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1. Volunteers in Police ServiceKALISPELL POLICE DEPARTMENT 311 2 1 s-r AVE"' EAST O Boy. 1997 — KALISPELL. M TA 59903 r.-MAIL - K@)ALSPELL REPORT: Honorable Mayor and City Council OM; Frank Gamer, Chief of Police SUBJECT. volunteers 'in Police Service VIPS) MEETTNGDATE: September 12, Zoo (workshop) ti ifl9 Tbroilgh Partneishibs a BACKGROUND: As pan of its community policing strategy and in cooperation with the Police Advisory Council, the Kalispell Police Department has developed a "Volunteers in Pollee Service" rogirarn VIPS). The intent of the program is to involve community volunteers in activities that are essential to the police mission and that allow pollee officers more time to attend to duties in the field. The four key areas identified by the department for volunteer participation are data entry, traffic surveys, vehicle shuttles and pollee reserves. Through the course of developing the program our volunteer Coordinator has developed a packet that includes the mission goals, policy, volunteer manual, application and related non -disclosure and volunteer agreements. Following recruitment and selection the department Will provide training to volunteers in their respective venues. RECOMMENDATIONS: The council should pass a resolution adopting the Kalispell Police Department's volunteers in Pollee Service Programs.. FISCAL EFTECTS - As described. ALTERN .IWS: As recommended by council. Rectfa1y submitted, Fr nk Gamer Chief of Police es Petrick City Manager RYNK C3ARNER, CHE OF POLICE ROKRAUSS,AssnFANT FIEF OF POLICE PoliceKalispell Volunteers in Police Serinces Program KPD VIPS program is an extension of the KPD community policing philosophy. It is created to form a working partnership between citizens and the police in order to enhance communications and assist the KPD in the delivery of services. Volunteers in .police Services (VIPs) Mission Statement o recruit, train and place volunteers throughout the Kalispell Police Department in order to enhance and assist in promoting innovative public safety programs to meet the needs of the community. t, . VIPS Goals 1. Develop and enhance community awareness of community service opportunities in KPD VIPS. 2. Provide the necessary structure for programs to operate efficiently and effectively. . Assign volunteers based upon skills, talents and interests. , Develop a measuring instrument to evaluate the success of KPD YIPS. Recruitment of KPD VIPS I , A primary qualificatlon for participation in the application process shall be an interest in and an ability to assist the agency 'in serving the public. 2. volunteers shall he recruited on a continuous and ongoing basis consistent with KPI policy on equal opportunity nondiscriminatory employment. Applicants must be at least 18 years old and without felony conviction. OOpportunities for volunteers Fork will vary depending -upon the unit the volunteer is assigned, however, the following positions are available: Vehicle Inspection and Maintenance: 'Taking KPD vehicles for regular servicing, inspecting the equipment and reporting deficiencies, inspecting and replenishing inventory carried in. each car. Traffic Enforcement Assistance: Daily set-up of traffic trailer in designated areas of the city putting it to bed at the end of the day, and conducting studies of traffic .patterns as assigned. Administrative Assistance: Helping with filing, data entry, and other such tasks as needed within the department. KPD VIPS Application Process "all, write or stop by KPD to request an information packet. The packet wlJ include: 1. volunteer Application Form 2. volunteer References Questionnaires, 3 copies Upon return to KPD of your application and the volunteer reference questionnaires from your references, a documented background investigation shall be completed on each volunteer applicant and shall include, but not necessarily e limited to the following: . Traffic and criminal record 2. Employment . References Upon completion of that process a face-to-face interview will be conducted with volunteer applicants under consideration, join the artnershj2...-A ) �IN�,'to�da�v., Name of Applicant Person Contacted: 1. 2. 3. PERSONAL REFERENCE VERIFICATION QUESTIONNAIRE Date: Phone #: Are you related to theapplicant.- (this 'Includes being a relative through marriage)? If yes, what is the relationship? How long have you known the applicants- �..In what capacity? (Neighbor, fend, co-worker, etc.) Frequency of contact: How chid you become acquainted with theapplicant? . Do you consider the applicant trustworthy with confidential information? If no, please explain* . Would you say the applicant is dependable? If not, please explain: . To your knowledge, has the applicant ever exhibited extreme nervousness or loss of temper to includedomestic disputes)? - yes, what were the circumstances? . Are you aware of any circumstances which Wight disqualify the applicant for public rvi f yes, please explain . Are you aware of any current substance abuse (alcohol and/or drug use) by the applicant? If yes, pleaseexplain: Have you seen the applicant display bias or prejudice toward any racial, ethnic, or religious groups? o. Please give any additional information you may think helpful to our consideration of this person, - Can you suggest any other person who might know or have information about the applicant? Name: d&: Phone Signature: Date: Volunteers in lice Ser * v Oluntlee"'',r' Manual w 0 0 p 0 Po itcing through. artnerships Table of Contents TableofContents .......... ............................................................................................... i Welcome & History ----''--~''--'~—'''---'—^-----~-----^--ii OrganizationalChart ..................... .................................. ......................................... iii Kalispell Police Department Mission Statement .................................. --1 KPDValues .................................................................................................................. l KJPDGoal .