01-26-11 Conrad Mansion MinutesA REGULAR MEETING OF THE CONRAD MANSION BOARD OF DIRECTORS
WAS HELD AT 8:00 A.M., WEDNESDAY, JANUARY 26, 2010, AT VANESSA
CERAVOLO'S LAW OFFICE IN KALISPELL, MONTANA. PRESIDENT MARK
NORLEY PRESIDED. EXECUTIVE DIRECTOR MIKE KOFFORD AND BOARD
MEMBERS VANESSA CERAVOLO, RITA FITZSIMMONS, GARY HAVENS,
AND THERESA WHITE WERE PRESENT. BOARD MEMBERS SUE
CORRIGAN, GINI OGLE, EVERIT SLITER, AND COLLEEN UNTERREINER
WERE ABSENT.
1. CALL TO ORDER
President Norley called the meeting to order.
2. APPROVAL OF MINUTES — November 10, 2010
Havens moved approval of the minutes. The motion was seconded.
The motion carried unanimously upon vote.
3. STAFF REPORTS AND REQUESTS
A. Finance
Kofford reviewed the profit and loss report, stating he was surprised that the Tea
and Tours sold out and yet there was more empty space for the Christmas tours. He
said he suspects the change in how the mansion is being used is due to the economic
shift and he will be reviewing events and how they are advertised. Kofford
touched on some problem areas including the gift shop and an increase in the state
fund insurance of $1,800. He said overall, total income is down about $3,500.
B. Proposed Budget
Kofford presented the proposed budget for 2011 and asked that it be reviewed prior
to the board retreat.
Fitzsimmons and Havens suggested that memberships, and how they are
categorized, also be reviewed at the retreat.
C. Grants
Kofford said there is $7,000 remaining in contingency which will be used to fix the
gutters as soon as the ice melts.
D. Committees
Kofford said as noted many times there are too many committees, it is difficult to
fill the committees, and they rarely meet. He said this will be discussed further at
the retreat, but he wanted to let the board know that he would like to obtain a
pro -active events coordinator to get more volunteers to help with events.
Conrad Mansion Minutes
January 26, 2011
On a separate note, Norley read a letter of resignation from Suzy Williams stating
she has accepted a fund-raising position with FVCC. He said with Suzy's
resignation the board now has three openings filled and he asked members to think
of people who would be good candidates.
E. Richard Hardesty
Kofford said Richard and Jan Hardesty have spent many volunteer hours helping
with the written history of the Conrad's and Richard is in the process of writing a
series of publications revolving around the family which could be sold at the
mansion and provided to libraries. He would like to associate the Conrad Mansion
name with his publication, but to do that, he needs the board's permission.
Fitzsimmons remarked that it sounds like a great idea, but the Conrad Mansion
name has to be protected very carefully and specific details have to be discussed
prior to any permission given.
F. Conrad Collection
Kofford noted that CD copies of the furniture and archives appraisals have been
provided to the city and they have been forwarded to Kalispell's insurance
company, MMIA.
G. Other
Fitzsimmons asked that Kofford send a personal letter from the board thanking Mrs.
Woldson for her $10,000 donation.
Fitzsimmons suggested that postcards featuring the Conrad Mansion be placed in
area hotels for visitors to keep or send.
Havens moved approval of the staff reports. The motion was seconded.
The motion carried unanimously upon vote.
4. OLD BUSINESS
None.
5. NEW BUSINESS
None.
6. RETREAT DATE
TBD
7. ADJOURN
The meeting was djourned at 9:20 a.m.
Theresa White
Secretary
Conrad Mansion Minutes
January 26, 2011