2. Award Bid - 2011 BackhoeREPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Bid Award — Water Fund Backhoe Replacement
MEETING DATE: November 15, 2010
BACKGROUND: The City water fund budget includes funds for the purchase of a backhoe to replace a
1974 backhoe. Bids were received from Triple W Equipment and Western States Equipment and opened
on November 4, 2010. Both bids were in order and met all the requirements of the bid documents.
Western State Equipment was the low bidder at $106,232.00 to supply a Caterpillar 430E backhoe with
Felco Roller Compaction Bucket. The bid result and analysis is attached for reference.
RECOMMENDATION: Award the backhoe bid to Western States Equipment based on their low bid of
$106,232.00.
ACTION REQUESTED: AT MEETING OF NOVEMBER 15TH — MOTION TO AWARD THE
WATER FUND BACKHOE REPLACEMENT BID TO WESTERN STATES EQUIPMENT OF
KALISPELL.
FISCAL EFFECTS: Expenditure of $106,232.00 from the Water Fund.
ALTERNATIVES: As suggested by the City Council.
Respectfully sub tted, ,
J.auuwC. Hansz, P.E.
Director of Public Work / ity Engineer
Attachment: Engineer's bid analysis and recommendation
rJane'Howington
City Manager
November 8, 2010
To: James Plansz, P.E., Director of Public works, City Engineer
From: Susie Turner, P.E., Senior Civil Engineer ��
Re: 2011 Backhoe — Bid Analysis and Recommendation
Bids for the 2011 Backhoe were opened on Thursday, November 4, 2010. Bids were received
from Triple w Equipment and western States Equipment. The bid results axe as follows:
Bid
Bid
Total Bid
Bidder
Make and Model
Schedule I
Schedule 2
Amount
Triple w Equipment
John Deere 410J TMC
$98,000.00
$135500.00
$ 111,500.00
,...Western States Equipment
Caterpillar 430E 1T
$961067.00
$10J 65.00
$ 106, 232.00
The bids from Triple w Equipment and western States Equipment are complete and in order.
The low bidder, western States Equipment, has met all of the specifications and requirements
called for in the Bidding Documents.
Bid Schedule 1 A includes the lump sum bid proposal for the 2011 Backhoe with trade-in of the
1974 Case G80-E Backhoe. Bid Schedule 2 includes the lump sum bid proposal for the Felco
Roller Compaction Bucket. The Felco Roller Compaction Bucket is an attachment which
provides compaction in narrow hazardous trenches and reduces safety hazards created during
excavation projects.
There are sufficient funds in the 2010/2011 FY Public works water Budget for this piece of
equipment. I recommend the bid for the 2011 Backhoe be awarded to western States Equipment
in the amount of $ l K 232.00.