Loading...
07. Change Order - Montana Department of TransportationREPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Change order #1 Kalispell Bypass Utility Relocation Project MEETING DATE: 3 May 2010 BACKGROUND: Earlier this year, City Council. approved a contract for relocation of existing City utilities that are in conflict with construction of the Kalispell Bypass. Along with that approval City Council also authorized an agreement with MDT for reimbursement of 75% of the cost of these relocations. The City has just been informed that another utility conflict between a new MDT storm drain and existing, recently installed, City -owned water and sewer mains serving Old School Station has been identified at US 93 near Triple W Equipment. These utility mains were developer -installed. During their design, the developer and his engineer worked closely with the City and MDT to determine as accurately as possible the proper installation locations to ensure no future conflicts with Bypass construction. In addition, as the MDT design engineers moved ahead with their work the City provided full information regarding the installed facilities so as to ensure the highway design process correctly accounted for the existence of our new facilities. Despite these intense efforts, the City has been informed that two sewage force mains (6" and 12" diameters) and an 1 S' diameter water main must be lowered to permit the installation of a new 24" diameter gravity storm drain. The City is entitled to use State-owned right of way for utilities, but is required by law to move them in cases like this. The State is also required by lave to reimburse 75% of the relocation cost. In order to proceed with this work so as not to delay the Bypass construction and to take best advantage of the on -site presence of our utility relocation contractor Working at two other locations, the attached Change Order # 1 has been prepared. It totals $92,050.00, with $47,700.00 related to water relocations and $44,350.00 related to sewer relocation. These are not -to -exceed costs and may be less when all the work is complete. In addition, the attached MDT Utility work Order has been prepared and approved to amend our existing MDT Construction agreement to allow for the reimbursement by the State of 7 S % of the additional relocation costs. Based on costs to date and an analysis of the previously amended budgets for water and sewer, it appears the additional work can be accomplished within the current budgets with no need for another budget amendment. RECOMMENDATION: Authorize the City Manager to approve Change Order # 1 for Bypass Utility Relocations. ACTION REQUESTED: AT MEETING OF MAY 3RD -W MOTION TO AUTHORIZE CITY MANAGER. APPROVAL OF CHANGE ORDER ##1 FOR KALISPELL BYPASS UTILITY RELOCATIONS. FISCAL EFFECTS: Potential expenditure of $92,050.00 to be split between the water and sewer funds based on actual cost. Reimbursement by MDT of 75% will result in a total net cost for the work to not exceed $23 ,O 12.5 0. ALTERNATIVES: As suggested by the City Council Jane Howington City Manager Attachments: Change Order ## 1 MDT Uti 1 ity work Order and Construction Agreement Amendment Change Order . I The Contract Documents are modified as follows upon execution of this Change Order: Description: L t -- ' CHANGE IN CONTRACT PRICE: Original Contract Price: 3 6a, �4(_7z CHANGE IN CONTRACT TIMES: Original Contract Times: qA orking days Calendar days Substantial completion (days ): _ . Ready for final payment {days ertWM: Lq--,L,7� [Increase] [Decrease] from previously approved Change [increase] [Decrease] from previously approved Change Orders Orders No. to No. No. to No. Substantial completion (days): JA $ Ready for final payment (days): A-j VA Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial completion {days off: 3 72�Ready for final payment (days ): [Increase] ] of this Change Carder: [Increase] [Decrease] of this Change Order: Substantial completion (days or date): $ C Ready for final payment (days or date): r- Contract Price incorporating this Change Order: Contract Times with all approved Change rders: Substantial completion (days $ '719 1, 7 2-- Ready