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3. Bid Award - 2012 Valve Maintenance TrailerA hoil' . Public Works Department MONTANA MEMORANDUM tar P Avenue East PO Box 1997 Kalispell, MT 59903 Phone: 406-758-7720 Fax: 406-758-7831 www.kalispell.com Ipublic_works TO: Doug Russell, City Manager FROM: Joe Schrader, Utility Management Superintendent SUBJECT: Award Bid — Valve Maintenance Trailer MEETING: December 17, 2012 BACKGROUND: Bids for the Valve Maintenance Trailer were opened on Tuesday, December 4, 2012. The Valve Maintenance Trailer will replace the current outdated vacuum trailer utilized by the Water Maintenance Division. In addition to vacuum, the new trailer is also equipped with valve exercising equipment allowing crews to perform routine valve maintenance in accordance with AWWA standards. Two responsive bids were received. The bid results follow: Bidder Make and Model Bid Total Bid Schedule 1 Amount Illinois Tool Works Wachs 77-000-36 $ 52,750,00 $ 52,750.00 Normont Equipment Hurco Valve & Vac $ 55,190.00 $ 55,194.00 Company250 In the 2012-2013 budget $60,000 is available for the purchase of a new Valve Maintenance Trailer. References of the lowest bidder were checked and they were determined to be a responsible corporation, successfully manufacturing, delivering, and warranting equipment within this scope. STAFF RECOMMENDATION: Award the 2012 Valve Maintenance Trailer bid to Illinois Tool Works in the amount of $52,750.00. ACTION REQUESTED: At the City Council meeting, motion to award the bid for the Valve Maintenance Trailer to Illinois Tool Works. FISCAL EFFECTS: The purchase will be funded from the Water Fund. ALTERNATIVES: As suggested and approved by the City Council. c oe Schrader Ausiernet, P.E. Utility Management Superintendent Director of Public Works