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11-02-11 TBID MinutesBoard of Directors Meeting Kalispell Tourism Business Improvement District Kalispell Chamber of Commerce November 2, 2011 Minutes Board Members Present: Gib Bissell, Janet Clark, Lisa Brown, Lori Fisher Board Members Absent: Chris Walters, Dan Moderie, Arlinna Wolfe Staff Present: Joe Unterreiner, Diane Medler, Rob Brisendine Guests Present: Rachel Starr - Outlaw Hotel, Alison Keene —Travelodge, Winnie and Grim Storli — Blue & White Motel, Pam Carbonari — Kalispell BID and KDA, Nancy Streibich — Flathead Business and Industry Association Meeting was called to order by Gib Bissell, Chairman of the Board at 3:00 PM. Hear from the public Pam Carbonari introduced the downtown Wooden Coin and Trippons marketing initiatives. Wooden Coins are distributed in the visitor center and offer $5 off a purchase of $25 or more at participating downtown Kalispell businesses. Trippons is an online coupon program promoting local discounts. The KBID members are in the process of signing up and posting a coupon. The program is open to other downtown businesses including the hotels. Anyone interested please notify Pam. Pam also requested that the hotels have the Trippons cards, which contain the QR code to scan with a mobile device to access the coupons, to their guests upon check -in. Several requested to have a supply of coins and Trippons cards to give to guests for the Thanksgiving shopping weekend. Winnie Storli voiced her opinion that the TBID should continue to look at moving to assessing the fee per a percentage vs. the flat $1.25 fee as she feels it is unfair to the small hotels that have rates as low as $40 in the off-season. She also wants to participate in a print ad to run for the Thanksgiving weekend. 2. Board Action a. Approve Minutes from the October 19, 2011 Meeting: Discussion: None Action: Motion was made by Lisa Brown to approve the minutes as written. Motion seconded by Janet Clark. Board approved unanimously. b. TBID financial statements: Discussion - None Action: Motion was made by Janet Clark to approve the financial statements. Motion seconded by Lisa Brown. Board approved unanimously. c. 2012 meeting schedule: Discussion — the board agreed to skip the January meeting in 2012 and to move the July meeting up a week due to the holiday. Action: Motion was made by Lori Fisher to not hold a TBID board meeting in January then resume in February with meetings on the Is'Wednesday of every month except in July when the meeting will be moved to the 2nd Wednesday due to the holiday. Motion seconded by Janet Clark. Board approved unanimously. 3. Board Discussion Failure to Collect and Report updates: payment has not been received from the two properties that have outstanding payments from FY'11 3rd and 4th quarters and FY'12 1 month of Q1. The TBID and the City have sent notifications per the Failure to Report guidelines included in the TBID payment instructions document. Diane will continue to follow up with the City. b. Dragon Boat Festival: Rob discussed the proposal for the Montana Dragon Boat Festival to be held in Kalispell and Flathead Lake on September 8, 2012. He asked for board input on two items: the date and Flathead Lake Lodge as the event site. Date: Rachel Starr approved the date mentioning that the hotel is still ramped up staff -wise at that time which would be helpful. All other board members agreed on the date. Flathead Lake Lodge: Gib would prefer the Somers area as far as location and closeness to Kalispell but agrees that the Lodge is a better setting and more ideal for long term success. Rachel agreed that it would give a great first impression. All other board members agreed. Rob updated the board on the launch of the event: the logo is being finalized and the website built. During December the event will be promoted to Dragon Boat Clubs so they can begin to get it on their 2012 festival schedules. The release to the public will begin in January. c. NJHFR — Rob and Diane hosted Art Cochrane for a site visit to assess Kalispell's ability to host the National Jr. High Finals Rodeo in 2014-2015. Art had extensive tours of our two event facilities, the Fairgrounds and Majestic Valley Arena, and met with several elected and appointed officials in Kalispell. Although the NHSRA was very interested in finding a location in a border state to Canada and he was impressed with the town of Kalispell our facilities are not adequate to host this event. Art will provide a written report of his assessment. The board discussed that conversations need to continue with the City and County on what can be done to upgrade the Fairgrounds. Joe suggested we educate ourselves on facilities districts. Rachel discussed Butte's tournaments/events group that has been successful in attracting large events. Meeting was adjourned by Gib Bissell at 5:00 PM. Respectfully Submitted: Diane Medler For Further Information, Please Contact Gib Bissell, Board Chairman, gib@aeroinn.com or 406-755-3798 Diane Medler, CVB Director, dianem@kalispellchamber.com or 406-758-2808 2011 Board Meeting Schedule - Kalispell Chamber Conference Room at 3:00 Pm jaRUaFy 9 ` 4 Marcn_h P APFiI 6 May 4 J I PAY-& August 3 SepteRqbeT ^^�� IQ NeveRAherz December 7 2012 Board Meeting Schedule - Kalispell Chamber Conference Room at 3:00 Pm No January Meeting February 1 March 7 April 4 May 2 June 6 July 11 August 8 September 5 October 3 November 7 December 5