* AgendaAGENDA
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA APPROVAL
Consent Agenda Approval
A. Council Minutes - Regular Meeting March 1, 1999
Council Minutes - Special Meeting March 3, 1999
B. Approval of Claims per Payables Register $229,865.90
C. Proclamation (if available)
7:00 P.M. MONDAY
March 15, 1999
2. Recognition of Over 28 Years of Service by Assistant Fire Chief Orland Leland
3. Hear the Public (Please see the back of Agenda for Manner of Addressing the Council)
4. Authorize Advertisement for Bid - Central School North Parking Lot
5. Award Bid - Fire Truck
6. Award Bid - Rim Drive Heating System - WWTP
7. Resolution 4451 - Airport Height Restrictions
8. Resolution 4452 - Fixed Asset Policy
9. A. Resolution 4453 Resolution to Approve - Unicore Development (Chokecherry
Ridge) Annexation and Zoning Request Based on Planning Staffs Recommendation
B. Resolution 4454 - Resolution to Reject - Unicore Development (Chokecherry Ridge)
Request for Annexation, Zoning, Preliminary Plat and Conditional Use Permit Based on
Planning Board's Recommendation
10. Resolution 4455- Resolution Authorizing Participation in Board of Investment Loan
Program for Purchase of Kubota Tractor and Thermoplastic Applicator
11. Ordinance 1304 - Ordinance Establishing Municipal Court Filing Fees - 2nd Reading
12. Council Comments/Information/Questions (no action)
FOR YOUR INFORMATION
Council Work Session - March 22, 1999 at 7:00 p.m. - Council Chambers
Joint Cities -County Meeting - March 29, 1999 at 7:00 p.m. - Council Chambers
ADMINISTRATIVE CODE
adopted July 1, 1991
a. Each person not a Council member shall address the
Council, at the time designated in the agenda or as
directed by the Council, by stepping to the podium or
microphone, giving that person's name and address in an
audible tone of voice for the record, and unless
further time is granted by the Council, shall limit the
address to the Council to three minutes.
b. All remarks shall be addressed to the Council as a body
and not to any member of the Council or Staff.
C. No person, other than the Council and the person having
the floor, shall be permitted to enter into any
discussion either directly or through a member of the
Council, without the permission of the Presiding
officer.
d. No question shall be asked of.individuals except
through the Presiding Officer.
Reasonable accommodations will be made to enable individuals with disabilities to attend this
meeting. Please notify Theresa White, Clerk of Council at 758-7756
AGENDA MEMORANDUM
March 15, 1999
TO: Mayor and City Council
FROM: Al Thelen, Interim City Manager
Agenda Item No. 1. Consent Agenda - Included in your packet is the Consent
Agenda, consisting -of the following:
A) The Council Minutes of the Regular City Council Meeting of February 16,
1999 and the Council Minutes of the Special City Council Meeting of March
3, 1999 are included for your review and approval.
B) The Approval of Claims per Payable Register in the Amount of $229,865.90
is included for your review and approval.
Agenda Item No. 2. Recognition of Over 28 Years of Service by Assistant Fire
Chief Orland Leland
Agenda Item No. 3. Hear the Public
Agenda Item No. 4. Authorize Advertisement for Bid - Central School North
Parking Lot
Sitescape Associates have prepared plans and specifications for the "Central School -
North Parking Lot" and have requested the City's authorization to advertise for bids
on the project. The project is funded from the Downtown Urban Renewal Project.
A motion to approve the bid advertisement for the project is appropriate.
Agenda Item No. 5. Award Bid - Fire Truck
The City received five bids on the purchase of a 1500 GPM Certified Midship
Pumper Fire Truck. They included:
1.
Superior
$238,628 & $229,421
2.
Wellspring
231,720
3.
Becker
229,023
4.
General
212,277
5.
Big Sky
203,265
The City will need to purchase approximately $25,000 of equipment to properly equip
the new pumper next year. Delivery will be made in 300 to 360 days. The City has
$137,397 available for this purchase and will need to either budget, and/or finance
through the State, $84,603 next year when the truck is delivered. The staff will make
a specific recommendation on how to best finance the $84,603 in the FY2000 budget
that we are currently preparing. A motion to approve the bid award is in order.
