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Public Safety Budget ReviewPersonal Services Maintenance & Operations Capital Outlay Transfer to Grant Funds Debt Service Total ACTUAL ACTUAL BUDGET PROPOSED FY02/03 FY03/04 Y04/05 UIVACI05 $2,256.456 $2,323,225 $2,498,989 $2,744,750 $115,192 ,$t55,053 $179,700 $193,700 $71,039 $67,058 $37,500 $90,500 $37,386 $51,216 $49,814 $59,000 $1,992 $o $2,480,073 $2,597,152 $2,767,995 $3,087,950 PROGRAM DESCRIPTION The Kalispell Police Department's budget reflects 42 full-time and three part-time employees. Those totals include the addition of two full-time police officers. Those officers will be primarily assigned to enforce traffic laws. One traffic officer will work during the week and one traffic officer will work primarily weekends. Additional calls for service have required line officers to spend more time responding to calls which provides less time to work traffic enforcement. The addition of two trafiie officers will allow our traffic coordinator sufficient resources to concentrate on compliance of traffic laws with an eye toward the reduction of traffic accidents and related injuries and property damage. This budget also provides the resources to begin a much needed space expansion for the department, provides for expanded citizen volunteer programs and updates critical equipment. needs. In 2004 the department handled 20,478 calls for service. That included 977 accidents, 307 arrests for driving under the influence, 88 domestic abuse reports, and 340 arrests for minors in possession of alcohol, Officers issued 5,SS4 citations, arrested 1,771 suspects and continued tv build on a number of valuable community partnerships. The Detective Division investigated 444 cases, au ineraase of 28'l over the previous year and was involved in a number oftime consuming high -profile investigations which required a significant investment of resources. POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 Improved coordination of resources in the Patrol Division Updated portable radios, SRT headsets, ammunition and Tasers Increased use of bike patrol Improved victim service and Follow-up in the Detective Division Implemented DVD recording systems ]mproved Sexual & Violent Offender Accountability Facilitated Domestic Violence Compliance Provided job enhancement in Dispatch through expanded duties and responsibilities Obtained training for dispatch trainers Improved internal communications in Dispatch FY06 DEPARTMENT GOALS Patrol Division Goals • Enhance traffic safety/reduce crime index • Replace manpower sooner (to be continued) • Initiate Citizen Volunteer Program • Initiate Reserve Program • Track Crime Statistics • Complete In Car Video • Develop satellite office in new Fire Hall Investigations/Special Assignments • Institute Pawn Shop Checks • White Collar Crime Task Force • Improve Discovery Coordination with County Attorney • Establish Local Drug Task Force Funding Dispatch/Support • Continue Improving Customer Service • Add Fire Tone System • Add mapping system Administration • Plan Space Needs Expansion • Reduce Comp -time • Improve Statistical Monitoring • Improve Fine & Forfeiture Recovery POLICE DEPARTMENT FUND: GENERAL 1000-4I3-420140 FY06 BUDGET HIGHLIGHTS Line Item Detail: Kalispell Police Dept. 110 Reflects the addition of two full-time police officers 121 Includes an increase intended to reduce the use of comp time. 123 Includes a significant increase intended to reflect actual costs associated with the use of the Special Response Team and the Major Case Unit. 125 The increase anticipates additional funds expected from the state for DUI enforcement. 