----.--.---..—.-----.----..-----...----.--.l KPDMotto ....... —....... .-----.--------------....... --------1 Volunteers mmPolice Services (VIPS) Mission Skatement--......... --................. 1 VUPSGoals___........ ............ ......... ._...... .............................. ........... --........... l KPDVIPS --........................... ........... ................ ...... .2 Definition of Volunteer ........ ... ......... .... ....................... ........... ................... Recruitment —~--2 sfKPD V8PS.......... ..................................... ..... ...... ........................ —2 KPD VIPS Application Process ............ .......... .......................................................... 2 Selectionand Placement ...... ........... .......... .............. '............. .... ................... ...... 3 Rightsof Volunteers ............. ....... .................... —'...... ................ .................. --'] SafetyRegulations ........ ............. ................. .......... ........ ....................................... .4 DressCode—. ..................... ........ —........ ................ .......... ............. —.................. 4 Property and ~---------------~-----~-----.--5 Gratuities................... ................ ..--............... .................... --''............... —5 TimeSheets ... .... ........................................... ............................................................. 5 Workuns" —'....................................... '....... ................. ....... ........... 5 Useof Vehicles ....... ............................ ........... —........... .......... ................... ~--6 Automobile Liability Insurance —~—......... .................... ............. --... .............. 6 General Liability Insurance .......................................... —.................. ......... _......... 6 FirstAid/CPR ........ .............. .... ................................... ............ ................... --..6 .' ........... ............ ........... ................ .............................. ................... ~ ....... ............ ....... _—....... ........... ............ 7 Employment ........ --........... ........ ......... —....... ...... ........ --'................. ..... 7 ADACompliance ......... ............. —.......... ----............ ............... ....................... 7 Statement of Non -Discrimination...... ......................................................................... Pwlicv,....... ....... --........ .... ---........... ........................ —7 PersonalPro ........ .......................... ............. ----................ --............. 0 Evaluations—................... ................. .......... ....... ........... ................. --........... 8 Welcome & Hisao The Kalispell. Police Department began in 1892 with the appointment of Harry Stanford as the first Chief of Police. After more than 1. oo years, Chief Stanford" s hat still resides in the Chief s office, a proud symbol of the policing heritage of our community. 100 years ago Kalispell struggled with crime problems common in pioneer towns like public drunkenness and general acts of disorder. To combat these problems the city fathers in the newly formed city chose to create a police force as one of their first official acts. In the 2 I't century policing remains one of the core functions of local government. Now instead of a police force based on reacting to crime the Kalispell Police Department uses a more proactive community policing approach designed to solve the core roots of crime and involve citizens in the solutions. The police department has 33 police officers, seven full -tire dispatchers, three support staff and an animal warden. The department is divided into three divisions that includeInvestigations/Special assignment, Dispatch and Patrol. The Investigation/Special Assignment Division includes four detectives, three school resource officers, a drug investigator and an evidence technician. The major case unit, made up of specially trained crime scene investigators, also reports to this division. Dispatch is equipped with the latest technology that includes a sophisticated enhanced 911 network and computer aided dispatching system. The patrol division includes six supervisors, a traffic division and bicycle patrol. The Special Response Team also reports to this division and consists of officers specially trained in high risk warrant service, .hostage rescue, suicide intervention and building clearing. Our motto is "policing through partnerships". Toward that end sorne of our most significant partnerships are with o. mun..It , volunteers. The Police dvisory Cou.nci), a citizen group that works with the department on important policing related community efforts, and the VIPS program. (volunteers in Police Service) volunteers that provide invaluable assistance to officers and support staff are essential to our community .policing philosophy. As the community grows in size and sophistication so rust the police - department. Our mission is "to ensure the highest level of pubic safety while protecting the rights and dignity of those we serve". Our commitment is to continue to grow and improve in an effort that is intended to improve the health, safety and welfare of our community and its citizens. ii Organ-mational Chart .a.