2. Downtown Urban Renewal BudgetMEMO
To: Mayor and City uncil
From: Al Thelen
Date: March 5, 1999
Re: Downtown Urban Renewal Budget for FY2000, 2001 and 2002
The initial data on this item was sent to you on February 16, 1999. We have added
information on two previous occasions and have updated the spread sheets each time, and once again
with this memo. A March 3, 1999 memo from Tun Hansz, on the cost of utility work in 1 st Alley
East, is a new cost item and has permitted a major reduction in this item.
The recent information that we received on the projected costs for the City's participation in
the Downtown BID also allowed us to reduce expenditures.
We have invited representatives of Flathead County and the Hockaday Museum of the Arts
to be at the meeting to discuss their projects with you.
We now have a projected total deficit of $1,768,327. The City needs to reduce the projects
in FY 2000 by $2,051,658, and $283,331 can be transferred to FY2001 and 2002. It may be easier
to cut the $1,768,327 and then adjust between fiscal years so we don't exceed our cash available in
a given year.
Page I
Post Office Box 1997Kalispell,• .91 ••
v
DOWNTOWN TAX INCREMENT
FY1999
Cash on Hand 7/1/98
$1,716,410
Bond Reserve
Taxes rec. FY99 (Real & Personal)
$2,200,000
Sale of Land (fy99 received)
$296,073
Interest Earnings - est.
$94,000
Loan Repayments
$6,500
Available
$4,312,983
Anticipated Expenditures FY (see detail) ($3,317,592)
Cash Carroyover -July 1, 1999 MLa91
Expenditure Detail:
Future years expenditures:
Debt Service
Administration
Market Place III (carryover)
Parking (carryover)
Lots So. of City Hall
Tele/Sportman lot
City Hall Imrpv/design fees/study (carryover)
City Hall Construction
Urban Design contract services (carryover)
Historic Preservation (carryover)
Parking Lot Improvements(carryover)
Studies / Surveys (carryover)
Ave. of Arts/Conrad Connection (carryover)
Custom Design Grant (carryover)
KDC Site (estimated -memo 3/3/99 -utilities-Ist Alley E.)
Commercial Loans
Water projects
Reconstruct 1st Ave. E., 6th to 12th st.
Traffic Signal -1st W & 3rd Ave.
Overlays/chip seal
Alley Paving-20 blocks per year
Storm -reconstruct & raise -1st Ave. E. to 5th Ave. W.
Alley -reconstruct concrete -2nd Alley E.
Sidewalks
Parks Dept. Downtown beautification
Hwy 93 South project
BID assessments
BID Improvements requested
Hockaday rehab
County request -Detention center elevator
County request -Detention 2 cell addition-50% match
County request -Youth Court Services addition
Health Dept. new building
Redevelopment (unallocated)
Total expenditures requested by year
REVISED 3/3/99
FY2000 FY2001 FY2002
$995,391 ($2,051,658) ($2,291,025)
$123,046
$2,200,000 $2,220,000 $2,230,000
$85,000
$75,000
$50,000
$12,732
$9,432
$6,132
$3,293,123
$252,774
$118,153
($5,344,781) ($2,543,799) ($1,886,480)
$262,025
$275,000
$80,000
$800,000
$354,076
$30,000
$15,000
$35,000
$15,000
$150,000
$2,500
$1,000,000
$50,000
$30,000
$650,000
$140,000
$140,000
$40,000
$35,000
$80,000
$75,000
$25,000
$800,000
$11,180
$258,225 $282,800
$275,000 $275,000
$500,000
$2,500 $2,500
$50,000 $50,000
$490,000 $525,000
$140,000 $140,000
$40,000
$75,000 $75,000
$25,000 $25,000
$11,180
$250,000
$221,894
$130,000
150,000
$175,000
$11,180
$500,000
$5,344,781 $2,543,799 $1,886,480
taxincr2 3/3/994:42 PM Page 2
Spent or Anticipated to be spent FY99:
Hockaday (air conditioning)
$10,200
Library (carpet)
$75,000
Building Improv. (City Hall)
$30,924
Administration -(transfer, audit,FERDO)
$275,543
Redevelopment
$24,237
Housing & Commercial loans
$30,927
Removal of Blight
$16,166
Debt Service -current year
$258,765
Commercial Loans:
Center St. Plaza
$74,000
Public works infrastructure
$1,211,436
Antique light repainting
$6,000
Parks appropriation
$26,950
Projects:
Central school $1,098,152
KDC site $179,292
Market Place III $0
Parking $0
SUBTOTAL fy99 $3,317,592
taxincr2 2/ 16/99 Page 3
MEMORANDUM
March 3, 1999
To: Al Theten, Interim City Manager
From: Jim Hansz, Director of Public W rk
Subject: Cost of V Alley East Utility work
The Downtown Business Association and others have asked that the City Council consider the
extension of the I" Alley East utility under grounding project. In response to the direction of the
City Council, we have met with all the utility companies involved and have requested their
preliminary estimates of the costs of extending this project.
