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C. Authorize Advertisement for Bid - Central School North Parking LotINVITATION TO BID The City of Kalispell, Montana will receive sealed bids for "Central School - North Parking Lot", to meet or exceed the minimums tions on file in the office of the Department of Public Works. The bid items shall consist of: renovation of existing parkm,q lot, removal of old paving and replacement of base and new paving, curb work, lighting and landscaping with irrigation. Plans and specifications are available for viewing at: DeWment of Public Works, City of Kalispell, Kalispell, Montana 59901 Shescaipe Associates, 365 Golf Course Drive. PO Box 1417, Columbia Falls, MT 59912 (892-3492) Norftwest Plans Exchange, 152 0 Avenue West North, Kalispell, MT. 59901 Flathead Builders Plans Exchange, 1440 Montana 35, Kalispell, MT. 59901 Copies of the plans and specifications may be obtained from Sitegrto22 Associates.. Plans and specifications will be available for a non-refundable deposit of $ 25.OU Bids wig be received by the Cleric of the City Council, until 2:30 p.m. local time on April 21, 1999. Bids will be publicly opened and read aloud at 2:30 p.m. on the date of April 21, 1999, in the Council Chambers of the City Hall, Kalispell, Montana. Proposals shall be addressed to the Clerk of City, PO Box 1997, Kalispell, Montana, 59903-1997, and entitled Bid for `Central School - North Parking Lot'. The successful bidder will be assessed the Montana Contractor's withholding tax All bidders shag, as bid security, accompany the bid with lawful money of the United States, a Cashier's check, certified check, bank money order or bank draft, drawn and issued by a national bank located in Montana or by a banking corporation incorporated in Montana or a bid bond or bends executed by a surety corporation authorized to do business in Montana, in the amount of ten per cent (10%) of the amount bid. Any such bank instrument shall be payable to the City of Kalispell. If a cor&act is awarded, the bidder whosa bond is accepted and who shall thereafter refuse to enter into and execute the proposed contract, or provide sufficient Performance security, as stated in the covenant, shall a utey forfeit such moneys or bank instrument to the City, and become immediately liable on said bid bond in said sum. The money, bank instrument, or bid bond shall be retumed to the unsuccessful bidders. All bids must expressly covenant that if the bidder shall be awarded the contract, the bidder shall within ten (10) days of the acceptance of said bid by the City Council, enter into a contract and give good and sufficient bond to secure the performance of the temps and conditions of the contract. In the event the successful bidder does not enter into a formal contract within ten (10) days or give sufficient bond to secure perkxniance, the bidder shall pay unto the City the difference between the amount of the bid of said bidder and the amount for which the City leoly contracts with ano&ter party to perform said work if the latter amount is more that the former. o bid may be withdrawn after the scheduled time for the public opening of bids, which is 2:30 p.m., local time, on Aoril 21". . J999, without the consent of the City Council fora peTiod of sixty (60) days after the scheduled time of receiving bids. INV - I The City will accept the lowest responsible bid, but the Council reserves the right to reject any or all bids received, to waive any technicality or informalities, and to accept any bid which may be deemed in the best interests of the City. The City in consideration of all bids shall observe Section 18-1-102, et.seq.,MCA. The successful bidder will be required to abide by Federal and State laws, particularly Section 18-2-401 et.seq.,MCA. The successful bidder will be required to furnish an acceptable security for the full amount of the contract for faithful performance thereof and payment of labor, _ material and subcontractor claims. The successful bidder shall be required to furnish to the City evidence of public iiatAty and property damage insurance in the .minimum amount of $750,000 for each claim and $1.5 million per occurrence, and shall for the purpose of this contract with the City name and the City of Kalispell as an additional named insured on said policy