__.�. IKALISPELL POUCE DEPAR7M Raw"ct&T , Tv25e1 part r T J�oq--P0IUoE gBrKraasp MPATCH AWAOL�k1 F��S� B CL3-Yif55ii6Cr OL&W0r-aF ��1�g5 T�lmya �[',i#To& €' S.if- HOP J* Rmnek{: A. C# r #-Mz AnqeM XOM a RR,wphc**,- pik?0 ar 3b ers them - QQ,? rr Sasi& P,5r , ;. &4p Robes' I" r� S. Rkk Pader FA7pm a' PgeAVT P1 F{ t7r 7 PF 92 'y iFE xY # i PA c 5 t� T IP"&L &,R MT A re e4 TOAY fft rb r,,R fa os� lbdmzcher 3 1 1 R&eh .4f ka S002 mgm# amm 7BW smear. IXWIW one ofte?� morass rmy I%ff Sear,F e � rnewen -rw , er -eve hboe�r R T &k-T r,-A rp A to Wfimn smffAkani?c-v W &MrOAW Mte fur y Ryan -firma L=a-TU?,M €see nmiis Kalispell Police Department (KPD) Mission Statement Our mission and purpose In the Kalispell Police Department is to ensure the highest level of public safety while protecting the rights and dignity of those we serve. KPD Values We are dedicated to professional excellence through the shared values of honesty, integrity, professional competence,, compassion, positive leadership, and respect for the public, to whom we are ultimately accountable. KPD Goal Our goal is to engage the community through collaborative partnerships which identify the causes of crime and strive to reduce crime and the fear of crime, through the unbiased enforcement of the law. "Policing through Partnerships" Volunteers in Police Services VIPS Mission Statement To recruit, train and glace vol nteers throughout the Kalisp ll Police Department artn ent in order to enhance and assist in promoting innovative public safety .programs to meet the needs of the community. VIPS Goals . Develop and enhance comm.mty awareness of community service opportunities in KPD VPS. 2. Provide the necessary structure for programs to operate efficiently and effectively. . Endeavor to ensure that each volunteer is placed in a meanini4f .l and Productive KPD VIPs position. . Develop a measuring instrument to evaluate the success of KPD V PS. KPD YIPS Coordinator/Procedure The volunteer coordinator is responsible to the Chief of Pollee to administer the following: 1. Recruiting, selecting, and providing training and orientation for qualified volunteers for various positions 2, Maintaining emp oyinent records for each volunteer . Maintaining the volunteer handbook, which outlines expectations, policies and responsib.lities for all volunteers . Maintaining a record of volunteer schedules and work hours . Completing and disseminating as appropriate all necessary paperwork and information . planning periodic recognition events 7. Administering discipline when warranted . Serving as the volunteer' s contact within the KPD VIPS program. . All requests for volunteers shall be routed through the designated chain of command for review and volunteer selection. 10. All requests for volunteer help will be made through the volunteer coordinator Definition of Volunteer A volunteer is someone who performs service to Kalispell Police Department without promise, expectation or receipt of compensation for services rendered. Recruitment of KPD VIPS A primary qualification for participation in the application process shall be an interest in and an ability to assist the agency in serving the public. 2. volunteers shall be recruited on a continuous and ongoing basis consistent with KP policy on equal. opportunity nondiscriminatory employment. Applicants must be at least 18 years old and without felony conviction. KPb VIPS Application Process Call, wTite or stop by KPD to request an information packet. The packet will include: 2. Volunteer Application Form 3. volunteer References Questionnaire 4. Short sw-nmary of KPD VIPS Program Upon return. of the above forms to I p , a documented background investigation shall b completed on each volunteer applicant and shall include, but not necessarily e limited to the following: 2 1. Traffic and criminal record Employment References Upon completion etio of that process a. face -to -.dace interview will be conducted with volunteer applicants under consideration. Selection and Placement When the application process is completed, the Chief of Police will male the appointment of accepted applicants. KPD VIPS are appointed by and serve at the .pleasure of the Chief of Police, who reserves the authority to revoke any appointment at any time at his discretion. 1. Upon selection, applicants shall receive a confirmation letter prior to the start o service. All volunteers shall receive a copy of the volunteer handbook. 