215 Increased to more accurately reflect actual expenditures 218 Includes the purchase of Tasers, portable radios, and an "Opticon" intersection control unit. 232 Included 2004 funds from a one year state grant that will not be in 2005 budget. 237 Provides funds to sustain the department's new police reserve program. 345 Provides an increase to more accurately reflect actual expenditures related to land tine, cell phone and paler uses. 373 Reflects an increase designed to provide training in critical incident management_ 388 Provides funds for medical exams mandated by the collective bargaining agreement. 943 Includes $18,000 to update the 25 year old ventilation system in the department's indoor firearms range. 944 Reflects an anticipated 55,500 for the purchase of a used ambulance to act as a crime scene processing unit 944 Provides for the purchase of two marked patrol vehicles and the associated emergency equipment and the replacement of one twelve year old staff car. ry FUND: GENERAL 1000-413-420140 ACTUAL ACTUAL BUDGET PROPOSFD FY02/03 FY03/04 FY04105 FY05/06 POLICE & ADMINIS'TRATION F"TE's 25.5 25.5 26 28 Personal Services: (see Detectives, Dispatch, & Animal Control also) 110 Salaries and payroll costs $1,067,735 $1,122,135 $1,241,122 $1,382,320 112 Severance-retiremenl $49,015 $32,679 $0 $0 114 Comp time Buyout $13,921 $16,132 $19,000 519,000 121 Overtime (spilt w/detectives,estimated) $65,864 $50,000 $40,000 $50,000 12.3 Special Assignment OvuAiuw $0 S0 $5,000 $20,000 125 DUI Task Force Crrant/Sp. Traffic $9,088 $1,973 $10,000 $20,000 126 Spec, Holiday Enforcement Grant S 10,572 $26,970 S25,000 $25,000 127 School District Overtime $8,434 $7,431 $15,000 $15,000 128 Underage Drinking Fn(orcemtGrant .so $1,519 $0 $0 153 Health Insurance $213,888 $191,059 $234,450 $244,197 155 Retirement $144,499 S 140,582 $159,065 $176,797 Subtotal Personal Services $1,583,016 $1,590,379 $1,748,637 $1,952,314 Maintenance & Operations: 210 Office Supplies $4,191 $3,046 S4,000 $4,000 215 Computer supplies/equipment/maint, $4,(65 $4,289 $6,500 $6,590 218 Equipment non -capital $7,174 $9,931 $10,000 $9,001) 220 Investigative Supplies $8,420 S8,159 $8,000 $8,000 221 Safety Equipment $8,144 $5,187 $7,000 $7,000 224 Donated Safety Equipment $1,622 $1,718 $5,000 $5,000 225 Major Case Emit supplies $0 $3,189 S3,500 $3,500 226 SRT Support/supplies $2,992 $4,474 $4,500 $4,500 227 Ammo & Supplies S3,533 $3,334 $12,000 $12,000 228 Patrol Car Supplies S8,095 $10,276 $8,500 $8.500 227 Other Supplies $3,159 $4,100 $4,000 S4,000 230 Crime Prevent. supplies (rev. $4500) $2,807 $3,126 $7,000 $7,000 231 Crisis Negotiations $0 $0 S1,500 $1,500 232 Underage Drinking Rntorce $0 S100 $6-500 so 235 Bike Patrol $1,508 S 1,156 $1,500 $1500 237 Reserve Program Supplies SO $0 $a $5,000 320 Printing S5,875 $5,299 $6,000 S6,000 335 Memhership Dues $475 S755 $700 $700 con't FUND: GENERAL 1000-413-420140 altIRINr ACTUAL ACTUAL BUDGET PROPOSED FY02/03 FY03104 FY04/05 FY05/06 345 Telephone & Communications $8,649 $7,425 $7,500 $9,500 354 Contract Services $3,306 S13,703 $3,000 S3,000 356 Contact Services -Underage Drinking $0 $2,612 $0 $0 357 Forensic.Anaiysis/Pathology $0 $2,007 $2,500 $2,500 363 Office Equip Maintenance S6,183 $5,897 S2,500 $2,500 