while performing work under City contract. - ][h!gj City gf Kalisnell is an Equal Opportunity Employer. WMA • BY; Theresa White, Clerk of Council INV-2 March 25, 1999 Jim Hansz, Director Kalispell Public Works Department 312 First Avenue East Box 1997 Kalispell, Montana 59903-1997 Z te5cape A55oclate5 Landscape Archrtecture • Land Plwv" Site Anaiyst5 • Urban Design • Graphics Bruce F. Lutz A.S.LA. P.O. Box 147 3&5 Golf Course Drive CoUribia Falls. Montana 59912 Phone: 406-692-34s2 Fax 406-89 -OW Einak *uOcybarpont net RE: Cost Estimate, Central School North Parking Lot Improvements Dear Jim, Please find attached a construction estimate for the Improvement Project for the North Parking Lot at Central School. Note that we differentiated between the base items and those that are considered to be deductive alternate items. The base items total approximately $45,958.84, the deductive alternate items total $13,545.00 and the grand total estimate is $59,503.84. I have contacted Flathead Electric Coop in order to coordinate the abandonment of the existing wood pole light and the installation of new lighting and a meter in the renovated parking lot. The new lighting will be included in the bid documents. I will be out of the office from March 29 through March 31. Please call if you have any questions. Sincerely, Bruce F. LutAA-S. Member of the American Society of Landscape Architects City of Kalispell 3/25/99 Central School North Parking Lot Improvements Preliminary Statement of Probable Cost Project Name: Central School North Lot Improvements Bid Estimated Unit Item Construction Material Description Quantity Unit Cost Total Cost 1 Mobilization LS $ 2,000.00 2 Remove Pavement and Existing Base 1,303.00 sy $ 3.50 $ 4,560.50 13 Total imported base course, 12" 434.00 cy $ 12.50 $ 5,425.00 '4 3/4" cushion course, 3" 108.50 cy $ 19.00 $ 2,061.50 5 Total asphalt paving, 3" 1,303.00 sy $ 7.00 $ 9,121.00 6 Monolithic Curbing 1,752.00 if $ 8.75 $ 15,330.00 7 Traffic Signage 3.00 ea. $ 175.00 $ 525.00 8 Catch Basin 1 ea. $1,500.00 $ 1,500.00 9 8" Storm Drain Pipe 60.00 If $ 12.00 $ 720.00 10 Pavement Markings 943.00 If $ 2.88 $ 2,715.84 11 Pavement Patching LS $ 500.00 12 Stump Removal LS $ 500.00 13 Construction Traffic Control LS $ 1,000.00 Sub -Total $ 45,958.84 14 Trees 1 ea. $ 400.00 $ 400.00 15 Shrubs 81 ea. $ 35.00 $ 2, 835.00 16 Shrub Planter Mulch and Fabric & Topsoil 1,752 sf $ 1.25 $ 2,190.00 17 irrigation LS $ 4,000.00 18 1 " Electrical Conduit 130 ff $ 4.00 $ 520.00 19 Parking Lot Lights 2 ea. $ 1, 800.00 $ 3,600.00 Sub -Total $ 13,545.00 Grand Total $ 59,503.84 Note: Items 14-19 will be bid as deductive alternates Sitescape Associates Addenda #1 Date: March 26, 1999 Project Name: Central School North parking Lot Improvements From: Sitescape Associates Item 1: Please be advised that the bid date for this project will be extended to Wednesday, April 21 at 2:30 p.m. Item 2: Please substitute the attached PROPOSAL FOR SITE CONSTRUCTION for the Proposal included in the project manual. Modify Deduct Alternate #3 to read: Site Lighting including poles, himinares, concrete bases (to be described in Addenda #2) and one inch electrical conduit. Added to the list of deduct alternates is #4 Landscaping including shrubs, tree, soil prep, mulches and weed barrier fabric.. Please indicate receipt of this addenda in your bid documents PROPOSAL FOR SITE CONSTRUCTION CENTRAL SCHOOL - NORTH PARKING LOT KALISPELL, MONTANA TO: City Manager, Honorable Mayor and City Council City of Kalispell Kalispell, Montana 59901 Ladies and Gentlemen: The Bidder, having examined the plans and specifications with related documents and the site of the proposed work, and being familiar with all the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies and to construct the project in accordance with the contract documents, at the lump -sum price stated as follows: Base Bid Items: 1) All construction items described on Sheets: LA1.0 - Site Plan and Demolition Key LA1.1 - Parking Lot Layout and Construction Details LA1.2 - Parking Lot Grading and Construction Details LA1.3 - Landscape Plan and Installation Details GRAND TOTAL OF BASE BID ITEMS: Dollars ($ ) DEDUCT ALTERNATE # 1: Spray irrigation of existing grass areas around the Central School building as shown LA1.0 and LA1.3 Dollars- ($ DEDUCT ALTERNATE #2: Drip irrigation of shrub areas, described on Sheet LA1.3. Dollars ($ DEDUCT ALTERNATE #3: Site lighting including poles, luminares, concrete bases and one inch electrical conduit. Dollars (S DEDUCT ALTERNATE #4: Landscaping including shrubs, tree, soil prep, mulches and weed barrier fabric. Dollars ($ The price shall cover all expenses incurred in performing the work required under the contract documents. The Bidder hereby agrees that if he is awarded a Contract, work will commence with ten (10) days of receipt of written Notice to Proceed, and will be completed within a period of Sixty (60) calendar days of receipt of such Notice to Proceed. The Owner expressly and specifically reserves the right to reject any and all bids, to accomplish work with city forces, to waive formalities, and to negotiate additions and/or deletions with the lowest responsible Bidder. Enclosed herewith is a (bid security per total base bid) in the amount of Dollars ($_ ), which the undersigned agrees is to be this proposal be accepted and the contract awarded to him and he fails to enter into a contract in the form prescribed and to furnish the required bond within ten (10) days of the Notice of Contract Award; but otherwise this bid security shall be returned to the undersigned upon the signing of a contract and furnishing of said bond. Dated: r-Nd Contractor Montana Contractor's License Number Title 2 '(orthwest c7-Kontana giistori.cal Society 9'.0. Box 2293 9(alispell, j�t2 S9903 March 30, 1999 Mr. Al Thelan Kalispell City Manager Kalispell, MT 59903 Dear Mr. Thelan, I am writing this letter to you for several reasons. First of all, on behalf of the Northwest Montana Historical Society, let me thank you and the Kalispell City Council for the forthcoming paving of the parking lot on the north side of the Central School building. This will be a wonderful and greatly appreciated improvement. Second, with regard to the design of this lot, we have heard that there are plans to have an island or two for landscaping purposes. We would like to request that you consider deleting such islands from the plans. • Each island probably takes up three to four parking spaces. • In just the few months that we have been there, we have experienced the concern of always having to back up while looking to make sure that we don't back into the existing island. • From the appearance of the present island, with a missing tie and other signs of deterioration, it is obvious that the island has probably caused some experiences of fender damage. • The island shows considerable deterioration and unsightliness. Islands such as these normally look good for just the first couple of years or until the first fender ding occurs. • The islands unquestionably add to the cost, and we must always try to be concerned about the taxpayers' outlay. • I'm sure that your Public Works Department will concur that this type of island presents additional difficulty and expense with regard to snow removal, sweeping, and maintenance. Our last concern will be the striping and allocation of parking on the new lot. We have assumed that this might be the best time, with the paving soon to take place and with the museum's use to go into high gear (our first major exhibit begins on April 15), for us to now make a request for consideration of signage to help with museum parking. We would greatly appreciate it if the front row (next to the Museum) of this north parking lot could be reserved for "Museum Parking." Also, we would greatly appreciate it if the 2nd Avenue East yellow permit signs could now be replaced by "Museum Parking" signs. Thank you very much for these considerations. And, again, many thanks to all of you and to the citizens of Kalispell for this marvelous inclusion for the future of our area. Just since the first of February we have had over 1,200 people go through the building for Open House viewing. Our first major exhibit begins on April 15 and, within two weeks, the Community Room will be all set for ensemble concerts, speakers, film and slide showings, receptions, recitals, meetings, etc. This facility is fast becoming Uptown Kalispell's first-class museum and cultural center. Sincerely Rick Riley Chairman, Building d Grounds Committee copies: Mayor and City Council Mike Baker, Jim Hanse, John Harper, Craig Kerzman