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4. Award Bid - 2010 Chip Seal Project201 I st Avenue Last, P.D. Box 1997, Kalispell, MT 59903 Pliane (406) 758- 7720 — Fax (406) 758- 7831 ww w. kalispelL cam REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Award Bid-2010 Chip Seal Project MEETING DATE: April 5, 2010 BACKGROUND: Each year the City performs significant street pavement maintenance typically as asphalt overlays or chip sealing of existing roadway surfaces to extend their service life. Pavement maintenance for 2010 will consist of chip sealing a number of streets. A single bid Was received from Pavement Maintenance Solutions of Columbia Falls for the 2010 project. Their bid totaled $143,495.88. The project will involve sections of the streets shown on the attached list and maps from the project manual. The Engineer's estimate for the work was $150,000.00; the Special Street Maintenance and Gas Tax funds contain the budget for this work. The bid was in order and the recommendation is to award the work to Pavement Maintenance Solutions of Columbia Falls. The Project Manager's analysis is attached for additional information. ACTION REQUESTED: AT CITY COUNCIL MEETING OF APRIL 5TH, MOTION TO AWARD OF THE BID FOR THE 2010 CHIP SEAL PROJECT TO PAVEMENT MAINTENANCE SOLUTIONS OF COLUMBIA FALLS. FISCAL EFFECTS: Total expenditure of $143,495.88, from the 2009/2010 Special Street Maintenance Fund and Gas Tax Fund budgets. ALTERNATIVES: As suggested by the City Council RE',00MEGIV, des C. Hansz, P.E. Director of Public Work / C Engineer Attachment: Staff Memo and street list with maps Jane Howington V City Manager 04A . ... .. March 24, 2010 To: Jaynes Hansz, PE, Die for of Public Works/City Engineer From: Fred zavodny, o ec a er Re: 2010 Chip Seal Project — pening, Analysis and Recommendation The bid opening for the 2010 Chip Seal Project was conducted on Tuesday, March 23, 2010. One bid was received from Pavement Maintenance Solutions Inc. from Columbia Falls, Montana. The bid is in order and contained the required Bid Bond. The bid analysis is as follows: CONTRACTOR TOTAL BID PRICE PAVEMENT MAINTENANCE SOLUTIONS INC. $ 1439495.88 The Engineers estimate for the 2010 Chip Seal Project is $ 150,000.00. Sufficient funding has been budgeted and is available in the Gas Tax and Special Street Maintenance Funds to support the project. Pavement Maintenance Solutions Inc. has completed the City Chip Seal Projects since 2006 and has consistently provided a satisfactory product. I recommend the bid for the 2010 Chip Seal Project be awarded to Pavement Maintenance Solutions Inc. from Columbia Falls, Montana in the amount of $ 143, 495.88. po-.j mor-CDW0OChiMMNW N[�*-R0�M00avCn�N00CD � Ci7NChi r-MNW MWf*- 8NN.0N�nC�r- 000) � CDC�wl-MNOV-WONT IFC]Cr3NQrr (DC14v0 F F F w w F w �► w � w F w F F w w w h w r F w ' 'fir-r-rCr3C'DNT"'ttNw r. 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AIRPORT WAY NOTE: GARBAGE IS COLLECTED � o BY EVERGREEN DISPOSAL ON THESE ROADS BETWEEN 7 AM AND 5 PM EVERY THURSDAY, CHIP SEAL OPERATIONS SHALL I 1V V 1 tit', l; V 1V U U l; l EL 15E 1 W t',t',1V LEJsursE on 7 AM AND 5 PM ON THURSDAYS. r___--HAVEN DR I1 �+STAG L TVWN - _ ACRES �]R 1• 1 _ NO NAME ; r RIVER DR CUP LOOP :CUP LOOP FFA DR SUMMIT RIDGE IDR NORTuLAND T- �LLEY pies ILLTOP AVE ALLEy -PARKRIDGE OR N ORT1401nns: x 9.1 1 mm z w ATTACHMENT 2 PARKWAY DRIVE.AND NORTHRIDGE DRlV.lJA------' NOTE: GARBAGE IS COLLECTED BY THE CITY OF KALISPELL ON THESE ROADS BETWEEN 7 AM AND 10 AM EVERY WEDNESDAY. CHIP SEAL OPERATIONS SHALL GRANDVIEWOR NOT BE CONDUCTED BETWEEN 7 AM AND 10 AM ON `�"� -�^ j 1 WEDNESDAYS. "e� �`� 44� �D PNOPM ST al Lu lei EWOOD DR VOOD DR �Ejzlr, IE AlER11), " lAlv WAY Y OR NO NAmE -ATTACHMENT I EAST OREGON STREET AND THIRD AVENUE EN ell NO NAME Ire" It riomItAG ST--,v G OP s �z ST A cAur 1. 'PIP Soo, st r I -P I I rn 2 Im sit rn nj VVYA4n 0 'I AX LENWOOD LN ID LN LROAID ST RAI 0 S-V Gel rn L C01YRAD DR ... ... .... rn 0 TO s S-T l 4f ST fn D -41 ATTACHMENT 4 FIFTH AVENUE EAST AND CONRAD DRIVO lit> DWY *0 ST RMtjtoAD A 001 ST It c fu LIJ Ell 3ft0v VL 10 41V r -A--- ir SS J. *k j4 51 41 ----- ----- ... a.