10-20-11 Impact Fee MinutesIMPACT FEE ADVISORY COMMITTEE MINUTES
DATE: October 20, 2011, 7:00 P.M.
ATTENDING: Sharon DeMeester, Roxanna Brothers, Brenda Talbert, Karleen Khor,
Chairperson, Rick Wills, Terri Loudermilk and City Attorney Charlie Harball.
ABSENT: None
PUBLIC COMMENT: No Public in Attendance
DISCUSSION: Karleen called the meeting to order and asked if there was any public
comment. There was no public present to comment.
September meeting minutes were read and one change made - ATE Manual was changed to ITE
Manual. Motion made to approve the minutes as corrected. Minutes accepted.
Next agenda item is the election on a Vice -Chairman - Roxanne Brothers was nominated but
declined. Discussion followed as how/ who might be interested in this position. This item was
moved to the next meeting for further action.
A continued discussion on the Transportation Impact Fee is the focus of the meeting.
At the last meeting, Exhibits 3,4,6 and 7 were reviewed.
An annotation was added to exhibit 1, updating the 2008 project costs on page 4 and 5 of the
planning memorandum to 2011 costs, using the Engineering News Record Construction Cost
index (Ex.1 is a memorandum from Robert Peccia Engineering).
Continued review of exhibits 1-7 and discussed how changes to exhibits 1-7 affect the impact fee
per unit cost in exhibit 8. Ex. 8 comes from the Institute of transportation Engineers, Trip
Generation Handbook (ITE Manual) and determines the cost per various type of land
development based on trips. Discussed exhibit 8 by-pass trip factor, also discussed traffic
studies.
Discussed the cost per trip is $54.55 (rounded to $55, see ex. 7).
Discussed planning period, how capital improvement project costs are estimated, priority of
completing projects, and how the priority may be adjusted due to changing traffic patterns.
Traffic fees are based on number of trips. Businesses may use traffic counts from an actual
traffic count or use the ITE manual. The previous Impact Fee Committee made a
recommendation to the Council and Council decides how many uses from the ITE manual to
Include in exhibit 8.
If a business is considering developing in the City, the City determines their impact fees based
on a review of the developer's planning documents. Transportation impact fees are based on the
increase of traffic the business will generate. Public Works Dept. will review and analyze traffic
studies that are submitted.
During 2004-2006, the city/county updated the 1993 Transportation Master plan that was out of
date. Karleen feels that the downtown portion of the plan is very remiss. She also feels that the
public misunderstands Impact Fees and maybe there needs to be a 101 course offered for the
general public.
Must remember that with Impact Fees growth pays for growth so that the existing folks here
aren't bearing all the burden of someone else's risk. The fees are applied to new uses not just to
new buildings. Sykes is an example of an existing building that has new uses. Some mom and
pop businesses may feel that hiring someone to do a traffic study is too burdensome, but
necessary because the ITE manual may not reflect their business. The City has worked with
some of the smaller businesses on how to conduct their own traffic study. The City helped
develop a traffic survey for a very small business that was filled out by their customers to
establish new trips versus by-pass trips. The ITE data In Ex. 8 seems to be working well. The
Engineering Dept. has not identified any problems with it. No further questions/ discussion on
Ex. 8.
Discussed next month's agenda - Karleen wants a discussion on drafting a letter to the Council
on Impact Fees Public Education and to discuss recommendation letters to the Council.
Agenda for November meeting
I. Public Comment
II. Approve October 20, 2011 IFAC Minutes
III Elect Vice Chairman
IV. Review & Recommendation of the Updated Transportation Impact Fee Report
V. Discuss Recommendation Letters to Council
VI. Discuss Letter to Council regarding a Public Education -Impact Fees 101 class
Next meeting November 17, 2011 at 7:00 P.M.
Meeting adjourned at 7:50 P.M.