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10-13-04 Airport MinutesCity of Kalispell AIRPORT ADVISORY BOARD Minutes —October 13, 2004 The meeting began at 3:05 p.m. Present were: Airport Advisory Board Members City of Kalispell Staff Guests Keith Robinson Mike Manion Pati Heath Fred Leistiko, Airport Dan Snyder Tom Webber Mgr. Rod Bitney Peter Gross 1. The September minutes were approved. 2. HEAR THE PUBLIC — Rod Bitney, 339 Hilltop, Kalispell indicated that he was interested in becoming an Advisory Board member. He shared his experience. 3. FAA FLY -IN — Scott was not able to make the meeting and this was his agenda item. 4. MAMA — (Montana Airport Manager Association). MAMA had a meeting on October 5 & 6 that included an FAA seminar. Fred attended (see attached notes). Fred also passed out the AIP SUMMARY Helena ADO, which you will find attached. 5. TOWER MEETING UPDATE — Fred indicated that there was a meeting on October 1 of all the parties interested in settling with KGEZ. There was no settlement and a court date has been set for May 5, 2005. 6. PHIL PORRINI MEETING -- Fred provided the attached notes and discussed the issues. He showed the new design with the proposed hangar construction in the area of the previously proposed FBO location and ramp tie downs indicating that the FBO and ramp will be center runway. 7. MANAGER UPDATE -- a. Prioritized Land Purchases — Fred said that he has prioritized all land purchases necessary to move forward. Next steps are appraisals. Mr. Monk has approached Fred with an interest to sell. b. Fencing —Drawings are done for the East side along the taxiway. The City Attorney has the documents and will formalize easement agreements. c. Hangar Renovation —Fred has asked for bids on changing the hangar on the recently purchased Torgensen property. He mentioned the need to change the door and to put up a wall on the inside of the building. When asked where the money would come from since it is not in the budget, he mentioned that Susan Moyer was arranging for it. He was then asked if it was coming out of the remains of the $1 million or other TIF money. Fred was unsure and indicated he would check it out. There were concerns if it was to come out of the $1 million, which had been intended for the expansion, that it might be ill spent, going toward a building that will be torn down for the runway in a couple of years. d. Snow removal — Fred has arranged a plan for this winter that the Public Works department will clear the main runway. There will still be a need for volunteers to clear the taxiways. When asked the cost, Fred indicated "nothing." e. Blazer — work is being done on the Blazer. A new battery did not solve all the problems. Fred has asked Public Works to check it out and change oil, etc. f. Reflectors -- Fred showed the reflectors that are on the taxiway, and what he had ordered, and made as new reflectors. Some of the Advisory Board members will help complete the project by making the reflectors and changing them to the right color. Fred indicated buying new reflectors would cost about $38 each and by malting them it comes to about $12-15 each. There are probably about 100 needed. g. AIP Revenue Source — Fred passed out the attached sheet. He indicated that the FAA funds projects at 95 %. When questioned if that changed from 90% FAA & 5 % Montana Aeronautics, he said FAA funds 95% and Montana Aeronautics does not fund the expansion projects. It was noted that the information was different than previously advised. There was a question about the general aviation fuel tax regarding how it was paid. It is assumed that the distributor pays it after delivery, but Pati agreed to check it out. h. Fred announced that agreement has been reached with Dave Hoerner for purchase of his land and improvements. A lease back will take place. Dave will not receive money immediately but the airport TIF will be involved. Hoerner will become the FBO. The Whitefish Credit Union sale will be completed. When asked exactly how the purchase payment would be made, Fred thought it was coming through the airport TIF rather than the remaining $1 million. He indicated that the lease money will not come as airport revenue. When asked about the need to put the FBO out to bid, he indicated it is not necessary since the property is owned by the City. It was noted, that this is different information than counsel had provided before. 8. NEW BUSINESS — a. Dan Snyder expressed he felt that good progress is being made with the new manager. He felt the need to get more publicity and asked that consideration be made to contact the media. It was noted, that Fred was waiting until after the Council meeting on November 8 before he talks to any groups. b. Tom asked if there was any consideration for the soccer back stops. Fred said the airport owns them and may tear them apart to use as material to frame the inside of the building. He is not sure what will happen, or if contractor would want to use them. Tom indicated that he knows of a use for them if they are not used by the airport. c. Fred mentioned that the Soaring Club is moving and will start paying tie downs after the 1 St of the year. They have been advised that three tie down loops will be placed in the new location. That is the number normally supplied. If they feel they need more the City will work with them, but additional tie downs will be at their expense. d. Pati responded to Rod Bitney's interest in the Airport Board seat by asking him to submit a letter to Pam Kennedy. Although the City Manager selects the Board, the last advertisement had the letters going to Pam. It is expected, that the seat will not be filled until after the new City Manager arrives. 9. Meeting adjourned at 4 : 5 0 PM. 10. Next meeting November 10, 2004, 3-5 PM in City Hall Conference Room NOTES FROM OCTOBER 5-6 MEETING IN HELENA HELENA FAA ADO SEMINAR Prior to the meeting I briefed Gary Gates and Dave Stelling on the status of the KGEZ tower negotiations. They were very interested and suggested we start getting our five-year ACIP in order and bring our ALP current along with the packages for each parcel of land that we have purchased. If we have not purchased lands, but have a buy -sell agreement or some other agreement in place to immediately purchase lands it should be ready to go. The reason for this is that if their happens to be some discretionary funds available next year and they have the packages sitting in their office, they can submit for reimbursement. • We received an update from Warren Ferrell, FAA Planning and Programming Branch in Seattle. He is the money man when it comes to distribution of funds for projects. He discussed ALP updates. The Kalispell City Airport was listed on one of his slides as a RAP (Regional Area Plan) project. So