04-07-11 Conrad Mansion MinutesA REGULAR MEETING OF THE CONRAD MANSION BOARD OF DIRECTORS
WAS HELD AT 3:00 P.M., THURSDAY, APRIL 7, 20119 AT KALISPELL CITY
HALL CONFERENCE ROOM IN KALISPELL, MONTANA. PRESIDENT MARK
NORLEY PRESIDED. EXECUTIVE DIRECTOR MIKE KOFFORD AND BOARD
MEMBERS VANESSA CERAVOLO, RITA FITZSIMMONS, GINI OGLE, AND
THERESA WHITE WERE PRESENT (SUE CORRIGAN AND COLLEEN
UNTERREINER ARRIVED AT 4:15 P.M.). GARY HAVENS AND EVERIT
SLITER WERE ABSENT.
1. CALL TO ORDER
President Norley called the meeting to order.
2. APPROVAL OF MINUTES — March 24, 2011
Ogle moved approval of the minutes. The motion was seconded.
The motion carried unanimously upon vote.
3. FINANCE/STAFF REPORTS AND REQUESTS
A. New Board Members
Norley said he solicited and received letters of interest from Beth Collier, Teri
Iwersen, and Patsi Morton for the board as Members at Large.
There was discussion concerning the number of openings. It was determined the
board has three Members at Large and Gini Ogle already holds one of the seats.
Norley stated if only two can be added he would recommend Collier and Iwersen.
Fitzsimmons moved Collier and Iwersen be appointed to the board as
Members at Large. The motion was seconded.
The motion carried unanimously upon vote.
Norley stated he will inform Collier and Iwersen they were appointed and invite
them to the next meeting.
B. 2011 Budget
Kofford reviewed the proposed budget and several attachments such as the goals
and timeline for the upcoming year.
Conrad Mansion Minutes
April 7, 2011
Unterreiner moved the budget be approved as presented with the
understanding some categories may be consolidated. The motion was seconded.
Fitzsimmons reported brochures need to be ordered, adding the best deal is to order
20,000.
White moved to amend the budget to add $3,000 for the printing of 20,000
brochures. The motion was seconded.
The motion as amended carried unanimously upon vote.
C. Mansion Wish List
Kofford mentioned a wish list will be added to the website and at the top of the list
is a new cash register for the gift shop.
D. Grants and Construction
Kofford reported there is approximately $7,000 left in grant monies which will be
used to alleviate the icicle problem with the gutters.
E. Mansion Goals — Action Plan
Kofford noted he is going to contact the University of Montana about removing the
items they have loaned to the mansion to make more storage room. If they do not
want any of the items returned, he will ask them to sign a written release.
F. New Committees and Assignments
Kofford stated the number of committees has been cut to three: Education,
Endowment Foundation Policy, and Collection, He said the Collection Committee
is the getting the most focus right now because as the basement items are being
sorted Deaccession of any duplicate objects requires board approval.
Kofford also said it appears the Conrad's gun collection has been robbed for parts,
but they could be restored if they can be retrieved from State museum.
G. Events Update
Kofford outlined the Death by Chocolate fundraiser and asked for volunteers.
H. Mission Statement and Policy
Kofford asked the board to review the Mission Statement and Policy for any
possible updates.
Conrad Mansion Minutes
April 7, 2011
I. Meeting Time
Following discussion, board members agreed that meetings should begin at 3:30
p.m. rather than 8:00 a.m.
4. OLD BUSINESS
Kofford reported on the following:
Sylvie is now working at TeleTech and Cindy has been placed in charge of
the gift shop.
- Richard Hardesty is continuing to work on the booklets about the Conrad
family and has agreed to a peer review prior to printing. He said we could
also sell them in the gift shop.
Ceravolo reported she met a patent attorney who is helping her with the assignments for
copyright for the two Charlie Russell statues Itchy Antlers and Rabbit Stew.
5. NEW BUSINESS
Kofford said he attending a Whitefish Community Foundation workshop on April 14 if
anyone else is interested.
7. ADJOURN
The meeting was adjourned at 5:00 p.m.
Theresa White
Secretary
Approved July 27, 2011
Conrad Mansion Minutes
April 7, 2011