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12-22-86 Public Works Comm MinutesDecember 22, 1986 PUBLIC WORKS COMMITTEE 4:00 P.M. Chairman Ruiz and Councilmen Schindler and Hafferman in attendance. Mayor Kennedy, DPW Hammer, Surveyor Zavodny, Construction Inspector Van Dyke, Clerk Halver, Rick Hull, Francis Schumacher and Roger Hopkins of the Daily Inter Lake also present. GARBAGE ADJUSTMENTS - Francis Schumacher was present and stated he has been assessed $96/year because of his upholstery business in the shop to the rear of the house. This is no longer being used and he requested that the assess- ment be changed to $48/year. C. Ruiz stated that he knew the business had not been in operation for the last year and the Committee agreed to refund the extra $48 for 1986 only. The question was raised that if there was still a business would he be charged for two units, and the answer was affirmative. Rick Hull explained that he had come in a year ago (November 1985) and had sent letters in February and in October 1986. He bought the house in question in 1977 and rented out a shack on the property for two years. It is now half torn down. He also said that he had notified the City Water Department when the water service was no longer in use, and records show this. He asked that the assessment be changed to one residence and that the extra taxes be refunded for 5 years back from the date he first notified the City (November 19&5)-r- The Committee agreed to refund $48/year for 1980 - 1986 and to correct the tax files. Russ Novak had written a letter which C. Ruiz presented to the Committee. He had been charged $72/year since 1981 and claimed he had only two cans, not the three he was charged for. The containers were counted in 1981. After discussion the Committee felt that this request should be held for completion of the policy on refunds. Clerk Halver asked if the City was going to change all residences back to $48/year or wait until the owners complain about any assessments that are more than that. It was moved, seconded and passed that the Clerk and DPW Hammer draw up a refund policy which would include an appeal to the Committee. This will be presented to the Committee for approval when complete. Tom O'Neil - This request for refund has been waiting for a response for over a year. The Committee felt that it was justifiable and it will be paid. SNOW REMOVAL PROGRAM - DPW Hammer told the Committee that a program has been drawn up and gave a short history of the problems in getting this done. C. Nystul had requested it in the past, C. Palmer didn't feel it was needed. The cost of signs for snow routes had been researched but the $15,000 - $16,000 to erect them was too much. DPW Hammer took all the available information, double checked with all parties involved and came up with a program. No signs are required. Priorities 1 - 3 can be accomplished within 12 hours after a snow storm under reasonable conditions. He explained that this program has been tested and worked well. The Parks Department is working staggered hours with the Street Department to avoid overtime. The Mayor stated that he is working • with the Boy Scouts on a public service project to take cards with the snow removal schedules around to every residence in Kalispell. The Snow Removal Program (attached) will be given to each Councilman to review before being presented to the media. PUBLIC WORKS COMMITTEE • December 22, 1986 Page 2 SUNNY VIEW LANE - Surveyor Zavodny explained that Kalispell Regional Hospital came to the City with a request that Sunny View be widened. There was a meeting held with staff and the Mayor where this was thoroughly discussed. The bottom line question is whether the City will participate in this project or whether it will be totally up to the hospital. He asked that the Committee keep in mind a possible 150 unit senior citizen complex behind Brendan House that would generate approximately 75 vehicles, and the growth of the Lutheran Home. He stated his greated concern was for traffic control at the intersection with Highway 93, and for traffic in the area around the hospital. DPW Hammer pointed out that Sunny View is always going to be two lane - never wider than that - so it is a question of improving rather than widening. The Public Works Staff recommendation is that it would be nice to help out with improvement if the City and the hospital can agree (perhaps with the City providing the labor and the hospital providing all materials and engineering), but definitly not for widening. C. Hafferman said they had questioned the possiblity of having future businesses in the area share in the costs, as in a developer's extension agreement type situation, but DPW Hammer said there was no way So do that. The I_Iaygx said the hospital had agreed at the meeting to provide both short and long-term plans for the area to help in the planning. The Committee agreed with the Public Works recommendation. • DR. JOHNSON SITE PLAN - C. Ruiz asked if Dr. Johnson had not agreed to rope off one traffic area. It has not been done. Construction Inspector Van Dyke is to check this out and enforce it. It was brought out that Dr. Johnson has only a foundation permit, not a building permit, and all must be in order before a building permit is issued. ajg ST-0118-8 iS John "Ed" Kennedy, Jr. Mayo - CITY OF e& SNOW REMOVAL PROGRAM Drawer 1997 Kalispell, Moeiara 59903-1997 When the City of Kalispell's streets are icy or snow packed due to the unfavorable conditions of winter, the public safety and commerce are adversely affected. Street surfaces are slippery, mobility is limited, accidents are numerous, and everyone becomes, impatient. The accidents that occur are expensive in life, injury, and property damage. Because of this, the objective in an efficient and effective Snow Removal Program is to keep Kalispell's streets passable within the