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02. Award Bid - South Meadows Drainage Improvements Project Phase 1201 P Avenue East PO Box 1997 Kalispell, MT 59903 Phone: 406-758-7720 Fax: 406-758-7831 www.kalispell.com /public works MEMORANDUM TO: Doug Russell, City Manager /, FROM: Rebekah Wargo, Assistant Civil Engineer SUBJECT: Award Bid — South Meadows Drainage Improvement Project MEETING: August 20, 2012 BACKGROUND: The South Meadows Storm Drainage Improvement Project will address and mitigate ongoing drainage issues facing the South Meadows Subdivision by providing a stormwater conveyance system. The project includes installing storm drainage inlets, manholes, storm drainage piping, re -grading ditches, cleaning culverts, and installing a stormwater treatment system to collect surface runoff and discharge it to Ashley Creek. Bids were opened on Thursday, August 2, 2012 at 2:30. Three responsive bids were received. The bid results follow: ENGINEER'S ESTIMATE LHC Sandry Construction NCC Neumann Const BASE BID $ 562, 415.00 $ 465, 880.31 $ 548, 623.00 $ 587, 963.50 ADDITIVE ALTERNATE 1 $ 217,865.00 $ 182,675.42 $ 210,064.00 $ 207,397.50 ADDITIVE ALTERNATE 2 $ 79,220.00 $ 59,332.97 $ 75,965.00 $ 75,975.00 ADDITIVE ALTERNATE 3 $ 113,465.00 $ 84,998.70 $ 108,606.00 $ 103,676.00 ADDITIVE ALTERNATE $ 35,905.00 $ 27,949.66 $ 35,195.00 $ 37,350.00 ADDITIVE ALTERNATE 5 $ 89,085.00 $ 68,537.67 $ 86,184.00 $ 89,551.50 TOTAL $ 1,097,955.00 $ 889,274.73 $ 1,064,637.00 $ 1,101,913.50 Within the 2012-2013 budget, $700,000 is available for the South Meadows project. In order to maximize the amount of work that can be completed and stay within budget, the bid has been narrowed to the following items. ENGINEER'S ESTIMATE LHC Sandry Construction NCC Neumann Const BASE BID $ S62,415.00 $ 465,880.31 $ 548,623.00 $ 587,963.50 ADDITIVE ALTERNATE $ 217,865.00 $ 182,675.42 $ 210,064.00 $ 207,397.50 ADDITIVE ALTERNATE 4 $ 35,905.00 $ 27,849.66' $ 35,195.00 $ 37,350.00 TOTAL $ 816,185.00 $ 676,405.39 $ 789,882.00 $ 832,711.00 References of the lowest bidder were checked and they were determined to be responsible contractors, successfully completing projects of similar size and scope. STAFF RECOMMENDATION: Award the base bid, additive alternate 1, and additive alternate 4 for the South Meadows Drainage Improvement Project to LHC, Inc. in the amount of $676,405.39. 110 IV M91TJ D101 I DION 0 M tis M INN OKI MN of IN lom FISCAL EFFECTS: The project will be funded by the Stormwater Fund. ALTERNATIVES: As suggested and approved by the City C uncil. R16bekah Wargo Susie Turner Assistant Civil Engineer Director of Public Works