3. All volunteers shall be required to sign a volunteer agreement, an insurance information agreement, and a confidentiality non -disclosure statement. . Volunteers shall he placed only in job assignments or programs that are consistent with their knowledge., skills, abilities and the needs of the KID. Ri hts of Volunteers Volunteers are a va able resource to KPD personnel and will be provided: A. Position Description. 1. volunteers shall he provided with a comprehensive written position description detailing their duties . volunteers shall be used only in accordance with. this description. Volunteers shall not work without a written job description or outside the Iimits of job responsibilities specified in the job deserzption. . Position descriptions shall he reviewed periodically to ensure that they accurately reflect the volunteer's dutl s and responsibilities. B. Training 1. volunteers shall he provided with an orientation program to acquaint them with KID, personnel, policies, and procedures that have a direct impact on their wort assignment. Volunteers shall receive position speeic training to ensure they have adequate knowledge and shills to complete task required by the position. Volunteers shall receive periodic ongoing training as deemed appropriate by their supervisor or volunteer coordinator. . Training shall reinforce to volunteers that they may not intentionally represent themselves as, or by omission infer that they are, sworn officers or other full-time members of KPD. They shall always represent themselves as volunteers. . .All volunteers shall comply with the rules of conduct and with all orders and directives, either oral or written, issued by KPD. C. Evaluations 1. After a volunteer has been in a position for one month, the supervisor and coordinator will schedule an evaluation to ensure proper placement and that volunteer needs are being reset ,. Additional evaluations will be scheduled on a regular basis or at the volunteer's request. Concerns regarding duties, schedules, placement need not wait for are evaluation to be addressed. Contact the volunteer coordinator for a conference. Safety.Regulations 1. No volunteer shall. report to work or be on duty when his or her judgement or physical condition has been impaired by alcohol, medication, other substances, illness or jinury. 2. volunteers shall report to their supervisor any changes in status that may affect their ability to fulfill their duties. This includes, but is not limited to: a. .Driver's license b. Medical condition e . Arrests . Criminal investigations e. vehicle insurance coverage f. Change in primary vehicle . volunteers shall not carry a weapon of any kind., concealed or otherwise, even though they may be licensed to do so. Volunteers shall not under any circumstances take any enforcement action. 5. Volunteers shall never eater a hazardous or conflict situation . volunteers shall report any hazardous condition, injury, or damage to volunteers or members of the public to KPD. Dress Code 1. volunteers shall conform. to KPD approved dress appropriate to their duty assignment with consideration for safety and professional appearance. Specifically, appropriate dress means a shirt provided. by KPD worms with your own slacks .--blue, black, or khaki. (No jeans or shorts) 2. 'No volunteer shall wear his or her uniform or identifiable parts of that uniform while off duty. 4 3. Volunteers shall be required to r t m any issued uniform or agency clothing at the termination of service. FMerty and Equipment 1. volunteers shall be issued. an identification card that must be wom at all. tines while on duty. . Any fixed or portable equipment issued by KPD shall be for official and authorized use only. 3. Any property or equipment issued to a volunteer shall remain the property of the agency and shall be returned at the termination of serviee. iti Gratuities are defined as any gift or reduction in normal price, offered or given, whether solicited or not} because of one's position and or association with KP . 1. volunteers shall not adept any gratuity. 2. 'Volunteers who have been offered or suspect they .have been been given a gratuity shall explain to the donor that they may not adept a discount or gift as per KP policy. icy. 3. volunteers who have reeeived such an offer shall report it as a. notation on the Time Log. Time Sheets 1, volunteers shall be required to sign In on the Time Log when they arrive for a scheduled shift and to sign out when their shift is finished. 2. volunteers shall also be required to keep an individual time sheet which documents dates, hours worked, the program assignment, program accomplishments and/or program challenges. 3. volunteers may include any additional comments on the back of the t1me sheet. . Time fogs will be reviewed daily and individual time sheets will be reviewed weekly. Workers' Compensation KPD VIPS are covered by the City 's Workers' Compensation program. Such coverage is only effective during the actual duty hours of each volunteer, volunteers are NOT covered under the City's health insurance program. R Use of Vehicles Volunteers whose duties require travel outside the stricture of KPD will be authorized to drive city vehicles in the performance of those duties. 2, Volunteers may use them- own vehicles for eity business during duty hours and those doing so are encouraged to keep track of mileage as it is tax deductible 3. Any accident. whether in a personal or City vehicle must be reported to the KPI immediately. If personal vehicles are involved, o .t r should also notify their on insurance company. Automobile ails Insurance 1, Before volunteers will. be authorized to drive a motor vehicle onbehalf of the City of. Kalispell, their driving records shall be reviewed and approved by the Chief of Police. 