Our conversations with the utility companies resulted in their suggestion that extending the
project to 5`h Street could realize some cost savings and reduce project complexity. Based on
this, we asked them to make the preliminary estimates. We also made estimates of the costs for
City work assuming the same type of work done on the initial project phase. Virtually all the
utilities have cautioned us that their estimate is preliminary, and is not based on any detailed
engineering.
All the estimated costs are summarized on the attached memo from Fred Zavodny, our Project
Manager. The total estimated cost is $935,000.00.
Please understand that these are preliminary estimates that are not based on detailed
engineering. The costs will probably change when detailed engineering is completed. Further,
bid costs are often very different from estimated costs. Therefore, the City Council should use
this data with great caution and should not depend on it to be a firm cost estimate.
Page 4
<.� .. �,.�. is r �r `���. - � � 1 ' � • • r s � �-
MEMORANDUM
Date: March 2, 1999
To: James Hansz, Director of Public Works
From: Fred Zavodny, Project Manager F
Re: First Alley East - Phase II (A-163-99)
Following are the estimated costs to underground the overhead utilities in First Alley East from the
Liberty Theater to Fifth St East.
CATEGORY SOURCE OF ESTIMATE
Conduit and Vaults
Excavation and Installation
of new Concrete Alley, Curb
- and Asphalt Replacement
Storm/Roof Drain System
Electrical Service Crossovers
Alley Lighting
Design/Inspection/ Contract
Administration a 15%
CenturyTel $190,000 @ 50/50
FEC $300,000 a 50/50
TO Communications
City PWD
City PWD
City PWD
City PWD
City PWD
City PWD
CenturyTel
FEC
City PWD
Sub Total
10% ContingencN
Total Estimate
ESTIMATED COST
$ 177,000.00
$ 175, 000.00
$ 82,000.00
$ 60,000.00
$ 28,000.00
$ 78,000.00
$ 95,000.00
$ 150,000.00
$ 5,000.00
$ 850,000.00
$ 85,000.00
$ 935,000.00
Both FEC and CenturyTel have spent considerable time preparing estimates as requested. However
both FEC and CenturyTel have advised us that the estimates are preliminary. The estimates provided
by the PWD were primarily obtained by proportioning the costs of the completed section to the
remaining 3 l /2 blocks.
Page 5
L
MEMO
To: Mayor & City Council
From: A] Thelen, Interim City Manager
Date: February 16, 1999
Re.: Downtown Urban Renewal Budget for the Current Year and the Last Three Years of the
Program
The attached spreadsheet identifies the fund available in the Downtown Urban Renewal Project for
this year FY 1999 and FY 2000, 2001 and 2002. Page 2 shows the projected expenditures for FY
99, and the projected cash carry-over at the end of each year is also included. We have identified
projects included in this year's budget that will not be complete this year as "carryover" projects in
FY 2000 since the Council approved them in the current budget and they were not completed. In
addition, we have identified all of the "wish list" that we have received for the next three years. These
are projects that have been identified but not approved by the City Council. As you will note,
projected costs exceed projected revenues by a collective $2,034,995. You will need to cut
expenditures to match the anticipated revenue and perhaps carry some funds in an unallocated
category for each year to provide some flexibility so that you can react to projects that cannot be
identified at this time. In addition, the County has indicated that they will submit some additional
requests later this week. As you will note, the City's last bonds will be amortized on July I of 2002
and then we will not receive further increment funds from this project.