Agenda Item No. 6. Award Bid - Rim Drive Heating System - WWTP
This item was authorized to be bid by the City Council in _order to place heating
elements in the pipes of the secondary clarifier. While this item was not specifically
included in the current budget, funds are available from savings on other budget items
to purchase it now. The low bidder of the five bids received was Garden City
Plumbing in the amount of $27,978, which is $520.00 below the Engineer's estimate.
A motion to award the bid to Garden City Plumbing is in order.
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Agenda Item No. 7. Resolution 4451 - Airport Height Restrictions
This resolution will amend Resolution 43306 by changing the perimeter boundary of
the airport to a line which reflects the FAA transitional and approach surfaces. The
passage of this resolution is important to the Daley Field development including
Rosauers and the two parcels that have not been sold. The new resolution does not
cover all the building restriction issues related to a B-2 visual airport. If the airport
upgrade is approved, a height restriction ordinance based on the FAA model
ordinance will need to be considered to meet the FAA model ordinance, but not the
State requirements. This resolution was reviewed with Morrison-Maierle and the
Airport Advisory Board and both support its adoption. Enclosed is a memo prepared
by P.J. Sorenson, Zoning Administrator regarding this issue. A motion approve
Resolution 4451 would be appropriate.
Agenda Item No. 8. Resolution 4452 - Fixed Asset Policy
Finance Director, Amy Robertson, has requested a change in the City's policy for
capitalizing fixed assets. In 1985, the current policy of $500 plus 5 years life was
established by the Finance Committee. She has requested that we change ours to
$2,000 and 5 years, except for computer hardware which she would like to depreciate
over 3 years.
The City Attorney has prepared a resolution that would include this change and the
other current practices relating to fixed assets. A motion to approve Resolution 4452
is in order.
3
Agenda Item No. 9. A. Resolution 4453 - Resolution to Approve - Unicore
Development (Chokecherry Ridge) Annexation and Zoning
Request Based on Planning Staffs Recommendation
B. Resolution 4454 - Resolution to Reject - Unicore
Development (Chokecherry Ridge) Annezat'ion, Zoning,
Preliminary Plat and Conditional Use Permit Based on the
Planning Board's Recommendation
Resolution 4453 will implement the annexation and zoning request for the Unicore
Development based on the recommendation and findings of fact as per the Planning
Staff. Resolution 4454 will deny the annexation and zoning request for the Unicore
Development based on the recommendations of the Planning Commission.
The project includes the construction of a 10-unit residential cluster development and
preliminary plat approval to construct Chokecherry Condos. The Planning
Commission recommended denial of the request as a whole on a vote of 5 in favor,
2 opposed and 1 excused. Among the reasons cited for the denial of the request were:
safety issues, public comments, incompatibility to the single-family neighborhood and
insufficient design to meet preliminary plat criteria.
A motion to approve Resolution 4453 to approve the annexation and zoning, or a
motion to deny the annexation and zoning in adopting Resolution 4454, is in order.
If Resolution 4453 is adopted, the City staff will place implementing documents on
the April 5th Agenda.
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Agenda Item No. 10. Resolution 4455 - Resolution Authorizing Participation in
Board of Investment Loan Program for Purchase of Kubota
Tractor and Thermoplastic Applicator
This resolution is the follow-up paperwork to complete the $37,000 loan for a
$22,000 mower and $15,000 thermoplastic applicator. The loan is at a 4.3 interest
through February 15, 2000, then at an adjusted rate plus up to 1.5 % per annum as
necessary to pay for the cost of administering the program. A motion to approve
Resolution 4455 would be in order.
Agenda Item No. 11. Ordinance 1304 - Ordinance Establishing Municipal Court
Filing Fees - 2nd Reading
This ordinance will establish fees for the City's Municipal Court at a level between
the fees for Justice Court and District Court. A motion to approve the ordinance on
second reading is in order.
Agenda Item No. 12. Council Comm ents/Information/Questions — (no action).
C