365 Mandatory maint. & licensing/software $0 $0 $15,200 $15,200 369 Radio & CJIN (Dept. Justice) $8,601 $3,238 $2,800 $2,800 373 School & Travel $18,198 $17,329 $20,000 $22,000 375 Regional Training (reimbursed) $883 $10,144 $15,000 $15,000 380 Training Supplies $2,810 $1,733 S2,000 $2,000 388 Medical Services* $0 $9,382 $0 $12,000 391 Prisoners Medical Treatment $2,502 $70 $1,000 $1,000 392 Prisoners Room & Board $300 $0 $2,000 $2,000 Subtotal Maintenance & Operations $113,592 $141,678 $169,700 $193,200 Operating 'Transfers: 827 To Drug Fund 2916 S24,395 $22,000 $20,000 $23,000 823 To Universal Grant 2917 $0 $16,000 $28,314 $36,000 824 To Resource Grant 2915 $11,880 $13,216 $0 $0 829 To Block Grant 2919 $1,111 $Q $1,500 $0 Total Operating Transfers $37,386 $51,216 $49,814 $59,000 Capital Outlay: 942 RadioNideo In€rastructure 943 Shooting Range Ventilation 944 2 Police Cars/radio/light bars 944 MCU Vehicle (old ambulance) 944 Staff Vehicle Subtotal Capital Outlay 490545 Debt Service, 610 Pass Thru (DARE car) $0 $10,763 $8,000 $0 $0 $0 $0 $18,000 $56,372 $56,895 $0 $52,000 $0 $0 50 S5,500 $14,667 $0 $29,500 S15.000 $71,039 $67,658 $37,500 S90,500 $0 $1,094 $1,992 $0 Total Police & Administration $1,805,1133 $1,852,025 $2,007,643 $2,285,014 ACTUAL ACTUAL BUDGET PROPOSED FY02103 FY03/04 FY04105 FY05/06 DETECTIVES FTI's 3 4 4 4 420141 Personal Services: 110 Salaries $159,976 1202,479 $211,374 $221,547 121 Overtime $16,924 $ f 8,054 S(5,000 $19,000 153 Health Insurance S26,334 $35, 112 $40,369 $35,844 155 Retirement $26,320 $27,900 %28,399 $29,466 Total Detectives $229,554 $283,445 $295,141 $304,857 420144 RESOURCE OFFICERS FT E. S 2 2 2 2 (Resource officer's were in funds 2914 &2915 Special Revenue Funds thru i Y2004) 110 Salaries and payroll costs S81,190 $81,498 S82,205 $91,135 153 Health Insurance $13,086 $13,146 $19,146 $17,976 155 Retirement .$10,630 $10,782 $11,045 812,f21 Total Resource officers $104,906 $105,426 $112396 $121,232 420142 DISPATCH FTE's 6 6 6.5 6.5 110 Salaries S226,039 $220,118 $215,980 $238,500 I21 Overtime $12,125 $9,830 S10,000 $10,000 153 health Insurance $46,000 $57,512 $54,990 $51,6f5 155 Retirezncnt $11,280 $11,500 $11,928 $14,785 Total Dispatch Personal Services $295,444 5299,960 $292,898 $314,900 Maintenance & Operations: 215 Computer supplies $0 $1,850 $1,500 $2,000 234 Unifotma $716 $1,500 $1,500 369 Radio & CJIN (Dept. Justice) $0 S7,861 $0 $0 373 School & Travel (reimbursed 911) $0 S1,260 $4,000 $4,000 Total Maintenance & Operations $0 $11,687 .357,000 S7,500 Total Dispatch services $295,444 $310,647 $299,898 $322,400 con't POLICE DEPARTMENT FUND: GENERAL 1000-413-420140 EXPENDITURE DETAIL - CONTINUED ANIMAL CONTROL FTE 420145 Personal Services: 110 Salaries 121 Overtime 153 Health Insurance 155 Retirement Subtotal Personal Services Maintenance & Operations: 229 Other supplies 354 Shelter/Animal :Vet. Treatment Subtotal Maintenance & Operations Total Animal Control ACTUAL ACTUAL BUDGET PROPOSED FY02/03 FY03104 FY04105 FY05106 $32,597 $34,018 S36,670 $38,144 S136 $65 $1,000 $1,000 S8,778 $8,778 $10,092 S10,092 $2,025 $2,154 $2,154 $2,211 $43,536 $45,015 $49,917 $51,447 $21 $500 $500 $1,600 S1,667 S2,500 $2,500 $1,600 $1,698 $3,000 $3,000 $45,136 $46,703 $52,917 $54,447 GRAND TOTAL POLICE BUDGET S2,480,073 $2,598,246 $2,767,995 $3,087,950 LTG ENFORCEMENT GRANT FUND: 2916-413420140 BEGINNING CASH Cash on bland REVENUES 331020 HIDT.A Grant 331022 County Drug Grant 383001 General