framework of the budget. • Since snow and ice control if often the single largest cost item in the maintenance budget for the Street Department, it is important that the general public be kept informed so they can help assist us in the efficiency of the Snow Removal Program. A good Snow Removal Program depends upon the efficient use of manpower, equipment and material and a logical approach to which streets should be completed first. With this in mind the Public Works Department based the "priority routes" on a combination of traffic volumes and each street's importance to the welfare of the community. The highest priority was given to those streets that must be kept open. These include high volume streets which connect major sections of the community and other routes that are critical to safety, such as streets that provide access to fire stations, hospitals, police stations, and the central business district. The second priority was for major streets that provide access to commercial establishments, school and neighborhoods. The third priority was assigned to low volume residential streets and park roads. An additional category was assigned to hills and problem areas, but these were included in the highest priority for safety reasons. "�arnlioa ��iCif •, ST-0118-86 • Snow Removal Program Finally, special conditions may exist which may change the priorities, such as a major event at the High School,or if it snows on the weekend. All of these factors are taken into consideration during each separate snow storm that hits the Kalispell area. The City of Kalispell cannot afford the necessary manpower and equipment to perform at the highest level on each and every street during every snow storm. Therefore, the Public Works Department has determined the maximum amount of snow that can be tolerated on the different priorities and still not adversely affect public safety and commerce. The effort required to ensure that this maximum amount of snow is not exceeded, is what determines the amount of resources and manpower that the City can expend and still be cost effective. The City of Kalispell normally does not plow until 3 - 4 inches of snow have fallen. However, sanding the streets usually occurs before the accumulation of snow. The sanding operations are normally performed on all major hills and intersections during the initial snow storm and will continue until 3 — 4 inches of snow..: has fallen. Then the decision is made whether to plow the streets or second guess Mother Nature on the storm continuing or the sun coming out to assist the Street Department by melting the snow. Plowing the streets is not a decision that is made easily. • Once the plowing operations begin, the costs and inconvenience to the taxpayers increase drastically. The costs associated with snow plowing are salaries, use of equipment and fuel, and the additional costs of removing the snow which must be piled into the middle of many streets. The inconvenience is the closing of streets to haul away the snow and worse yet, the phone calls and complaints the City receives concerning plowing snow in driveways, plowing snow around parked vehicles, and the tickets that those individuals receive. It is with all of this in mind that the Street Department considers all factorsin determining the need to begin "plowing operations". Finally, it is the objective of the Street Department to have an efficient and effective Snow Removal Program and to keep Kalispell's streets passible and safe with the least amount of inconvenience to the residents, at the minimal cost. ajg CITY OF KALISPELL SNOW PLOWING SCHEDULE Priority Location 1 Hospital: Conway Drive Claremont Street Heritage Way 2 North/South Meridian Road 5th Avenue West 1st Avenue West 1st Avenue East Woodland Avenue 7th Avenue East North East/West • Conrad Drive Center Street East Washington Street 4th Street West Colorado Street West Wyoming Street East Washington Street From - To Highway 93 - Claremont Street Conway Drive - Highway 93 Highway 93 - cul-de-sac Highway 93 - Foys Lake Road llth Street West - West Colorado City Shop - Center Street Highway 93 -Center Street East Center Street - Park Place Highway 2 East - City Limits Woodland Avenue - Woodland Park Drive Meridian Road - Woodland Avenue Highway 93 North - 7th Avenue E.N. Meridian Road - Woodland Avenue 5th Avenue W.N. - Highway 93 North 7th Avenue W.N. - Highway 93 North 7th Avenue E.N. - Highway 93 North 3 Central Business District Center Street - 5th Street West between 2nd Avenue West and 3rd Avenue East inclusive. High School 5th Street West 6th Street West 7th Street West 8th Street West 6th Avenue West 4th Avenue West 6th Avenue - 4th Avenue Meridian Road - Main Street 6th Avenue - Main Street 6th Avenue - 4th Alley 4th Street - 8th Street West 4th Street - 8th Street West Priority 4 Snow Plowing Schedule Page 2 Location East 2nd Street East College Avenue Sylvan Drive West 2nd Street West Airport Road East North Indian Trail Harrison Boulevard Northridge Drive • Sherry Lane Garland Street Hawthorne Avenue Husky Street Kinshella Avenue West Montana Street 1st - 4th Avenues W.N 5 Streets and Avenues East and West sides of town East North and West North Subdivisions Adams Addition Buffalo Head Grandview Heights Hawthorne Avenue Area Highland Park Sunset Addition Windward Way Area From - To 3rd Avenue - Woodland Avenue Conrad Drive - Sylvan Drive College Drive - Woodland Avenue 2nd Avenue - Meridian Road Main Street - City Limits Highway 93N - Harrison Boulevard Indian Trail - Grandview Drive Highway 93 N - Sherry Lane Summit Ridge Drive - Garland Street Sherry Lane - Three Mile Drive Three Mile Drive - Two Mile Drive Meridian Road - Kinshella Avenue Husky Street - Highway 2 5th Avenue West - Main Street West Idaho Street - Railroad - This is an alphabetical list and does not denote the order in which the work will be done.