2. once approved, a volunteer asked to drive a. City vehicle as part of his/her volunteer duties will be covered by the City" s automobile liability insurance coverage. Volunteers shall provide proof that their personal vehicle is insured . The City of Kalispell will not assume responsibility for any damage to a volunteer's personal vehicle. General Liability insurance 1, volunteers performing duties w1thin the course and scope of their assigned duties shall be considered as acting as an agent for the City and. shall be covered by the City's general liability insurance. Volunteers acting and/or performing duties outside or contrary to the scope of his/her assigned duties shall not be covered by the City" s general liability insurance. First Aid/CPR 1, Volunteers shall not attempt to perform CPR or first aid. procedures in the event of an accident. 2, Volunteers shall call KPD immediately in the event of an accident. Confidentiali i . With appropriate security clearance, volunteers may have access to confidential information such as criminal histories or investigative files. Unless otherwise directed by a supervisor or the volunteer coordinator, all police infornlati n shall be considered confidential. only that Inforn-ati.on specifically ident'fied and approved by authorized personnel shall be released. Confidential information shall be given only to persons who have a need and a right to know as determined by the supervisor or the volunteer coordinator. 6 2. Each volunteer shall sign a nondisclosure agreement. Subsequent disclosure of any confidential information, verbally, in meting, or by any other means, shall be gtounds for immediate dismissal and possible criminal prosecution.. 3. volunteers shall not address public gatherings, appear on radio or television, prepare any article for publication,, act as correspondents to a newspaper or other periodical, release or divulge any informati.on concerning the activities of KPD or maintain ha they represent KPD in such matters without permission from the Chief of Police. se finsry Procedures/Terminat A volunteer teer may be removed from the KPD VIPS program at the discretion of the Chief of Police. Terniinatlon of volunteers shall not be subject to due process considerations and volunteers shall have no property interests in their continued employment. E!M.p1()yment There is no obligation to place, 'Interview or .hire a volunteer for any paidposition. ADA Co.M. nce 1. Individuals with disabilities wishing to volunteer their time with KIT VIPS shod make requests for accommodation at the time of application to the program. 2. volunteers with disabilities will be accommodated, within reason, after giving appropriate .otifieation to the volunteer coordinator. Statement of Non-r is crimination The City of Kalispell is dedicated to a policy of non-discrimination :M which no individual shall be discriminated against with regard to compensation, terms, conditions or other privileges of employment because of race} ancestry, color, handicap, religion, national origin, sex, age, marital status, creed, physical condition, political ', or public assistance status, except where these criteria are reasonable, bona fide occupational qualifications. Anti -Harassment i� The City of Kalispell policy promotes and affords equal treatment to all persons regardless of race, creed, religion, color, natlona origin, age, gender, marital stags, or disability status or any other basis prohibited by law as discriminatory. 7 The KPD VIPS does not tolerate harassment of volunteers or by volunteers in interactions with City employees, KPD staff, the public, or other volunteers. Harassment is defined as verbal or physical conduct where the purpose or resultant effect offends, degrades, intimidates, or creates a hostile or aversive s tuatio . for another person. When volunteers believe that they have been the target of harassment or have Witnessed an Incident, they should immediately make a. verbal .report to the volunteer coordinator or assigned supervisor, who will provide further direction. Any remarks or actions by department supervisors deerned inappropriate by volunteers are to be reported. to the volunteer coordinator. Volunteers are expected to support this policy and treat all persons with respect. Personal Property Volunteers will be responsible for the safety of their own personal property. Due to the limited space within KP , you will be required to take out any and all personal items you may have brought in with you. KPD or the City of Kalispell is not responsible for any lost stolen, or damaged personal property. Evaluations .. An evaluation of the overall olunt.eer program shall be conducted on a monthly basis for the first six months of the program and thereafter, annually. 2. Regular personnel evaluations shall be conducted with. volunteers to ensure the best use of human resources available, to ensure personnel problems can be identified and dealt with. promptly and fairly, and to ensure optimum job satisfaction on the part of the volunteers. Thank you for volunteering your time with the Kalispell Police Department. Policing through Partnerships 8 VOLUNTEERS IN POLICE SERVICE Table 1 of Contents r PURPOSE .......