Fund Transfer TOTAL AVAILABLE Crime Control ENDING CASH Cash on Hand REVENUE PROJECTION - FUND SUMMARY ACTUAL BUDGET ESTIMATED PROPOSED FV03iO4 EV04105 FY04105 'Y05106 $5,021 $6,591 $6,591 $4,174 $10,334 $10,000 $10,000 810,400 $32,595 $36,183 $36,183 $30,183 $22,000 $20.000 $20,000 $23,000 $64,929 $66,183 $66,183 $69,183 $69,950 $72,774 572,774 $73,357 $63,359 $69,130 $68,600 $73,354 $6,591 $3,644 $4,174 $3 DRUG ENFORCEMENT GRANT FUND: 2916-413-420140 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET PROPOSED FY©2/03 FY03/04 FY04/05 FY05/06 Personal Services $53,228 $61374 $66,968 $71,092 Materials and Services $1,822 $1,985 $2,262 $2,262 Total 555,050 $63,359 $69,130 $73,354 PROGRAM DESCRIPTION The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of dangerous drugs and the criminal activity associated with dangerous drug use in Flathead County and its incorporated cities. The multi -agency task force concept is intended to ensure a well -coordinated county -wide drug enforcement program whose purpose is to attack the drug market place at all levels by placing equal importance on the casual user, the addict and the traffickers. RING ENFORCEMENT GRANT FUND: 2916-413-420140 FTE's Personal Services: 1 I0 Salaries and payroll costs 121 overtime -grant 153 Elcalth Insurance 155 Retirement Total Personal Services Materials and Services 210 Office Supplies 354 Contract Services Total Materials & Services TOTAL EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET PROPOSED FY02/03 FY03/04 F'Y04/05 FY05/06 $39,470 $39,910 $41,236 S45,013 S0 S7,609 S10,000 $]0,400 $8,778 S8,778 S10,092 $10,092 $4,980 S5,077 $5,540 $5,987 $53,228 $61,374 $66,868 $71,092 $a $ll© $440 S440 $1,822 $1,875 $1,822 $1,822 $1,822 $1,985 S2,262 $2,262 $55,050 S63,359 $69,130 $73,354 UNIVERSAL POLICE GRANT FUND: 2917-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 331156 UNIVERSAL COPS Grant 383001 Transfer from General Total Available: EXPENDITURES Crime Control ENDING CASH Cash on Hand ACTUAL BUDGET ESTIMATED PROPOSED FY03104 FY04/05 FY04/05 FY05l06 $0 $414 $414 S1.503 $22,500 $27,500 S27,500 $23,000 $16,000 S27,000 $29,314 S36,000 $38,500 $54,500 $55,814 S59,000 $38,500 $54,914 $56,228 $60,503 $39,086 $54,725 $54,725 $59,006 5414 S189 31,503 $897 UNIVERSAL POLICE GRANT FUND: 2917-413420140 Personal Services Materials and Services Capital Outlay EXPENDITURE SUMMARY ACTUAL BUDGET PROPOSED FY03/04 FY04/05 FY05/06 $38,084 $54,725 $59,606 $0 $o $o $o $0 $0 Total $38,086 $54,725 $59,606 PROGRAM DESCRIPTION The Police Department received funding in 2003 from the Department of3ustice COPS program to add one additional police officer to the department's staff, This position was used to add an investigator to the Detective Division. The Detective Division has been staffed with three investigators since the late 7o's. Specialized investigators including School Resource Officers and Drug Team members have mitigated the impact on this division over the last 20 years, Violent crime and property crime increases make the addition of another investigator crucial to case management. This investigator will concentrate on tracking sex offenders and stolen property and coordinate Homeland Security issues with other state, federal and local departments. UNIVERSAL POLICE GIANT FUND: 2917-413-420140 EXPENDITURE DETAIL, ACTUAL., BUDGET PROPOSED FY03/04 FY04/05 FY05/06 Personal Serviees7 FTE's 1 110 Salaries and payroll costs $29,093 $39,347 $43,701 153 Health Insurance S5, l21 S10,092 $10,092 155 Retirement S3,872 $5,290 $5,812 Total Personal Services $38,086 $54,725 $59,606 LAW ENFORCEMENT ENT BLOCK GRANT FUND: 2919-413-420140 REVENUE PROJECTION - FUND SUMMARY BEGINNING CASH Cash on Hand REVENUES 334013 MDOT Equipment Grant 331024 Roundup for Safety grant 331021 JAG Grant 383001 Transfer from General 335082 911 reimbursemcnt 365010 DARE Donations 371010 Interest Total Available EXPENDITURES Clinic Contro, ENDING CASH Cash on Band ACTUAL BUDGET ESTIMATED PROPOSED FY03/04 Ii Y04/05 FY04105 FY05f06 $0 $a $0 $2,325 $20,500 $70,000 $8,188 $10,000 $13,500 $15,000 $1,500 $1,500 $0 $15,000 $15,000 $66 $915 $1 $0 $10 $0 $28,755 S30,000 $2,325 $110,000 $28,755 $30,000 $2,325 $112,325 .p20,755 .]/3V,VVV so �I1V,l{VU $0 $0 $2,325 $2,325 FUND: 2919-413-420140 Materials and Services Capital Outlay Total EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET PROPOSED 1+Y02/03 FY03/04 FY04/05 FY05/06 $t8,321 $11,205 $30,0€0 $45,000 S0 $0 $0 $65,000 $18,321 $11,205 S30,000 $11(1,000 PROGRAM DESCRIPTION Budget authority has been provided in the amount of $15,000 for reimbursement from 911 funds for computcr equipment in dispatch. Additional budget authority has been provided in the amount of $30,000 from other grant opportunities including Roundup I'or Safety and the Justice Assistance Grant Program. $30,000 of budget authority will be authorized to provide for the purchase of equipment through Montana Department of transportation. That equipment will include the addition of another radar trailer, in -car video systems and radar units, ..S35,000 in budget authority has been provided for the purchase of motorcycles intended to be used for traffic enforcement. The money for those units would he provided through the Montana Department of Transportation. LAW ENFORCEMENT BLOCK GRANT FUND: 2919-413-420140 Maintenance & Operations: 218 911 computer reimbursement 219 Equipment: not Capital Total Maintenance & Operations Capital Outlay: 940 Equipment 944 Motorcycles EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET PROPOSED FY02/03 FY03/04 FY04/05 FY05/06 $19,321 $5,988 $15,000 $0 $5,217 $15,000 S18,321 $11,205 $30,000 $15,000 .530,000 $45,000 $11,506 $17,550 $0 S30,000 $35,000 TOTAL $18,321 $1 1,205 $30,001) S 110,000 FIRE DEPARTMENT FUND: 1000-416-4 20400;420440;420465 EEArEIN011 U� JUIVIIVIAKI ACTUAL ACTUAL BUDGET PROPOSED FY02/03 FY03/04 FY04/05 FY05106 Personal Services $1,204,747 $1,363,761 $1,611,124 $1,873,232 Maintenance&Operations $84,949 $81,605 S110,974 $144,740 Capital Outlay so $0 so $96,043 Operating Transfer $65,320 $53,707 $30,000 $21,800 Debt llntercap Loan $19,080 $19,185 $19,317 $38,780 $1,374,096 $1,518,258 $1,771,415 $2,174,595 PROGRAM DESCRIPTION Vision "Assisting our community in reducing, preventing, and mitigating emergencies." Mission "Respond to all fire, rescue, medical, and hazardous materials needs in our community, and immediately begin mitigating the need," Ambulance response is a function of the Kalispell Fire Department. The service supports 7.5 FrEs, responding to over three thousand requests for transport service in 2004, FIRE DEPARTMENT FUND: 1000416420400;420440;420465 FY 06 BUDGET HIGHLIGHTS Line Item Detail: OPERATIONS (420400) Salaries and Payroll Costs 110 Additonal personnel Six additional firefighters to begin half way through the year. These personnel are due to opening Station No. 62. We will also increase the clerk position to full time to assist with growth in duties. 