Page 6
Post Office Box 1997 - Kalispell, Montana 59903-1997
Telephone (406) 758-7700 - FAX (406) 758-7758
Mayor and City Council
Page 2
February 16, 1999
Public Works Director Jim Hansz and Parks and Recreation Director Iv ike Baker have prepared
further break downs of requested funds relating to their departments. They have been directed to
identify all of the possible projects in the Downtown District so the general funds and other City funds
will not have to be used for water sewer, storm sewer, sidewalks and parks in the near future and to
allow the City to use its other available funds in areas outside the Downtown Urban Renewal District.
The -funds to expand the City Hall space have in part been in the budgets for the last several years.
It would be unfortunate if this City need is not addressed in the next three years. The request from
Hockaday Museum came in today and is attached.
I have also included a memo from Finance Director Amy Robertson that identifies her projection on
how our property tax funds will be impacted once the Downtown Urban Renewal valuations are
returned to the general tax rolls in 2002. The General Fund is projected to gain $265,955 but
administrative costs totaling $258,043 will no longer be charged to this Downtown Urban Renewal
Project. Remember this is only our projection and actual numbers will vary.
I have also included a tentative calendar for the upcoming budget. If we can receive your input to
the Downtown Urban Renewal Project in the next few weeks, it will give us a jump start.
If you have additional concerns about budget items that you want staff to review or research, please
let us know.
We are scheduled to report on the requirements of CI-75 on February 22 and will list the Downtown
Urban Renewal Fund for a workshop on March 8.
Page 7
Date: January 281`, 1999
TO: All Departments
From: Amy Robertson
Finance Director
RE. Budget Schedule for FY2000 budget CI-75
February 12`' - Special Street, Storm Sewer, Solid Waste budgets due
February 19' - General Fund budgets due in the Finance Office
February 22" d - Council Work Session -Ballot items
March 1" - Council Adopt resolutions for ballot
March 8' - Council review Downtown Urban Renewal Projects
March 12' - Remaining Budgets due in Finance Office
March 1 S'h-31st - City Manager review with department head
April ls' -1 & - Budget revisions - new City Manager review
April 30' - Preliminary budget to the printer
May 100 - Preliminary budget to Council -Work session
June 21st - Council adopts preliminary Budget
June I' -Election ???? CI-75
July &* - Public Hearing (regular meeting -Tuesday)
July 19`h - Adopt Final Budget
Budget must be adopted by Aug. 9' 1999
Page 8
MEMORANDUM
February 10, 1999
To: Al Thelen, Interim City Manager
From: Jim Hansz, Director of Public or
Subject: TIF project clarification
Projected Public Works needs within the Downtown TIF District total approximately
$740,000.00 to $1.2 million each year through the year 2001. The projects are as follows:
FY 1999/2000
•
Pave alleys, 20 blocks, phase I
$40,000
•
Replace sidewalks
$75,000
•
Reconstruct & raise storm drains from
$35,000
I" Ave. E. to 5`� Ave. W.
•
Reconstruct I' Ave. E., 6`h St. to 12'h St.
$650,000
•
Reconstruct concrete, 2' Alley E.
$80,000
•
Replace hydrants, phase H
$30,000
•
Chipseal & Overlay streets
$140,000
•
Traffic Signal @ V Ave. W & 3' St.
$140,000
Total
$1,190,000
FY 2000/2001
•
Pave alleys, 20 blocks, phase H
$40,000
•
Replace sidewalks
$75,000
•
Chipseal & Overlay streets
$140,000
•
Replace Cast Iron Water Main, 3' Ave. W.
$250,000
•
Replace Cast Iron Water Main, various locations
$240,000
Total
$745,000
FY 2001/2002
• Replace sidewalks $75,000
• Chipseal & Overlay streets $140,000
• Rehabilitate 20", 18" & 16" Water Mains, $525,000
Main St. & Center St. Total $740,000
Please let me know whether this provides the added detail you need.
Page 9
Post Office Box 1997 - Kalispell, Montana 59903-1997
11111IN111011101ME= Telephone (406)758-7700 - FAX (406)758-7758is Mid
•
TO: Al Thelen, Interim City Manager
FROM: Michael Baker, Di
Parks & Recreatio
DATE: February 16, 1999
RE: Downtown Tax Increment Budget
Dear Al,
The following is a request for Downtown Tax Increment funds
for the next three fiscal years:
Fiscal Year 1999-2000:
1. Downtown street tree and grate replacement
program (Establishment of new tree
locations in TIF District) . . . . . .