#yrrtr+#a+sa+sa+ra...4..#...*ritrti#ir#a++ss+rs...#....#...•a...r.i+yr#rtrsa+rs+sr r•rs.rar#+s••s. rs+•a+s+r# I 11. POLICY ..............................sir...#..•.T....r........i+rsi+.s+..+#.........•r................................... I III. DEFINITIONS .......s..#...T.......................#..T..•#..................rsirs.+.+#.........T..............+. 1 IV, PROCEDURES...........►...........#.a..............................:. +.ir'r i..ii r.ra+++sass++�+s+T�ra++a rs►+a+ra++ 1 A. Administration #.T#.T#...i.#...j..ir#ifyi......a+##..............r#iri*#r{:I: iFF+a++FT#It+#+fir#.+lr#rT*+#r+#rT*+}*T#F• B. Recruitment....... ............. ..........i r.ir.irrty++ai rla+r*{jj{ }#}Tl rri*}**nisi rri rti Wrt rrti sYirti rty rry rri+rtir#r+ 2 C. D. Selection and Placement ........... r#rrti r+r:'.:�# �++#.++�...,#*......r.ryi rti rrta rra ra+Y.s.r.r. �a ra ry+.rye+a+++ry�r 2 E. Advisory ............... . Training ...............+#r#............ r+rry#i+•+ra+ss+r#.+#.r*�.�.+.r::��a'x.r...ir#ir..rrtrra rr.+r+#. •y.+#+#..y+Iir#+ry r#y ra+ .rt G. Fitness for Duty...... .......y rsa +i�. s.:�. ii ii:.s. r.f!*rt. r*#......... ►r#4rar a .... H. Dress Cade+.a+..+sa+s..s+.,.#.........rrr.w.i......'.'a:,r'r.w''*':xrt.r.s..T.r,#r...iriirx+Rry r.................................... Confidentiality ...................... + . i + . i + + + . a + # . i + . . i . . . a . + . . . . . . . . . . . . T . . . . T . Jr Property a ::E wpM#4#14#.. i.a. ryr'+f .Yry. Mi F+#++##+i..T... T.. 1.## iriri rrti#rt.#i++i r.+ii +. r.. r.i r. ryi+rtirti 3 K. Di s Y 1 n'atVFYed r' '/Ter minati V :'F';'s.t is*'. r a . r r . i \ i .. rri W t y r rt . + � + + . r a . + # F # . T ! . T I r ! . # . + a . # I T # + T # + # . T # ■ L. Evaluation #s r+y. rs'i ay. s.rT: i'r.+.r+.�'.i�Y�*.+.*F:i.c*nsr.ri''r�'i+.rs.+#.+*...#..........ir#r#i rty+rt.++a+its++a++. +a rs+rs++i+s++a+# VOLUNTEERS IN POLICE SERVICE I. PURPOSE This policy establishes this department's position on the -utility and management of its volunteer program and provides guidance on its management ent and administration. II. POLICY Volunteers can be an important part of any organization aqd ` oven to be a valuable asset to law enforcement agencies. volunteers help to increase .e responsiveness., service delivery, and inrnaton input, and they provide new program: opportunities. 1 addition, volunteers can bring new skills and expertise to the ob and mpt new enthusiasm. . t is the policy of te Kalispell Police Department to use qualified.volunteers for specified tasks and duties that can create Mctnc ies for'. the department a n"d improve services to the community. Volunteers are intendedA. :supplement and support, rather than supplant, sworn officers and civilian personnel. Ill, DEFINITIONS Volunteer: Someone w4 ' 00rms service �tbe department without promise, expectation, or r.e.ceipt o Mpensation for. services rendered. This may include unpaid cbaplai ; -unp:aid reserve officers, i ;�s, persons providing adn .� stra Ive support, and youth v .'Jn�.:a-,Law nfo ' ment Explorer Post, among others. IV. ..PROCEDURES A, Adiiiiinistration 1. The ...:'volunteer c6ordinator, or his or her designee, shall e responsible for the following: a. Reci*Ong, selecting, and t.rai.n'ng qualified volunteers for various posits b, Maintaining employment records for each volunteer c. Maintaining the volunteer handbook, which outlines expectations, policies, and responsibilities for all volunteers d. Maintaining a record o volunteer schedules and work hours e. Completion and dissemination as appropriate of all necessary paperwork and information ftlann.n periodic recognition events g. Administering discipline when warranted 2 20 5 . All requests for volunteers shall be routed through the designated chain of command for review and volunteer selection. B. Recruitment Volunteers shall be recruited on a continuous and ongoing basis consistent with this department"s policy on equal opportunity nondiscriminatory employment. primary qualification for participation in the application process shall be an interest in and ability to assist the agency in serving the public. C. Screening 1. All prospective volunteers shall complete the voluntee r application form. . The volunteer coordinator, or designee, shall conduct a face-to-face interview with an applicant under consideration. . A documented background investigation shall be c m Aeted on each volunteer applicant and shall include but not nece. -s f Y-- be limited 6::1hfollowing: a. Traffic and criminal record h. Employment . References D. Selection and Placement 1. Upon their selection, a i .:.:g� .11 receive a confirmation letter PrIor to the start of service. I All volunteers shall receive a copy o -th n ear handbook. , l vol nteer ,:sh fl e require ' .: sign volunteer agreement. . vo t nteer ::.�. ll:' 't :.: .ced only in' 'j ob assignments or programs that are consist : :..With the knO vled e, ski'lls, abilities, and the needs of the agency. E. Advisory Board ...:. % . oli e....Wl clesi� t three individuals from the department to serve on ' �dv Y. Board. ;... The Vol u.nte :Coordi :iAb. ''will utilize the advisory board when n al i..9 ::::recommended an es ..to the program including the VIP Policy, the VI Manual or duty assi nments. F. T raining.'