113 Kelly workback shifts -Firelighters fall under a 28 day FLSA period. During that period, they may not work over 212 hours without incurring overtime. The firefighter must take time off without pay if that occurs. That shift is called a Kelly Shift. If a firefighter is under the 212 hour limit, they may elect to work an additional shift at straight time. This increased the coverage for the city without incurrng overtime costs. 121 Overtime costs. Reduction due to hiring six additional firefighers on 12/l/2005. 221 Safety Equipment/Personal Protective Equipment (PPE) PPE including turnout coats, pants, helmets, hoods, gloves, ctc., for 25% annual replacement plus PPE for the six additional personnel. Each set of PPE costs approximately $ I300. 218 Equipment non -capital Normal equipment replacement and changes plus converts our second engine to 5 " large diameter hose. 241 Consumable tools/uniforms Asper the contract, the city pays for all uniforms. Increases in this line reflect the additional costs of adding six personnel for Station 62, 345 Telephone and Communication -Increase reflects a coding change for cellular text messaging. (See reduction in 369) 354 Parldng permits Change in airy accounting method 369 Radio Equipment & Maintenance Reduced costs for because of the use of an alpha numeric system. ( See increase in 345) However, this difference is negated by the purchase of radios and equipment for six new firefighters 399 Laundry services Change to personnel doing laundry in the station rather than a commercial laundry company 857 Matching funds transfer FEMAf1?HS $24,700 - 10% matching funds for a heavy rescue grant request from FE MA/DHS, Line Item Detail: PREVENTION (42040) 218 Equipment non -capital FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 l+'Y 06 BUDGET HIGHLIGHTS-con't. 314 Private Hydrant Rental Reduce to reflect Evergreen Water charges of $46.59 per hydrant 354 Contract Services Lieensnig for FIREHOUSE software purchased in 2005 to convert all records to electronic 380 Training Materials Increase for first annual Life -Safety Fair during Fire Prevention Week Hazmat:(420465) 121 Overture Reduction due to hiring additional firefighters 420470 M & 0 -New Fire Hail Estimated expenses for a partial year for new Fire station operations. FY 05 BUDGET ACCOMPLISHMENTS Responded to over 4000 requests for fire, medical, or hazardous materials assistance, with nearly 75 % of these being emergency medical requests. Replaced a 32 year old fire engine. This new engine will be the first line response for alarms in the northern portion of the city. The fire engine seats eight and is designed to transport two crews. The 1973 engine is now in reserve status, but will retrain available for use during large events Passed a $3,000,000 bond measure for the construction of a north fire station and began construction. Added three firefighters in preparation for the additional staffing at the north fire station. Began preparations for a possible 2006 regrading by the Insurance Services Offices. This rating can affect several commercial insurance ra Changed to a text messaging system for notifying off duty personnel regarding staffing needs. Received a grant for developing an at -risk elderly assistance program called the Kalispell Fire Department Connector Program, Continued to have personnel accepted into the one/two week classes at the