for final payment (days owe): ��--0 RECOMME ED: ACCEPTED: ACCEPTED: By: By By: Engineer (Authorized Signature) owner (Authorized Signature) Contractor (Authorized Signature) Date: Date: Date: Approved by Funding Agency (if applicable): Date: EJCDC No. C--941 (2002 Edition) Page 1 of 2 Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the Associated General Contractors of America and the Construction Specifications Institute. A. GENERAL INFORMATION This document was developed to provide a uniform format for handling contract changes that affect Contract Price or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Times. Changes that affect Contract Price or Contract Times should be promptly covered by a Change order. The practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes. If Milestones have been fisted in the Agreement, any effect of a Change Order thereon should be addressed. For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used. B. COMPLETING THE CHANGE ORDER FORM Engineer normally initiates the form, including a description of the changes involved and attachments based upon documents and proposals submitted by Contractor, or requests from Owner, or both. Once Engineer has completed and signed the form, all copies should be sent to .owner or Contractor for approval, depending on whether the Change Order is a true order to the Contractor 'or the formalization of a negotiated agreement for a previously performed change. After approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed copies after approval by both parties. If a change only applies to price or to times, cross out the part of the tabulation that does not apply. EJCDC No. C-941 (2002 Edition) Page 2 of 2 Prepared by the Engineers` Joint Contract Documents Committee and endorsed by the Associated General Contractors of America and the Construction Specifications Institute. 4/21 /2010 1: 52:48PM LIB LHC, Inc. PO Box 7338 Kalispe0, MT 59904--0338 Contact: .lay McMillan Phone: ( 406 ) 758-6424 Fair: ( 406 ) 758-6430 Quote To: Frank Castle Job Name: City Of Kalispell Phone: (406 ) 758-7720 Date: Fax: (406 ) 75 8-7831 Lower Water Main At W1A,`W & Hwy 93 April 21, 2010 ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMO[3NT 10 MOBILIZATION 1.00 LS 3,550.00 3,550.00 20 TRAFFIC CONTROL 1.00 LS 2,050.00 2,050.00 30 EROSION CONTROL 1.00 LS 600.00 600.00 40 CONNECT TO EXISTING 1.00 LS 2,400.00 2,400.00 50 18" C900 WATER MAIN 1.00 LS 131,850.00 13,850.00 60 18" 45 DEGREE BEND 1.00 LS 7,900.00 7,900.00 70 FLOABLE FILL 1.00 LS 7,250.00 7,250.00 80 REMOVE EXCESS MATERIAL 1.00 LS 21,600.00 2,600.00 90 LANDSCAPE RESTORATION 1.00 LS 900.00 900.00 100 PRESSURE TEST & CHLORINATE 1.00 LS 1,800.00 17800.00 110 EXPLORATORY EXCAVATION L00 LS 1,200.00 I,200.00 120 PROTECT/SHORE EXISTING SIGNAL FOUNDATION 1.00 LS 3,600.00 3100.00 GRAND TOTAL $471700.00 NOTES: Excludes permits. City to provide staking and location. This is a lump sun "Not To Exceed" price. Page 1 of 1 4/27/201012:26:19PM LHC, Inc. PO Sox 7338 Kalispell, MT 59904-0338 Contact: Jay McMillan Phone: ( 406 ) 758-6424 Fax: (406 ) 758-6430 Quote To: Frank Castle .lob Name: City Of Kalispell Phone: (406 ) 758-7720 Date: Fax: (406 ) 758-7831 Lower Force Main At V1W & Hwy 93 April 27, 2010 ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 10 MOBILIZATION 1.00 LS 2,150.00 2,150.00 20 TRAFFIC CONTROL 1.00 LS 2,500.00 2,500.00 30 EROSION CONTROL 1.00 LS 600.00 600.00 40 CONNECT TO EXISTING 1.00 LS 27400.00 2,400.00 50 6" FORCE MAIN 1.00 LS 41:400.00 41-400.00 60 6" 45 DEGREE BEND 1.00 LS 5,400.00 5,400.00 70 12" FORCE MAIN 1.00 LS 6,600.00 6,600.00 80 12" 45 DEGREE BEND 1.00 LS 61 00.00 6,600.00 90 FLO ABLE FILL 1.00 LS 77200.00 7,200.00 100 REMOTE EXCESS MATERIAL 1.00 LS 21600.00 2,600.00 110 LANDSCAPE RESTORATION 1.00 LS 900.00 900.00 120 PRESSURE TEST 1.00 LS 1,800.00 1,800.00 130 EXPLORATORY EXCAVATION 1.00 LS 1,200.00 1,200.00 GRAND TOTAL $44,350.00 NOTES: Excludes permits. City to provide staking and location. This is a lump sum "Not To Exceed" price. Page 1 of 1 STATE OF MONTAi1A DEPARTMENT OF WIGHWAYS DIVISION Order for Additional work ( )Railroad ()Utilities Company C) L 11 W. L J E, � � Date Total This Work Order (State Share) _ $ 1091 3-1450 Work Order No. .11. Project Control No. -?