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02. Bid Award - Municipal Courtroom Audio/Video SystemCity of Kalispell Information Technology Department Post Office Box 1997 - Kalispell, Montana 59903-1997 Telephone (406) 758-7751 Fax - (406) 758-7758 TO: Mayor Fisher and City Council Members FROM: Erika Billiet, IT Director Charles A. Harball, Interim City Manager DATE: April 26, 2012 SUBJECT: Award Bid — Municipal Court Audio Video Upgrade BACKGROUND: The City of Kalispell advertised for Municipal Court A/V upgrades. The Invitation to Bid called for upgrades to the Municipal Court audio video system to include new technology for the courtroom. An upgrade to the video conferencing system the Judge uses to see defendants at the County Detention Center and an electronic sign to display hearing schedules are included, along with a shared drawing tablet for the attorneys and one for the witness. The bid responses included installation, training, and one year of support for the system. Two bids were received. JAVS of Louisville, Kentucky provided a quote of $85,987.92. TRC Solutions of Missoula, Montana provided a quote of $58,318.97. RECOMMENDATION: Award the bid to for the Municipal Court Audio Video Upgrade to TRC Solutions in the amount of $58,318.97. FISCAL EFFECTS: The Kalispell Municipal Court will use court technology fees and funds remaining from the Bureau of Justice Grant for the Public Safety Building IT Upgrades to pay for the improvements. Erika Billiet IT Director Charles arball Interim City Manager