3. Award Bid - Idaho Street and First Avenue East Waterline Replacement Project201 1" Avenue Past, P.D. Box 1997, Kalispell, MT 59903 Phone (406) 758-7724 — Fax (406) 758-7831
www.kalispelfcom
REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public works
SUBJECT: Award Bid —Water Main Replacement -- Idaho & First Avenue East
MEETING DATE: April 5, 2010
BACKGROUND: Approximately 2 years ago a major north/south waterline connecting the EN area of
Kalispell with the area south of Idaho Street failed at a point beneath US Highway 2 (Idaho Street), at the
First Avenue East intersection. Repairs of the line were not possible without significant disruption to
traffic and businesses, so PWD staff designed a replacement project that utilizes directional drilling and
pulling a new pipe beneath the roadway. This approach will minimize disruptions and speed completion
of the work.
Three bids were received for this project on March 401. The attached bid tabulation details the
bids. Based on the review of bids and bidder qualifications PWD staff recommends award of the contract
to the low bidder, weaver Gravel, Inc of Colombia Fails, MT, based on their low bid of $30,616.87.
ACTION REQUESTED: AT CITY COUNCIL MEETING OF APRIL 5TH1 MOTION TO
AWARD OF THE BID FOR THE IDAHO & FIRST AVENUE EAST WATER MAIN
REPLACEMENT PROJECT TO WEAVER GRAVEL, INC. OF COLUMBIA FALLS,
MT.
FISCAL EFFECTS: Total expenditure of $30,616.87, from the 2009/2010 Water Fund budget. The
current budget includes $3 5,000.00 for this project
ALTERNATIVES: As suggested by the City Council
:Rspec sub ;
f
James . Hansz, P.E.
Director of Public Works
s 1
Attachment: Bid Analysis
C
V
Jane Howington
City Manager
Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406) 758--7720, Fax (406) 758-7831
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March 91, 2010
To: James C. Hansz, P.E., Public Works Director
From: Paul E. Burnham, P.E., Assistant City Engineer
Subject: Idaho Street and First Avenue East Waterline Replacement Project
Bids were received and opened at 2:30 p.m. on March 4, 2010 for the referenced project. The City
received three bids for this project, as noted below.
Weaver Gravel, Inc., Columbia Falls, Montana
Amount Bid: $30,616.87
Sandry Construction, Bigfork, Montana
Amount Bid: $31,715.00
LHC, Inc., Kalispell, Montana
Amount Bid: $33,815.42
Weaver Gravel, Inc. appears to be the lowest responsible bidder, with a bid price of $30,616.87.
Weaver has teamed with Badger Directional Drilling to perform this work. Both contractors have
successfully completed projects for the City of Kalispell.
The water Operations Fund has $35,000 budgeted for this project in the 2009-2010 fiscal year.
I recommend that weaver Gravel, Inc. be awarded the contract for the Idaho Street and First Avenue
East waterline Replacement Project at the next City Council meeting, March 15, 2010.
LEGAL, NoTIcEs
No. 15789
INVITATION TO BID
The City of Kalispell, Montana,
will receive sealed bids for the
Idaho Street and First Avenue
East Waterline Replacement
Project to meet or exceed the
minimum specifications on file in
the office of the City of Kalispell
Public -works Department; City
Hall, 201 First Avenue East, Ka-
lispell, Montana 59901. The
Project primarily consists of re-
placing an existing waterline -that
was abandoned between the
north and south sides of Idaho
Street at First Avenue East.
The Project includes furnishing
and installing approximately 110
feet of 12" high i
pipe density polyethy-
lene P HDPE DIPS DR 11 or
IPS DR 11 j or 10" fused PVC
pipe (DIPS. DR.18), and con-
necting the new waterline to the
existing waterlines on the north
and south side of Idaho Street at
First Avenue East. The HDPE or
fused PVC installation shall be
performed by means of, direc-
tional drilling. Open cuts for the
drilling pits shall only be allowed
outside of the Montana Depart-
ment of Transportation right-of-
way. Project includes furnishing
and installing the directional drill'
ing pits, backfill material, all fit-
tings as shown on the plans,
connections to the existing water
system, pressure testing, chlori-
nation and testing, restoration of
surface improvements, and oth-
er necessary work associated
with the project.
Construction of this project
shall be performed by,a Contrac-
tor registered with the Montana
Department of Labor and Indus-
try (DLI). The Contractor shall be
properly registered at the time of
submitting the bid. Forms for
registration are available from
the D LI, P.D. Box 8011, .1805
Prospect, Helena, Montana
59604-8011. Information is also
available by calling 406-444-
7734.
