02. Bid Award - Municipal Courtroom Audio/Video SystemCity of Kalispell
Information Technology Department
Post Office Box 1997 - Kalispell, Montana 59903-1997
Telephone (406) 758-7751
Fax - (406) 758-7758
TO: Mayor Fisher and City Council Members
FROM: Erika Billiet, IT Director
Charles A. Harball, Interim City Manager
DATE: April 26, 2012
SUBJECT: Award Bid — Municipal Court Audio Video Upgrade
BACKGROUND: The City of Kalispell advertised for Municipal Court A/V upgrades. The
Invitation to Bid called for upgrades to the Municipal Court audio video system to include new
technology for the courtroom. An upgrade to the video conferencing system the Judge uses to
see defendants at the County Detention Center and an electronic sign to display hearing
schedules are included, along with a shared drawing tablet for the attorneys and one for the
witness. The bid responses included installation, training, and one year of support for the
system.
Two bids were received. JAVS of Louisville, Kentucky provided a quote of $85,987.92. TRC
Solutions of Missoula, Montana provided a quote of $58,318.97.
RECOMMENDATION: Award the bid to for the Municipal Court Audio Video Upgrade to
TRC Solutions in the amount of $58,318.97.
FISCAL EFFECTS: The Kalispell Municipal Court will use court technology fees and funds
remaining from the Bureau of Justice Grant for the Public Safety Building IT Upgrades to pay
for the improvements.
Erika Billiet
IT Director
Charles arball
Interim City Manager