..:::.. Volunteer.::-sball be provided witwitb an orientation program to acquaint them nth the department. personnel- po.ices, and procedures that have a direct impact on their work assignment. 2. Volunteers shall receive position -specific training to ensure they have adequate knowledge and skills to con plete tasks required by the position. 3, Volunteers shall .receive periodic ongoing training as deemed. appropriate by their supervisor or volunteer coordinator. Training shall reinforce to volunteers that they may not intentionally represent themselves as, or by omisslon infer that they are, sworn officers or other full- time members of the department. They shall always represent themselves as volunteers, /22oo5 . All volunteers shall comely with the rules of conduct and w.th all orders and directives, either oral. or wTitten; issued by the department. G. Fitness for Duty 1. No volunteer shall report to work or be on duty when his or her judgment or physical condition has been impaired by alcohol, medication, other substances 11.1ness, or injury. 2. Volunteers shall report to their supervisor any changes in status that may affect their ability to fulfill their duties. This includes, but is not limited to; the following: . Driver's license h. Medical condition e . ,arrests d. Criminal investigations H. Dress Cody . volunteers shall conform to departapproved...dress consist n&'W'' ith their duty assignment. 2, Uniforms authorized for volunteers shall rc.adf y distinguishable from those worn by sworn officers. 3. No volunteer shall wear hi - . . niforrn or identifiable parts of that uniform while off duty, 4 . Volunteers shall e required t : ret r .•:.�.'::.: ed �iforn� r agency lot *ing at the termination .of service. I. C.4onfidenti 1. with a pr .te se rity cleara .ee,v' ' It nteers may have access to confidential .h-. . .inai histories or investigative files. rw.s acted �rvisor or dcpa.�rrrta policy, all police inform4 .':Shall bo'c'O .sidered confidential. only that information specifically idOntified :::approved by authorized personnel shall he released.. a..:,Confidential i f rmati 'shall he given only to persons who have a need and O to know a .:.:determined by departmental policy and supervisory personnel. : 2. achter. hail sign a nondisclosure agreement. Subsequent disclosure of any co ndentiai information, verbally, in writing, or by any other means, shah be gfounds for immediate dismissal and possible criminal prosecution. Volunteers shall not address public gatherings, appear on radio or television, prepare any article for publication, act as correspondents to a newspaper or other periodical, release or divulge any in.forrnat .on concerning the actwities of the agency* or maintain that they represent the agency in such natters without permission from the proper agency personnel. J. Property and Equipment 1. 'volunteers shad.l be issued an identification card that must be worn at all. tines while on duty. 822oo 2. Any fixed and portable equipment issued by the agency shall be for official and authorized use only. . .any property or equipment issued. to a volunteer shall .remain the property of the agency and shall be returned at the tern ina ion of service. K. Disciplinary Procedures/Termination .. A volunteer may be removed from the volunteer program at the discretion o the Chief of police. Termination of volunteers shall not be subject to due process considerations and volunteers shall have no property interests in their continued employment. L. Evaluation : . An evaluation of the overall volunteer program.:. hal' --:. conducted on an annual basis. 2. Regular personnel evaluations shall be Conducted with v 4i rs to ensure the best use of human resources available, to ensure personnel.:: ob en- s can. be identified and dealt with prom tf�� And fairly :,:..and to ensure Mum job satisfaction on the part of volunteers. 2 2 o5 Confidentiality Nondisclosure Agreement I understand and agree that all information I o taln through my contact with . and access to the Kalispell Police Department is confidential and will be held as such by nee. 2, 1 understand and agree that when my volunteer affiliation with the Kalispell Police Department ent terminates, I am still bound by the above statement of confidentiality. 3. I understand and agree that I am not personally authorized to .release any information unless specifically?- directed to do so by my supervisor or the volunteer coordinator. . I understand and agree that disclosure of any confidential information, verbally, .in writing, or by any other .means, shall he grounds for immediate dismissal and/or ossille criminal prosecution. . I understand and agree that I will not address public gatherings, appear on radio or television, prepare any article for publication, act as correspondent to any newspaper or other periodical, release or divulge any information concerning the activities of the Kalispell Police Department or maintain that I represent Kalispell Police Department in anv such matters Without the express permission of the Chief of Police. I agree to wear a name tag provided at all times while working within the Kalispell Police Department. . I understand I am not authorized to obtain information through CJTN or NCIC. Volunteer Signature and date Signed Witness signature and Date KALISPELL POLICE DEPARTMENT Policing through Partnerships Volunteer Agreement This agreement is a demonstration of the respect with which we hold our volunteers. The intent of this agreement is to assure you of our commitment to coo our very best to make your volunteer experience with K D rewarding and productive for you, and the citizens of Kalispell. A. Kalispell Police Department The Kalispell Police Department agrees to accept the services o beginning with such agreement grants the follmngrights to each volunteer: and . To be treated as a valuable partner With the career staff. . To be heard on any constructive comments regarding ways in which we might better accomplish our respective tasks. 