2. Downtown landscaping: flower and shrub
replacement. . . . . . . . . . . . . .
3. Downtown bench requests and replacements .
4. Depot Park juniper garden and sign
replacement. . . . . . . . . . . . . . .
5. Gallagher Park tree plantings(4) .
6. Courthouse Park tree plantings (4
replacements) . . . . . . . . . .
7. City Hall patio improvements (carry over)
. . . $10,500.00
. . . . 3,750.00
. . . . 2,450.00
. . . . 4,500.00
. . . . 1,400.00
Total Fiscal Year 1999/2000. . .
1,400.00
6,500.00
$30,500.00
Page 10
1
Al Thelen, Interim City Manager
February 16, 1999
Page Two
Fiscal Year 2000-2001:
1.
Downtown street tree and grate replacement
program (Establishment of new tree
locations in TIF District) . . . . . . . . . .
. $10,500.00
2.
Downtown landscaping: flower and shrub
replacement for City Hall, Depot Park
gardens, and downtown planters . . . . . . . .
. . 4,000.00
3.
Downtown bench and tables requests and
replacements . . ... . . . . . . . . . . . . .
. . 2,500.00
4.
Courthouse Park irrigation improvements
(east side of Park, Phase I) . . . . . . . . .
. 10,000.00
Total Fiscal Year 2001/2002.
�27,000.00
Fiscal Year 2001-2002:
1.
Downtown street tree and grate replacement
program (Establishment of new tree
locations in TIF District) . . . . . . . . . .
$10,500.00
2.
Downtown landscaping: flower and shrub
replacement for City Hall, Depot Park
gardens, and downtown planters . . . . . . . .
. . 4,000.00
3.
Downtown bench and tables requests and
replacements . . . . . . . . . . . . . . . . .
. . 2,500.00
4.
Courthouse Park irrigation improvements
(west side of Park, Phase II) . . . . . . . .
. 10,000.00
Total Fiscal Year 2000/2001.
52.7,000.00
The above requests are items that are foreseeable in the
next three years. However, from year to year there will be a
need to revisit each request and estimate.
If further information or explanation is needed, I'll be
free to discuss this with you. Thank you for your consideration
of these requests.
MB/dlw
Page 11
DATE: February 12, 1999
TO: Mayor Boharski
Council Members
FROM: Amy Robertson
Finance Director
RE: Increment after 2002
As you know our final payment on the downtown tax increment bonds is due on July 1, 2002.
Of interest to us all is the resulting tax changes that will occur with the valuation changes on the
November 2002 tax distribution.
Using current valuations and mill levies we would see the following:
$3,929,012 TIF taxable value x 111.16 mill value = $ 436,850
Using the current 67.66 mills for the General fund = $ 265,955
9.00 mills
Comp. Ins.
_ $
35,385
14.00 mills
Retirement
= $
541999
18.00 mills
Health
= $
70,726
2.50 mills
Debt
= $
9,785
Of course, by 2002 the debt service will be gone. If the mills are dropped then the
revenue will be gone also. The need for additional funds in the comp insurance, health and
retirement funds will depend on the level of staffing at that time. For example, if by then we add
another fire hall the need may be there.
The other side of the coin is that we currently have an administrative transfer which
moves $225,693 into the General Fund from TIF. That will go away. We also pay out of TIF
$37,350 of the FERDO contract which will need to be paid from the General Fund. Other
smaller items such as audit fees $2,500 and City Hall landscaping $3,750 will move to the
General Fund. Bigger items such as the chip seal and overlay budget will move to General or
Special Street Maintenance funds. All improvements to the City Hall building and other public
buildings will have to be funded by the General Fund.
The taxable value and the number of mills may be different by 2002.
