4. Award Bid - Reservoir Roof Restoration ProjectCity of Kalispell
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Post Office Box 1997 • Kalispell, Montana 59903-1997 • Telephone (406) 758-7700 • FAX (406) 758-7758
REPORT TO: Mayor and City Council
FROM: Jim Hansz, Director of Public Works
SUBJECT: Bids for Replacement of Water Reservoir Roofs
MEETING DATE: July 17, 2000
BACKGROUND: The roofs on the City's water reservoirs on Buffalo are fifty years old and in
need of replacement. These deteriorated roofs are considered by MDEQ to be potential sources of
bacterial contamination that affected the City water supply in 1998 and resulted in a boil -water
order. The current Water Fund budget includes funds for this replacement. On Tuesday, July I Vh,
we received to submittals in response to our request for bids to replace these roofs. One submittal
from Orion Construction was irregular. Upon review of the "bid" by the City's consultant,
Morrison Maierle, it was rejected. The second submittal was received from Martel Construction
of Bigfork. The bid was in the proper form and included the required security. The bid was in the
amount of $350,500.00. Upon review, the City's consulting engineer has determined the bid to
be responsible and offered by a reliable firm. The bid price is within the estimating range for the
base bid and for unit priced alternates for possible extra work as determined during construction.
The consultant recommends acceptance of the bid from Martel Construction. The bid analysis is
attached.
RECOMMENDATION: Staff concurs with the consultant's recommendation to accept the bid
from Martel Construction of Bigfork, Montana for replacement of the water reservoir roofs. The
amount of the bid is less than the amount currently budgeted. We recommend award of the base
bid and the unit price alternates for extra work.
ORION 11 RINI! 1� 11111 !11111
for extra work to be determined after removal of old roofing, not to exceed the budgeted amount
rly as �## I I M1
Jame's C. Hansz, P.E. U Chris A. Kukulski
Director of Public Works / City Engineer City Manager
am
Attachment: Bid Analysis
JMORRISON
LA
MAIERLE, INC.
An Employee -Owned Company
ENGINEERS
SCIENTISTS
SURVEYORS
PLANNERS
1228 WHITEFISH STAGE ROAD, UNIT 3A • P.O. BOX 8057 • KALISPELL, MT 59904-1057.406-752-2216 • FAX 406-752-2391
July 13, 2000
Mr. Jim Hansz, P.E.
Public Works Director
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903-1997
Re: Replacement of Water Reservoir Roofs
Kalispell, Montana
MMI No. 0387.035.041.0410
Dear Mr. Hansz,
On 11 July 2000 sealed bids were received and publicly opened on the above referenced
project. As you know two (2) bids were received, one (1) from Martel Construction, Inc.,
Bigfork, Montana and one (1) from Orion Construction, Whitefish, Montana.
The bid submitted by Martel Construction was a responsive, responsible bid. Orion
Construction's submittal was a proposal to construct a roofing system that does not
comply with the project documents, was submitted in a manner contrary to the Invitation
to Bid and Instructions to Bidders, and did not include a legally required Bid Bond. Orion
Construction's proposal appears to be what would be submitted to a prime contractor for
subcontract work. The proposal is for an alternate roofing material with a warranty of 10
years vs. the 15-year warranty specified and does not address the protection mat.
Our familiarity with Martel Construction, Inc. and knowledge of this firm's construction
management capabilities is good. Through discussions with personnel at Martel
Construction, Inc. and with several of the roofing contractor plan holders we have been
assured that there was extraordinary competition among the roofing subcontractors and
suppliers. Mr. Terry Kramer with Martel Construction, Inc. stated that his firm "doesn't
get this number of subcontractor bids on large projects such as schools and commercial
buildings." Based on these statements we do feel the project received the desirable
competition.
As you know Martel Construction, Inc. filed a protest following the bid opening. Their
protest is based on many of the issues addressed above concerning the non -responsive
proposal submitted by Orion Construction. The points Martel makes are valid but
certainly were not necessary. Morrison-Maierle, Inc. would not have recommended
award to Orion Construction once their submission was reviewed.
Beginning Our Second Half Century
It is out opinion that Martel Construction has submitted a responsive, responsible bid for
this project, they are qualified to perform the work and in submitting a base bid of
$350,500 the bid is within the City's budget for this work. We therefore recommend the
project be awarded to Martel Construction, Inc. of Bigfork, Montana.
Should you have any questions concerning this project, please feel free to contact me.
Please let me know if the City supports our recommendation.
Sincerely,
Morrison-Maierle, Inc.
Terence W. Richmond, P.E.
CC: Martel Construction, Inc.
Attn: Mr. Terry Kramer
305 Highway 83
Bigfork, MT 59911
Orion Construction
333 Antelope Trail Road
Whitefish, MT 59937