Bidding documents, plans and
specifications may be examined
or obtained from the City of Ka-
lispell Public Works Department,
201 First Avenue East, Kalispell,
Montana 59901. Plans and
specifications are available after
February 14, 2010.
Any bidder wishing further in-
formation may obtain the same
from the City of Kalispell Public
Works Department, 201 First
Avenue East, Kalispell, Monta-
na, 59901, phone 406-758-7720,
Copies of the Contract Docu-
ments may be obtained at the
office of the City of Kalispell
Public Works Department locat-
ed at 201 First Avenue East, Ka-
lispell, Montana, 59901. A non-
refundable payment of $25.00
will be charged for each set of
Naomi 16414
I.EGA.i; Nor[cEs
documents. Bids will � be received
by the City Clerk, City Hall, 201
First Avenue East, Kalispell,
Montana, 59901 until 2:30 p.m.
on Thursday, March 4, 2010. All
bids will be publicly opened and
read aloud at 2:30 p.m. on
Thursday, March 4, 2010 in -the
City Hall First Floor Conference
Room, ,201 First Avenue East,
Kalispell, Montana, 5990T. _
A. pre -bid meeting will be held
in the City Hall First Floor Con-
ference Room, 201 First Avenue
East, Kalispell, Montana, 59901
at 2:00 p.m. on Thursday, Feb-
ruary 25, 2010. Interested par-
ties- are strongly encouraged.to
attend this pre -bid meeting.
Proposals shall be addressed
to the City Clerk, P.D. Box 1997,
Kalispell, Montana, 59903-1997,
and. entitled Idaho Street and
First Avenue East -Waterline Re-
placement Project. -
The successful bidder is as-
sessed the Montana Contrac-'
toes withholding tax.
All.bidders shall, as bid securi-
ty, accompany the bid with law-
ful money of the United States, a
cashier's check, certified check,
bank money order, or bank draft,
drawn and issued by a national
bank located in Montana or by a
banking corporation incorporat-
ed in Montana or a bid bond, or
bonds, executed by a surety cor
pvration authorized to do busi-
ness in Montana, in the amount
of ten percent (10%) of the
amount bid. Any such bank in-
strument shall be payable to the
City of Kalispell. If, a contract is
awarded, the bidder whose bond
is accepted and who shall there-
after refuse to enter into and ex-
ecute the proposed contract, or
provide sufficient performance
security, as stated in the cove-
nant, shall absolutely forfeit such
moneys or bank instruments to
the City, and become immedi-
ately liable on said bid_ bond in.
said sum. The- money, bank in-
strument or bid bond shall be re-
turned to the unsuccessful bid-
ders.
All bids must expressly cove-
nant, that if the bidder shall be
awarded the contract, the bidder
shall within fifteen (15) days of
the acceptance of said bid by
the City Council, enter into a
contract and -give good and suffi-
cient bond to secure the per-
formanc6 of the terms -and con-
ditions of the contract. In the
event the successful bidder does
not enter into' a forrnai contract
within fifteen (15) days or give
sufficient bond to secure per-
formance, the bidder shall pay
unto the City the difference be-
tween the amount of the bid of
said bidder and the amount for
which the City legally contracts
with another party to perform
-said work if the latter amount is
more than the former.
No -bid shall be withdrawn after
the opening of bids without the
consent of, the City Council for a
period of sixty .(66) days-lafter the
scheduled time of receiving the
bids.
The City will accept the lowest
responsible bid, but the Council
reserves the right to reject any
and all bids or to waive any tech-
nicality or informality and accept
any bid which may be deemed in
the best interest of the City. The
City in consideration of all bids
shall observe Section 18-1-102,
et seq., M.C.A.
The successful bidder`will be
required to abide by Federal and
State laws, particularly Section
18-2-401 et seq., M.C.A. (Mon-
tana Prevailing Wage Rates).
The successful bidder will be
required to furnish an acceptable
security for the full amount of the
contract for faithful performance
thereof and payment of labor,
material and subcontractor
claims.
.The successful bidder shall -be
required .to, furnish to the City
evidence of insurance in accord-
ance with the Fifth Edition of the
Montana Public Works Standard
Specifications and shall for the
purpose of the contract with the
City of Kalispell named as addi-
tional insured on said policy
while performing work under City
contract.
Authorized by order of the City
Council of the City of Kalispell,
Montana, in a regular meeting
held on September 8, 2009.
City of Kalispell
By: Isl Theresa White .
Theresa White
City Clerk
Feb. 14, 21, 201 0