Page 12
At t,
HocKADAY MUSEUM OF ART
P.O. Box 83, Kalispell, Montana: 59903 Second Avenue East at Third Street
(406) 755-5268; fax (406) 755-2023 e-mail: hockaday@bigsky.net
Hockaday Museum of Art
City Budget Request 1999/2000
The Hockaday Museum of Art requests $221,894 for the repair and rehabilitation of the
Carnegie Library Building that is the home of the museum. It should be noted that the
repairs requested are designed to conserve the existing building and will be needed to
maintain the building in good and safe operating conditions and at the same time insure
that the proper preservation of the historic structure. The Hockaday Museum of Art
recognizes that the amount of the request is significant and that referencing the
architectural and conservation survey, a comprehensive renovation plan should be
developed for the extent of repairs currently under consideration. The museum
additionally fully intends to assist the city in locating other contributing resources to fund
the project where possible. Other sources of funds may be the Institute of Museum and
Library Services Conservation Project and the Heritage and Preservation Program Funds.
Brief History of the Carnegie Library Building: The Carnegie Library Building was
built in 1904 at a cost of just under S10,000. It housed the County library until the library
moved to its current location in the late 1960's. In 1968 the Flathead Valley Artist
Association was granted occupancy of the building, where they produced the first art
programs in the valley. In the 1970s the FVAA named themselves the Hockaday Center
for the Arts, to honor local artist and teacher Hugh Hockaday for his contributions to the
community's art program. The center served as the primary arts program in the valley for
many years. During the late 1970s the programs took on the responsibilities of a visual art
museum, as the center's collection programs grew. In 1997 the HCFA became the
Hockaday Museum of Art to reflect the museum's primary role as a visual art museum.
Now, as then, the Hockaday Museum of Art is the only visual Art museum serving
Kalispell, the Flathead Valley and all of Northwestern Montana. The building has been in
service now for almost 100 years. During that time many renovations have t,4ken place to
address the needs of the structure. The majority of the original building today remains
unchanged. Recent renovations included a new addition in 1987 that included an elevator.
In 1996 all of the museum's restrooms were made accessible for all people. In 1998 the
addition of air-conditioning and the addition of a 400 amp electrical service were added
to the building. During 1998 portions of the lower level were cleaned up and repaired by
museum staff and volunteers. Most of the work was focused on the clean up of years of
neglect. Past renovation efforts addressed important needs, but left many other areas of
the building in need of updated renovation. The neglected areas are the focus of this
proposal.
Page 13
Al! 11
ART
P.O. Box 83, Kalispell, Montana: 59903 Second Avenue East at Third Street
(406) 755-5268; fax (406) 755-2023 e-mail: hckaday@bigsky.net
This request is for the interior renovation of the lower level, the main (upper) level and
for the exterior restoration of the original building. Many of the items in the request need
priority attention, where other items could be scheduled over several years if there was a
focused plan developed for the project. It may be worth noting that investing in this
building at today's costs could result in significant savings rather than risk increased
expenditures by delaying the renovation/restoration.
The lower level mechanical area and fixtures need to be updated to meet current building
code. Walls and ceilings need to be repaired along with electrical and plumbing systems. -
Flooring is in poor condition and needs to be replaced; it is now more than 50 years old
The museum repaired and replaced flooring in the most urgent needed public areas this
past year in the lower level, but was unable to refurbish the largest room's floor. The
electrical system in the original building needs to be rehabilitated and tied into the newer
existing system. This will solve many long-term problems. The repair and renovation of
the main floor areas of the original building will insure the stnxture remains in good
condition. The wood floor needs to be repaired now to preserve them for the future.
Carpet in the new addition is worn and in need of repair. The original windows need to be
opened and rehabilitated, as well as the interior dome of the building, to stop further
destruction of the building. The exterior of the structure needs to be repaired and painted
with further attention to drainage, so the lower level does not sustain further water
damage. The museum and it's volunteers repaired years of water damage to the lower
level this past summer. The volunteers worked on landscape and roof maintenance as part
of a permanent solution to water drainage. Rain gutters need to be replaced and added
along with groundwork to move water away from the building foundation. All exterior
wood surfaces need to be repaired and painted. The original roof on the very top of the
building and dome needs to be repaired, they are now 96 years old_
The scope of the current request will address the majority of the building's needs and will
reduce the cost of repairs in the future with the creation and implementation of a building
maintenance plan. The Hockaday Museum of Art is committed to the preservation of the
Carnegie Library building as part of the community's historical architectural heritage and
will assist the City of Kalispell in the renovation and maintenance of the building.
