Loading...
2. Award Bid - Dump Trucks2011stAvenue East PO Box 1997 Kalispell, MT 59903 Phone: 406-758-7720 Fax: 406-758-7831 www.kalispelLcom /public works MEMORANDUM Date: January 14, 2013 TO: Doug Russell, City Manager FROM: Susie Turner, PE, Director of Public Works/City Engineer 'oll� SUBJECT: Used Tandem Axle Dump Truck Bid MEETING: January 22, 2013 BACKGROUND: Bids for two used tandem axle dump trucks were opened on Thursday, December 20, 2012. The procurement scope included the purchase of up to two used tandem axle dump trucks to be used by the Street Division for annual maintenance and construction activities. Bids were received by two companies, L & M Truck Sales and Western States. The bid received from Western States did not include a Bid Bond and was not eligible for consideration. Pre -purchase third party inspections have been completed by B&B Truck Service, Inc. on two International 7400 vehicles. Based on the findings of the pre -purchase inspections and bid evaluations, approval of the following bid is recommended: L & M Truck Sales: 2006 International 7400 with new Godwin Model 500T Dump box & Hoist..............$87,148 2006 International 7400 with new Godwin Model 500T Dump box & Hoist..............$87,148 Total $174,296 FISCAL EFFECTS: The purchase will be funded by the Special Streets Fund. A total of $150,000 has been budgeted for this equipment investment. Special Streets equipment purchase and replacement approved requests for FY 12/13 were for: 1. Two new/used 12-yard tandem trucks for $150,000 2. A leaf machine for $45,000 After receiving the bids and reviewing the FY 12/13 equipment replacement priorities and budgets, my recommendation is to purchase the two tandem dump trucks as bid, and pay for the cost difference by postponing the purchase of the leaf machine to future budget years. The leaf machine budget can then be re -appropriated toward the purchase of the two tandem trucks. The Street Division has established the purchase of the two tandem axel dump trucks as the top priority based on the overall scope of the truck use (hauling snow, asphalt, leaves, and gravel). Required repairs to the leaf machine during this past fall will allow us to extend its service life past the original budget replacement request, thus freeing up resources to fund the dump truck purchase. ACTION REQUESTED: Motion to award the bid for two used 2006 International 7400 Dump Trucks to L&M Truck Sales Inc. in the amount of $174,296. ALTERNATIVES: As suggested and approved by the City Council.