa White
City Clerk
H:\attsect\wp\res\4469 north meridian.wpd
MEMORANDUM
April 5, 1999
To: Al Thelen, Interim City Manager
From: Jim Hansz, Director of Public( W
7L
NSP
Subject: Robert Peccia Request for Contract Supp
As I mentioned to the City Council during the Meridian Road Project work session,
Robert Peccia and Associates has submitted a request for a contract supplement. This
supplement will be to perform additional work to acquire right of way, combine phases II and III
of the project, and to obtain reimbursement for costs of additional work not in the contract scope
or covered by previous supplements.
Acquire Right of Way: Part of this work was initially included in the Peccia contract
and was then deleted at MDT request. Since that decision, MDT's workload on has increased
dramatically. In addition, there is now no way the department can perform the work in a timely
manner to support a 2001 construction date. The scope of the work has also been enlarged
significantly to include about 60% more parcels and all the work to acquire ROW. Previously,
MDT had planned to do a major portion of this supporting work. As a result of these changes in
scope, and the enormous increase in the number of projects in the construction pipeline, costs for
this work have increased substantially from previous figures. Peccia has submitted alternative
proposals for phasing the ROW acquisition, but I do not recommend this. Costs would be
higher, and the work for other phases would require starting immediately anyway. The full cost
for ROW acquisition services for all three phases is now $339,014.30. This includes a new item
for contingencies requested by MDT. This amount is to cover unforeseen items and would not
be spent without prior authorization. I have discussed this large cost with MDT and have been
assured that the funds are there to cover the cost. Also, I have been assured that the expenditure
will not affect either the project schedule or the City's financial participation requirement.
Added Cost of Work Not in Scope: Also attached is a complete summary of added costs
to Peccia for work performed but not covered by previous supplements and for the work to
combine phases II and III into a single project phase. Combining these phases will be more cost
effective than issuing separate construction contracts, and is highly recommended. I have
reviewed all the costs enumerated by Peccia and agree that the work was necessary and not
covered by the present contract scope or previous contract supplements. The cost of these extras
is $41,347.00.
After reviewing all this information and thoroughly discussing the matter with MDT and
Peccia at our meeting in Missoula, I am in agreement that supplement #6 should be authorized
and forwarded to MDT as soon as possible. This supplement will raise the contract from its
present ceiling amount of $391,928.00 to $772,289.30. Again, none of these extra cost will be
paid by the City and the added cost will not affect the viability of the project.
I recommend approval of Contract Supplement #6 in the amount of $380,361.30.
For Your Information
April 16, 1999
To: Mayor & Council
From: Theresa White_,,4�
Re: Resolution 4469
The Exhibit referred to in Resolution 4469 was not included in your packet due to the
length. I believe Al outlined the major points in his Agenda Memo, however, if you would like
to see the exhibit I would be happy to provide you a copy.
Post Office Box 1997 • Kalispell, Montana 59903-1997
Telephone (406) 758-7700 • FAX (406)758-775SESENEEMENENSIM