Page 14
HOCKADAY MUSEUM OF ART
P.O. Box 83, Kalispell, Montana: 59903 Second Avenue East at Third Street
(406) 755-5268; fax (406) 755-2023 e-mail: hockaday@bigsky.net
Priority
Item
Budget
S1
Demolition budget: Remove acoustic ceilings, Remove partition walls,
6500
Remove shelving, Move stored items, Remove header, Remove
bathroom,
Remove SS Sink, Remove doors, Remove carpet, Remove HVAC
Chase,
Clean Up
Total Demolition
Mechanical / Workroom budget:
S1
Level Floor 500sf
2500
S1
Partition HAVOC
1160
S1
New Ceiling 1 hr 425sf
950
S1
Flooring Vinyl Base425sf
725
S1
New Doors 2 Each
450
S1
Paint Seal Walls
800
S1
Patching Allowance
500
Total MechanicaYWorkroom
Lower Level N.E. budget:
S1
Patch and Paint 48x24
2250
S1
New Carpet
5120
S1
Repair Old Ceiling
1170
S1
Revise Ductwork
5500
Total Lower Level N.E.
Lower Level S.E. budget:
S1
Patch Vat Floor
400
S1
New flooring 780sf
1500
S1
New ceiling 1hr 780sf
1560
S1
Paint and patch walls
720
S1
Phone Line Reroute
1500
S1
Revise Sanitary Main
2400
Total Lower Level S.E.
Kitchenette budget:
S1
Partition
600
S1
Plumbing
900
S1
Sink
450
Donation
Appliances
1900
S1
Cabinets
1800
Total Kitchenette
Totals
7085
14040
=5:{
K-RII
Page 15
HocKADAY MUSEUM OF ART
P.O. Box 83, Kalispell, Montana: 59903 Second Avenue East at Third Street
(406) 755-5268; fax (406) 755-2023 e-mail: hockaday@bigsky.net
Exterior Repairs budget:
S1
Add Gutters
360
S1
Repair Gutters
240
S1
Repair Exterior
3600
S1
Walkway Drainage Southside
3400
S1
West door HDHA
2750
S1
Painting Exterior
3000
S2
Repair Copper Roofing
15000
Total Exterior Repairs
28350
Main Level Repairs budget:
S2
Restore Dome
1400
S2
Repair Interior Dome
5000
S1
Refinish Floors
3400
S2
Restore Windows
8000
S2
Remove False Walls
800
S2
Repair Walls
1000
S2
Moveable Walls
3200
S1
Carpet New Addition
7601
Total Main Level Repairs
30401
S1
Electrical and Lights budget:
36000
Total Electrical and Lights Rehab
36000
Fire System budget:
S2
Fire Suppression System
40000
S1
Fire Detection and Security
13547
Total Fire System
53547
S1
General Contractor Costs 17% (permits, fees, etc.) budget:
32241
Total General Contractor Costs
32241
Total Projects Budget 221894
If project broken down into Phase 1, Phase 2 & Donations:
Total Phase 1 145594
Total Phase 2 74400
Total Donations 1900
Page 16
DATE: February 18, 1988
TO: Amy Robertson, Finance Director
FROM: Susan Moyer, PECDD
SUBJECT Addition to Flathead County 2001 TIF request
Amy, Earl Bennett just called me to add $130,000 to the county's TIF request to cover the cost
of an elevator in the detention support area. This, as well as the items sent over earlier, are
requested for the years 2001. The elevator work is needed to be in compliance with ADA
requirements.
Please attach this memo to the previous correspondence.
ter
C:\myfiles\pecdd\tif budget
Page 17
Flathead County Juvenile Detention Facility
800 South Main Street ----Kalispell, Montana 59901-----(406) 758-5919
February 17, 1999
• , ' . • • it I71I Mor, ' 1 re 10IT, ) . ' • 11 � � •
On numerous occasions since becoming director of this facility, youth in need of
secure detention have been turned away from this facility due to our being filled to
licensed capacity and Flathead County's policy to not exceed licensed capacity. I
believe that there presently exists a need to add four additional secure beds to this
facility.
At the same time, Flathead County Youth Court Services has a great need for
additional space to meet their needs. (See attached letter from Pat Warneke) Since
Flathead County Youth Court Services is situated directly adjacent to our facility,
additional space for them could be derived by adding a second level to our
proposed cellblock addition.