-D3S Project I.D. No. M-T is 6&S—) I.C. Project I.D. No. MT 1S(eS 3 Const. Project Designation LJS2. Soub� Reference is made to that Agreement dated 11-54-6� entered into between the Department of Transportation and the owner. A description of the work and the costs involved are outlined below. Q� 5 Original Agreement Previous Work Orders New Total State 'fade � ll l-iS.t�State %, �S State � /a� l73`� .50State %� State � , ZI Z•53 Utility %�, Utility $ 1ID391 46wity %2-5 Utility $ 2-'-,-.),01Z S'Qltility %2,5 Utility $ Ig3,41D4.tE Justification (attach a detailed description of stations, type of work, etc,, including exhibits and any other information to justify this work order, in detail) Cost Overrun - reason.l� Change in Scope -reason. Outdated Agreement -reason. Other -reason. The facility's owners shall comply with the requirements of cFR TITLE 23 and amendments thereto as issued by the F HWA. Prior Discussion �,.,.� L� VUtility Section APPROVED: Utility Company Utility Agent District Administrator Helena Use of Utility Work orders Date `t' -2,7 -1 C�) 06P,4 -n< pa/3 C, (C- Title LJoRbcd QiAIE��ra/Uate ' Title 3 Date 4-Z.7-10 Date Date () When the scope of work changes approximately 15%. This means if alignment, numbers of facilities (poles, footage of cable) change approximately 5%. (2) If the agreement estimate changes by approximately 5%. (3) To justify a 5% or more overrun at final billing (state share). (4) District approves UWO up to $1 o, 000; Helena approves Uvvo more than $1 o, 000. (A copy of the District -approved Uwo must be submitted to the Utility Section). (5) District or utility company can fill in cost of work order and justification (6) Work order should be approved prior to work proceeding. In emergency cases, the Utility can continue work by the District obtaining verbal approval from the Utility Section in Helena. 4/271201012:26:19PM R3 1 U �t�# � A _IZ6 -am LUC, Inc. PO Box 7338 KahspcH7 MT 59904-0338 Contact: Jay McMiRan Phone: (406) 758-6424 Fax: ( 406 ) 758-6430 Quote To: Frank Castle Job Name: City Of Kalispell Phone: (406 ) 758-7720 Date: Fax: (406 ) 758-7831 Lower Force Main At WWW & Hwy 93 April 27, 2010 ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 10 MOBILIZATION 1.00 LS 27,150.00 2,150.00 20 TRAFFIC CONTROL 1.00 LS 2,500.00 2,500.00 30 EROSION CONTROL 1.00 LS 600.00 600.00 40 CONNECT TO EXISTING 1.00 LS 21-400.00 27400.00 50 6" FORCE MAIN 1..00 LS 4,400.00 41400.00 60 6" 45 DEGREE BEND 1.00 LS 5400.00 5,400.4 70 12" FORCE MAIN 1.00 LS 6,600.00 6,600.00 80 12" 45 DEGREE BEND 1.00 LS 6,600.00 6,600.00 90 FLOWABLE FILL 1.00 LS 7,200.00 7,200.00 100 REMOVE EXCESS MATERIAL 1.00 LS 27600.00 2,600.00 110 LANDSCAPE RESTORATION 1.00 LS 900.00 900.00 120 PRESSURE TEST 1.00 LS 1, 800.00 1,800.00 130 EXPLORATORY EXCAVATION 1.00 LS 1 1,200.00 1 1,200.00 GRAND TOTAL $44,350.00 NOTES: Excludes permits. City to provide staking and location. This is a lump sum "Not To Exceed" price. -T 5 ff.. ral - =0 M AN 11. go, Page 1 of 1 �:r��szix��r 11? 11h010 1:52:48PM LHC, Inc. PO Box 7338 Kalispell, MT 59904.0338 Contact: Jay McMillan Phone: ( 406 ) 758-C424 Fax: (406 ) 758-6430 Quote To: Frank Castle Job Name: City Of Kalispell Phone: (406 } 758--7720 Date. - Fax: (406 758-7831 Lower Water Main At WW'[N & Hwy 93 April 21, 2010 ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 10 MOBILIZATION 1.00 LS 39550.00 3,550.00 20 TRAFFIC CONTROL 1.00 LS 2,050.00 21.4050.00 30 EROSION CONTROL 1.00 LS 600.00 600.00 40 CONNECT TO EXISTING 1.00 LS 2,400.00 211400.00 50 18" C900 WATER MAIN 1.00 LS 1310850.00 137850.00 60 18" 45 DEGREE BEND 1.00 LS 7,900.00 77900.00 70 FLOWABLE FILL 1.00 LS 7,250.00 7,250.00 80 REMOVE EXCESS MATERIAL 1.00 LS 22600-00 2,600.00 90 LANDSCAPE RESTORATION 1.00 LS 900.00 900.00 100 PRESSURE TEST & CHLORINATE 1.00 LS 1,800.00 1,800.00 110 EXPLORATORY EXCAVATION 1.00 LS 11)200.00 1,200.00 120 PROTECT/SHORE EXISTING SIGNAL FOUNDATION 1.00 LS 37600.00 3,600.00 GRAND TOTAL NOTES: Excludes permits. City to provide snaking and location. This is a lump sum "Not To Exceed" price. S= $47,700.00 Page 1 of 1