2. Postpone Action on Bid - Dump Trucks201 P Avenue East
PO Box 1997
Kalispell, MT 59903
Phone. 406-758-7720
Fax. 406-758-7831
www kalispelLcom (public works
MEMORANDUM
Date: January 2, 2013
TO: Doug Russell, City Manager W
FROM: Aaron McConkey, PE, Project Manager
CC: Susie Turner, PE, Director of Public Works, City Enginee9L/-r
SUBJECT: Used Tandem Axle Dump Truck Bid
MEETING: January 7, 2013
BACKGROUND: Bids for two used tandem aide dump bucks were opened on Thursday,
December 20, 2012- The procurement scope included the purchase of up to two used tandem
axle dump trucks to be used by the streets department for year around maintenance and
construction activities. Bids were received by two companies, L & M Truck Sales and Western
States. The bid received from Western States did not include a bid bond and was not eligible for
consideration.
The L & M Truck Sales offer included 3 vehiele� as follows:
2006 International 7400 with new Godwin Model SOOT Dump box & Hoist..............$85,718
2006 International 74,00 with new Godwin Model 500T Dump box & Hoist..............$85,718
2007 Kenworth T800 with used Dump box & Hoist..........................................$118,750
A total of $150,000 has been budgeted for this equipment investment. A previous request for
offers was advertised in October 2012, with no responses, necessitating slight modifications to
the solicitation and re -advertisement in December 2012 yielding offers listed above.
At this time we have been in communication with L & M Truck Sales and have arranged for an
independent 3rd party inspection of the two International Trucks. The inspection is scheduled to
be completed the week of December 31, 2012. Bid evaluation is ongoing and a recommendation
is scheduled for approval at the council meeting on January 22, 2013.
ACTION REQUESTED: Motion to postpone awarding the bid for Used. Tandem Axle Dump
Trucks to the January 22, 2013 Council Meeting.
FISCAL EFFECTS: The purchase will be funded by the Special Streets Fund.
ALTERNATIVES: As suggested and approved by the City Council