�.H, ,,ATTACHMENT 5 ,L ,vw U E EAST 1 No.15069 INVITATION TC.BlD The City of Kalispell, Montana will receive sealed bids for the 2010 Chip Seal Project. The contract primarily consists of fur- nishing materials, labor and equipment required to chip , seal approximately four miles of City streets. Bidding documents may be ex- amined or obtained from the City of Kalispell Public Works Depart- ment, 201 First Avenue East, Kalispell, Montana 59901. A non-refundable fee of $15.00 will be charged for each set of bid- ding documents obtained. Construction of the 2010 Chip Seal Project shall not begin prior to June 1, 2010 and shall be completed on or before August 15, 201 0. Construction of the 2010 Chip Seal Project shall be performed by a Contractor who is regis- tered with the Montana Depart- ment of Labor and Industry.. The Contractor shalt be properly reg- istered at the time of submitting the Bid. Any bidder wishing further in- formation may obtain the same from the City of Kalispell Public Works Department, 201 First Avenue East, Kalispell, Montana 59901. Phone 405-758-7720. Bids will be received by the City Clerk, 201 First Avenue East, Kalispell, Montana until 2:30 pm on Tuesday, March 23, 2010. All bids will be publicly opened and read aloud at 2:30 prn on Tuesday, March 23, 2010 in the City Hail Conference Room, ­201 First Avenue East, Kalispell, Montana 59901. Proposals shall be. addressed to the City Clerk, P.C. Box 1997, Kalispell, Montana, 59903-1997, and entitled Bid for the 2010 Chip Seal Project r The successful bidder will be assessed the Montana Contrac- tor's withholding tax. All bidders shall, as bid securi- ty, accompany the bid with law- ful money of,the United States,' a cashier's check, certified check, bank money order, or bank draft, drawn and issued by a national bank located in. Montana or by a banking corporation incorporat- ed in Montana or a bid bond, or bonds, executed by a surety cor- poration authorized to do busi- ness In °Montana,. ,in. the; amount of ten ;`por =:ien1 i3�a} :v: total bid price. Anyr_sucl ` bare' iistru- ment shall be payable to the City of Kalispell. If a contract is awarded, the bidder whose bond is accepted and who shall there- after refuse to enter into and ex- ecute the proposed contract, or provide sufficient performance security, as stated in the cove- nant, shall absolutely forfeit such moneys or bank instruments to the City, and become immedi- ately liable on said bid bond in said sum. The money, bank in- strument or bid bond shall be re- turned to the unsuccessful bid- ders. All bids must expressly cove- nant that if the bidder shall be awarded the contract, the bidder shall within fifteen (15) calendar days of the acceptance of said bid by the City Council, .enter in- to a contract and give good and sufficient bond to secure the per- formance of the terms ' and con- ditions of the contract. In the event the successful bidder does not enter into a formal contract within fifteen (15) calendar days or give -sufficient bond to secure performance, the bidder shall pay unto the City the difference between the amount of the bid of said bidder and the amount for which the City legally contracts with another party to perform said work if the latter amount is more than the former. No bid shall be withdrawn after the opening of bids without the consent of the City Council for a period of sixty (60) days after the scheduled time of receiving the bids. The City will accept -the lowest responsible bid, but the Council. _ reserves the right to reject any and all bids or to waive any tech- nicality or informality and accept any bid which may be deemed in the best interest of the City - The successful bidder will be required to abide by Federal and State laws, particularly Section 18-2-401 et, seq., M.C.A. (Mon- tana Prevailing wage Rates) The successful bidder will be required to. furnish an acceptable security for the full amount of the contract for faithful performance thereof and payment of labor, material and subcontractor claims. The successful bidder shall be required to furnish the City of Kalispell evidence of insurance in accordance with the Fifth Edi- tion of the Montana Public Works Standard Specifications. The successful bidder shall name the City of Kalispell as ad- ditional insured on said policy while performing work under City contract. Authorized by order of the City Council of the City of Kalispell, Montana, in a regular meeting held on September 8, 2009. City of Kalispell by Theresa white Theresa white City Clerk March 7, 14, 2010