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REPORT TO: Kalispell Mayor and City Council
FROM: Jeff Clawson, Building Official
Jane Howington, City Manager
SUBJECT Authorize Award of Bid and Signing of Contract to Reroo f a Portion of the
City of Kalispell Public Safety Building
MEETING DATE: August 2, 2010
BACKGROUND: The City of Kalispell received a $90,000 grant from the Department of Energy
for energy conservation improvements specifically directed at the Kalispell Public Safety Building.
Part of the grant included replacing the north half of the roof (over the old water department and
judge's chambers). Included in the roof replacement was a significant improvement in roof
insulation thus improving the energy efficiency of the building.
Because of the limited size of the project we direct mailed the bid proposal to three area roofing
contractors and one Missoula contractor who does considerable amount of work in Kalispell. We also
placed a copy of the bid proposal at the Kalispell Plans Exchange for two weeks. Four bids were
received as listed below. -
CONTRACTOR CONTACT PHONE# BID
Advanced Roofing, Kalispell Tom Moore (406) 752-6728 $111800
Neu -Tech Roofing, Kalispell Steve Gaikowski (406) 752-3242 $149885
Roof Works, Inc., Kalispell Jim Wehr (406) 261-4044 $155060
Summit Roofing, Missoula William Johns (406) 829-9100 $201879
Roof Works, the number 3 bidder, did include in their bid an alternate to add a 1/ inch "Dense Deck"
to bring the city's roof up to a Class A roof standard. our bid proposal had stated that a Class B
standard was adequate. The "Dense Deck" product is a thicker underlayment material which greatly
protects the surface of the rubber roof membrane from punctures from hail events and foot traffic.
Staff contacted the other three bidders and asked them to submit an alternate bid as well to match
Roof Works alternate to include the 1I inch Dense Deck. Summit Roofing of Missoula, which was
the highest bidder, did not respond, the other three contractors did respond. The revised bids were as
follows:
Advanced Roofing, Kalispell $1 2,580
Neu -Tech. Roofing, Kalispell $16105
Roof works, Inc., Kalispell $15,060
Summit Roofing, Missoula $205879 (did not submit an alternate Class A option)
Staff supports the upgrade of the roof to a Class A Standard. It increased the low bid by only $780
and it will greatly increase the performance, useful life and serviceability of the roof. Advanced
Roofing of Kalispell is still the low bidder for this project. It is estimated that this project will take
one week to complete and it is preferable to undertake this project during the warmer months of
summer to ensure a better product.
RECOMMENDATION: Award the contract to Advanced Roofing of Kalispell in the amount of
twelve -thousand -five -hundred -eighty dollars. ($12,5 80.00)
FISCAL EFFECTS: Significant positive impacts by extending the life of the roof and improving
the efficiency of a public building at no immediate direct cost to the city taxpayers.
ALTERNATIVES: T`ERNA,.TIVES: As suggested by the city council.
Respectfully submitted,
Jeff Clawson
Building Official
Report compiled: July 29, 2010
c: Theresa white, Kalispell City Clerk
Jane Howington
City Manager