we are in the system ready to go. • Myra Shults, Attorney for MACO, discussed Airport Zoning. MACO is putting together a piece of legislation for the next session to simplify airport zoning. They want to make zoning regulations comply with Chapter 4,5,6 of MCA 67-4-201 and the rest of the Title. • I had a discussion with Mike Daigle and Monte Aliason about the County zoning around GPI. They said it was just fine, and they would support us having the same thing around S27. The County has designated an area for GPI and needs to do the same for S27. They suggest that I sit down with Forrest Sanders and work it out. He knows what has to be done even with overlapping jurisdictions. The area of influence needs to be drawn on the map based on the new airport project. Now is the time to get this done. • Myra suggested that all airport managers keep the local Realtors up to speed on future development of your airport. Some realtors have ended up buying back houses where they did not disclose proposed construction and expansion of airports. • Dave Stelling went over the last five years funding with Primary Entitlements, Non -primary Entitlements, and State Apportionment. Last year Montana got a total of $32M in all categories of funds. Primary Airports (9) and Non -primary (62) may have money left over from projects, this money falls into Discretionary for the FAA. When projects are closed out and all the proposed funding was not used, the balance falls into Discretionary funds. Non -primary airports can carry over some of their $150,000 annual entitlements, but after four years they loose it and it goes into Discretionary for the FAA. So you can see that being prepared with projects sitting on the desk at the ADO office in Helena is a must. • Plans for program money to be spent in FY 2005 were submitted in June of 2004, If we want to be on the list for anything in FY 2006, we need to be on the table with the projects in June of 2005. The NIPAS snapshot will be done in November 2005 for projects to be completed in 2007 -2008 timeframe. This is the wish list that goes before the US Congress for appropriations down the road. The Government programs money five years out and passes legislation to cover it. It is just like the highway appropriation bills. They lock them in for a five-year period. We are listed on the NIPAS and subject to funding, however, we have no projects listed on the NIPAS because we are on hold until the KGEZ tower situation is mitigated. That does mean that we are subject to getting our $150,000 non -primary entitlement money immediately after the towers are mitigated. We are subject to some discretionary money as soon as the towers are mitigated. We can be purchasing land as much as we can afford to do. • We need to set up a pre -design conference with the ADO. • We need to prepare a five-year ACIP. Meet with the ADO to discuss development plans and a narrative for the future. • We need to set up our accounts for receipt of federal finds and their disbursements. These accounts will be subject to Audit by the 01 G. • We will be shooting for projects to be listed on the November 2005 NIPAS schedule. • We should be working on projects and getting them ready, the finding will come later. • Project Schedules and Pre -Applications need to be done by May lst of 2005. NOTES ON OCTOBER 4th MEETING WITH ROBERT PECCIA & ASSOCIATES HELENA, MONTANA 4:00 - 6:00 P.M. • Phil Porrini and I met to discuss the progress on the preliminary drawings on the utilities for the Phase I project in the NW section of the airport. I briefed Phil on the results of the Sight Review I attended with the City of Kalispell. There comments were quite short since zoning is not an issue on airports. However, the tire marshal had comments that he had previously submitted to the Advisory Board when the board was in charge of things. We discussed the tire hydrants and their locations. Changes were made to the hydrant locations. We then discussed the lay out of the utilities so that they would not conflict with changes we may need to make to each building site to accommodate new construction. We agreed that we will keep the utility trenches along the sewer easement as best we can because we can not construct on this easement anyway. That will free up most of the proposed building sites. The individual hangar owners will have to come to the locations at their cost. We discussed the positioning of a helipad somewhere in the NW corner. Also, we discussed parking for helicopters. During the summer months when it is hot, a utility helicopter the size of the Huey will sink into normal ramp pavement. At air shows the larger skid and wheel helicopters are parked on plywood squares so they don't sink into the pavement over a 2-3 day period in the hot sun. We talked about the utility companies and their participation in the installation on Phase I. My preliminary talks with the utilities is that they won't pay for any installation. It will all be paid for by us. However, they will sign a cost recover agreement with the City to recover some of the costs we incurred by putting in Gas, Electric, Telephone, and Cable throughout the development. These will be in the form of connection fees. I will follow up on this approach after talking with City Officials. We discussed the necessity for keeping track of all costs associated with each parcel of land we purchase. When it comes to recovering our costs from the FAA, we need detail records. This includes appraisals, review appraisals, negotiation engineering, certificates of surveys, etc. We will need a COS on each tract showing the ownership is the City of Kalispell. We will need the tile and page number showing the document has been filed with the Clerk and Recorder at the County. We will build a package for each parcel and have it ready for submittal when the towers are mitigated. • We discussed amending the ALP and when it should be done. This was deferred until I met with Gary Gates the next day regarding our ALP. • We discussed our pending meeting with THL Properties, Todd Berg, about where the proposed hangars will be located on our plan. We used cutouts of the exact size to move them around on the ALP to find the best possible sites for the two 50' X 231' T-hangars and a 60' X 180' combination of three large hangars. We came up with proposed locations and will discuss the final locations with the clients at a meeting on Friday morning in Kalispell. • We discussed the legal situation with KGEZ and where we think things will go, since it has a bearing on what we do in the near future. Phil suggested I brief Gary Gates and Dave Stelling on the situation. I told him I plan on doing that the next thy. 0 We discussed time lines for completing the utility drawings so we can go to bid on the project.