3. To be, as nearly as possible, offered placement in areas of their expressed interests, skills and. capabilities. . To be supported 1"Vith timely and adequate information, training and assistance that N-Nill facilitate each ith meeting the responsibilities of their assigned duties. . To be provided timely and constructive evaluations aln.g with assistance from their assigned suesor. . To be kept informed of program activities and calendar changes. . To be treated with respect, appreciation, recognition, and cons ideration. B. Volunteer s a volunteer I accept service to the Kalispell Police Department and as such I agree to: i. A commitment of one year of service to serve a minimum of four hours per weed.. . Perform nay duties courteously, in good spirit and to the best of nay ability. . Seek guidance when in doubt about any assignments. . Be prompt and reliable in my attendance and stay the entire length of my assigned shift, unless officially relieved. . Refrain from using my volunteer position to attempt to influence anyone in any manner. . Contact the volunteer supervisor if I am unable to work as scheduled. 7. Log in and receive name tag, and log out and return name tag for each sift. Dress appropriately for work (shirt provided y KPD with blue, black, or khaki pants -no jeans). . attend continuing training; classes that are necessary for my assignments. .o. Strive to maintain a smooth working relationship i8ith all I come in contact With. 1. Maintain the confidentiality and security of KPD at all times and that I am still bound Ater my auto. terminates. 12. Adhere to safe workplace practices, employment policies and procedures. 13. Inform my supervisor of any events or situations that are out of the ordinary. 14. Be aware that my Volunteer status may e terminated t any time for failing to follow the rules, procedures and terms.s of this agreement. 1. Understand that I am not serving as a sworn police ofcer and do not have the authority to make an arrest and. further that while acting as a volunteer, I may not carry a weapon, concealed or otherwise, eves. though I may be licensed to do so. hereby acknowledge that I have read and fully understand he terms and conditions of this Volunteer Agreement and that I agree to comply with it. I further acknowledge that I have had the opportunity o get any and aH o my questions regarding this agreement answered to my satisfaction. Volunteer"s Signature Date Volunteer SuperVisor's Signature Date KALISPELL POLICE DEPARTMENT Policing through Partnerships Insurance Information The Kalispell Police Department appreciates your willingness to contribute your time to our community. We w111 male every effort to make this experience rewarding to you. As we begin this adventure together. it is important that you understand the extent to which your volunteer activities are covered by Kahspell's insurance. Medical Insurance: ce: As a volunteer you are covered by the City's Workers' Compensation program. Such coverage is only effective during the time you are signed In with the department as a volunteer. You will be covered under the Ci y"s health insurance pro rar , General Liabili Insurance: As a volunteer for the Kalispell Police Department performing duties within the course and scope at is expected you; you are considered to e acting f w 1 .. . an agent for the City of Kalispell and will, therefore, be covered by the City's general liability insurance. Howeverif you act and/or perform duties outside or contrary to the scope of your assigned duties, you will not be covered by the City's liability insurance. Automobile Lia Insurance* Before you will be authorized to drive a motor vehicle on behalf of the City of Kalispell, your drlving record must be reviewed and approved by the Chief of Police. {Thereafter, should you be asked to drive a. City vehicle as part of your volunteer duties, you will be covered by the CIty's automobile liability insurance coverage. Proofthat your own vehicle is insured will be required if you use it for your assigned duties. The City will not assume responsibility for any damage to your personal vehicle. Rel2orting Re m ,n : Any hazardous condition, injury or damage to you or members bers of the public should be reported as soon as reasonably possible to the volunteer supervisor. Personal Pry e # You will be responsible for the safety of your own personal property. The City is not responsible for any lost, stolen or damaged personal property. have read the insurance 'information above:. I understand and agree to its contents. Signature Date Volunteers under age 18 must have approval from parent or guardian along with acknowledgement they have read this form. Parent/Guardian Signature Date