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03. Resolution 5536 - FEC Roundup For Safety Grant Acceptance & Budget AppropriationCity of Kalispell Post Office Box 1997 - Kalispell, Montana 59903 Telephone: (406) 758-7701 Fax: (406) 758-7758 REPORT TO: Mayor Tammi Fisher and Kalispell City Council FROM: Michael Baker, Director of Parks & Recreation Jane Howington, City Manager SUBJECT: Roundup for Safety Grant - Flathead Electric Cooperative MEETING DATE: December 5, 2011 BACK GROUND: Flathead Electric's Roundup for Safety Board of Directors evaluates applications and awards grants to 501(c)(3) nonprofit organizations to help pay for worthwhile community safety projects. The City of Kalispell Parks and Recreation Department submitted an application to renovate the Woodland Camp Center at Woodland Park. The facility is used by the Recreation Department's Summer Day Camp and the Flathead Youth Hockey Association. The grant award will be used to install new gutters on the outside of the building ($1,440), and rubber flooring in the office and the referee area ($300). On November 10`h notice was received from FEC awarding the city a Roundup for Safety grant in the amount of $1,740.00. RECOMMENDATION: Approve Resolution 5536 accepting the Roundup for Safety grant and authorizing budget appropriation. Respectfully submitted, Michael B er Parks and Recreation Director c ane Howington City Manager TIN 81-0380114 November 10, 2011 Fostering a safe aivirotiment for onr coinniunities City of Kalispell Parks and Rec ATTN: Jennifer Young PO Box 1997 Kalispell, MT 59901 Dear Jennifer, Thanks for your request to RoundUp for Safety. We are pleased to let you know we will fund $1740.00; $300 for the rubber flooring and $1440 for the gutters you are requesting funding for. Just as a clarification, Roundup for Safety has a $10,000 per project guideline and the requests from Flathead County Park and Rec and Flathead Valley Hockey Association were for one project. When this project has been completed please contact Celinda English at 249-1149 for an inspection. As soon as she has OK'd your project send copies of the billing and your certificate of completion on to me for payment. My address and phone number are Leslie Bales 650 Jensen Road Columbia Falls, Mt. 59912 Phone 892-5657 It is our policy to hold designated funds for six months following the month grants are made. This grant will expire 05/31/2012. If the funds have not been used within that time they will revert back to our general fund. After that time it will be necessary for you to reapply. If you have any questions please feel free to contact me. I am enclosing a Certificate of Completion that must be completed by any person representing your organization and returned to me before funds can be released. Once again, thank you for thinking of RoundUp for Safety. Sincerely, c Leslie Bales Secretary/Treasurer Cc: Celinda English Sponsored by Flathead Electric Cooperative 2510 Highway 2 East • Kalispell, Montana 59901 • Phone (406) 751-4483 • Fax (406) 756-6617 I till 11 .Y93 X, IW1 1 1W M11 &&71 ' is i 1 � •,•!►• . ! ! ! !!� � ► lid � ,,. WHEREAS, on August 15, 2011, the City Council adopted Resolution 5513 adopting the annual appropriations of the City of Kalispell for fiscal year 2011-2012; and WHEREAS, on November 10, 2011, the City of Kalispell was informed that it was a recipient of a Roundup for Safety Grant from Flathead Electric Cooperative in the amount of $1,740 to renovate the Woodland Camp Center at Woodland Park; and WHEREAS, said funds now available to the City have not been appropriated and an increase of appropriation authority is needed for the project total of $1,740. AOIT' TAEREFORE, BE IT —RESOLVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL AS SECTION I. That the City Council hereby accepts the FEC Roundup for Safety Grant in the amount of up to $1,740. SECTION II. That the City Council hereby appropriates up to the sum of $1,740 and directs the Finance Director to allocate said amount. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 5TH DAY OF DECEMBER, 2011. Tammi Fisher Mayor ATTEST: Theresa White City Clerk