On February 17, 1999, Mr. John Peterson of Architects Design Group viewed the
present building with Chief Probation Officer Pat Warnecke and with me and
discussed with us, the possibilities for expansion_ Out of this discussion, it was
determined that the most feasible means of adding this needed space appears to be
adding two cells to the west side of the existing building, leaving a corridor
between the two buildings so natural light requirements for the existing cells may
be satisfied. Estimated costs for the 2-cell addition would be $300,000 and an
additional $175,000 for the Youth Court Services addition. (see attached
plans/estimates from Architects Design Group).
I understand that there may possibly be Kalispell city tax increment funds available
for projects of this nature and that there also may be the possibility of tapping
Juvenile Justice Accountability Incentive Block Grant #99-10 funds as well. In the
case of JJAIBC #99-10 monies used for renovation or expansion juvenile detention
facilities, a 50 percent match is required. It may be possible to use the city monies
Page 18
to satisfy the 50 percent match requirement of the JJAIBG #99-10. This would
need to be checked into further.
In closing, I would like to state that I feel the need for two more cells has and does
exist and that the possibility of these two funding sources makes it the right time to
consider moving ahead with this project. This addition could be used to house
female inmates in a wing separate from male inmates, thus lessening or eliminating
many obvious problems we encounter here on a daily basis. Also, due to the eight -
to -one staff -to -inmate ratio required by the Montana Department of Corrections, a
sixteen -bed facility may be operated with the same staff and for nearly the same
costs required to run a twelve -bed facility.
Thank you for your consideration in this matter. If you have any further questions,
please feel free to contact me.
eerely, Osler, Director
Page 19
TED O. LYMPUS
KATHERINE R. CURTIS
Youth Cart Judges
Youth Court Services
Eleventh Judicial District
800 South Main - Kalispell, MT 59901
(406) 758-5541
FAX 758-5860
February 17, 1999
TO: District Court Judges
Flathead County Commissioners
FROM: Pat Warnecke, Chief JPO
RE: New Construction
G�
W. PATRICK WARNECKE
Chef Probation Ot6oer
DEPUTIES
Noel Kradc
Errsabelh A Moothart
Thomas DtrraW
If plans on adding two more cells to juvenile detention entail building outward, I
would hope that expanding the above floor area of Youth Court Services would be
included.
The need for space in the Youth Court office was made known in the 1998-99
budget request. At present
CC: Earl Bennett
Scott Osler
Three deputies share one office.
Two clerical staff and occupy the foyer / lobby area.
One restitution officer occupies the foyer / lobby area.
A conference room doubles as a hearing room for intake.
The floor lacks sufficient storage space for the office.
Page 20
111l/1 IL I\ 1 1 L.11`4 LL
I Page 21
C
I%lVI L..1N 1 1 LI1VL
FLATHEAD COUNTY
YOUTH COURT
ADDITION
/, tct>tteots
f///
Page 22
FLATHEAD COUNTY JUVENILE CENTER ADDITION
16-Feb-99
JUVENILE CENTER
New Construction
500
s.f.
$300.00
per s.f. $150,000
Remodel
Lump Sum
$50,000
.`Site Improvements
Lump Sum
$30,000
Design Fee
10.00%
$23,000
ContingencyConfingency
15.00%
$34,500
' Printing
$2,000
Owner Fixtures & Equip.
i $4,000
Contractors Tax
1.00%
$2,300
i Building Permit
1.50%
$3,450
Misc.
SUB TOTAL ;
i
YOUTH COURT ADDITION
'
I
New Construction
760! s.f.
$95.00
per s.f. $72,200
Remodel
Lump Sum
$50,000
Site Improvements
Lump Sum
!
$0
Design Fee
10.00%;
$12,220
Contingency
15.01M
$18,330
Printing
$1,000
Owner Fixtures & Equip. !
$15,000
Contractors Tax
1.00%
$1,222
Building Permft
1.50%1
j
$1,833
Misc.
53.195
SUB TOTAL.
I
$175,000
i
Architects
Design
iF//2 Group
Number One Sunset Plaza • Kalispell, MT 59901
406.257-7125 FAX 406.756-3409
T� i
1
-� 7� °°o
Page 23