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2. Postpone Award of Bid - Sidewalk & Curbing ConstructionREPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Postpone Bid Award — 2010 Sidewalk and Curbing Project MEETING DATE: 3 May 2010 BACKGROUND: Each year the City prepares a project for construction of sidewalks and curbing throughout the City. This project provides the contractual baseline for the many individual replacement projects that are completed by the City and residents under the City's 50150 sidewalk replacement program for replacing damaged sidewalks. The 2010 project bids were opened on April 2 1 " and there are two bidders not familiar to the City and the Project Manager. One of these bidders submitted a bid substantially lower than all other bidders. The Project Manager requires additional time to adequately review the qualifications of the bidders to perform under the contract. RECOMMENDATION: Delay award of the 2010 Sidewalk and Curbing Proj ect to the meeting of May 17, 2010. ACTION REQUESTED: AT MEETING OF MAY 3" — MOTION TO DELAY AWARD OF THE 2010 SIDEWALK AND CURBING PROJECT TO MAY 17, 2010. FISCAL EFFECTS: Potential expenditure of 50150 sidewalk and curbing replacement program funds from the Gas Tax Fund totaling $25,000.00 ALTERNATIVES: As suggested by the City Council Director of Public ..r Attachment: Project Manager's recommendation Jane Howington City Manager April 23, 2010 To: James I-lansz, PE, Director of Public Works/City Engineer From: Fred Zavodny, e Re: Postpone Bid Award �- ewalk and curbing Project Bids for the 2010 Sidewalk and Curbing Project were opened on Tuesday, April 20, 2010. A total of four bids were received. Two of the bidders are unfamiliar to me. One of the two unfamiliar bidders has bid the sidewalk work substantially lower than all the other bidders. I will require additional time to adequately review the qualifications of the bidders. I am requesting that the bid award recommendation for the 2010 Sidewalk and Curbing Project be postponed until the May 17, 2010 City Council Meeting.