National Fire Academy in Maryland. (Supported by the USFA/NFA) FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 EXPENDITURE DETAIL ACTUAL ACTUAL BUDGET PROPOSED 420400 OPERATIONS (suppression) FY02/03 FY03/04 FY04105 FY05/06 Personal Services: FTE'S 18.05 18,05 20.6 23.15 110 Salaries $695,718 $843,264 $1,060,225 $1,216,745 112 Salaries Severance $36,550 560,633 $0 $0 114 Comp time buyout $4,989 $2,725 $2,500 $2,500 121 Overtime $99,028 $75,434 $37,900 $25,000 113 Kelly Day work back 24 shifts $16,300 $16,128 153 Health Insurance $141,853 $133,347 $197,874 $223,608 155 Retirement (FURS) $87,636 $115,452 $142,937 $162,551 Total operations/Personal Services $1,065,774 $1,230,855 $1,457,736 $1,646,532 Maintenance & Operations: 210 Office Supplies $1,208 $333 $400 S350 213 Small Office Equip $375 $547 $300 $300 215 Computer Supplies $392 $233 $1,500 $1,500 218 Equipment (Non 'Capital) $26,770 $18,739 $10,500 $16,800 221 Safety Equipment $6,518 $10,327 $14,800 $24,500 231 Gas & Oil $1,985 $0 $0 $0 232 Motor Vehicle Parts $50 $53 $200 $200 241 Consumable Tools/Uniforms $2,140 $427 $13,273 $18,000 320 Printing $743 $399 $300 S200 322 Books $372 $135 $200 $450 333 Subscription $369 $96 S120 $120 335 Membership & Dues $404 5226 $400 $400 345 Telephone &Communications $516 $1,854 $2,000 $13,700 354 Parking Permits $1,020 358 MT F/F Testing Consortium $800 $153 $900 $800 362 Equipment Maintenance $8,653 $6,987 $6,600 $7,100 369 Radio/pager- Equip.& Maintenance $4,748 $1,939 $14,611 $4,800 373 School & Travel $5,908 $4,063 $6,000 $6,000 380 Training Materials $14 $1,826 $1,000 $1,200 388 Physicals & Immunization $4,694 $2,204 $0 $0 399 Laundry Services S1,420 $1,242 $1,500 $400 Total Operations/M & O $68,079 $51,783 $74,504 $97,840 Operating Transfers: 957 to FEMA (grant match) $11,270 $13.707 $0 $21,800 858 to 4150 Fire Station construction 554,050 $40,000 $30,000 $0 Total Operating Transfers $65,320 $53,707 $30,000 $21,800 FIRE DEPARTMENT FUND: 1000-416-420400,420440;420465 EXPENDITURE DETAIL-Con't. 420400 Operations, con't. 610 Debt Retirement: Fire Engine 620 Interest Total Operations/Debt Service Total Operations 420440 PREVENTION FTE's 110 Salaries III Seasonal salaries -hydrant maint. 114 Comp time buyout 121 Overtime 153 Health Insurance 155 Retirement (FURS) Total Prevention/Personal Services Maintenance do Operations: Prevention 210 Office Supplies 213 Small Office Equip 215 Computer Supplies 218 Equipment (Non Capital) 221 Safety Equipment 241 Consumable Tools/Uniforms 314 Private Hydrant Rental 320 Printing 322 Books 331 Publications & Filing Fees 333 Subscript/Fire Codes Update 335 Membership & Dues 345 Telephone & Communications 354 Contract Services 362 Equipment maintenance 940 Capital Outlay ACTUAL ACTUAL BUDGET PROPOSED FY02/03 FY03/04 FY04105 FY05/06 $17,495 $18,255 $18,927 $28,000 $1,585 $930 $390 $10,780 $19,080 $19,185 $19,317 $38,780 $1,218,253 $1,355,530 $1,581,557 $1,804,952 2.1 2.1 2.1 3.4 $105,845 $100,134 $107,452 $163,880 $7,680 $7,789 $823 $1,000 S250 $250 $338 $1,220 $1,220 $18,344 $18,344 $16,669 S29,789 $13,223 $13,200 $14,476 $21,472 $138,573 $132,678 $147,748 $224,400 $238 $121 $200 $200 $354 $299 S500 $500 $317 $539 $400 $1,750 $1,340 $6,850 $3,500 $3,500 $10 $1,250 $.1,250 $1,200 $63 $287 $300 $1,800 $5,220 $5,646 $6,000 $6,000 $0 597 $500 $500 $566 $296 $500 $500 $76 $100 SIM $615 $536 S650 $650 $160 $175 $200 $200 $425 $670 $400 $1,700 $4,021 $1,675 $2,050 $1,450 S48 S61 slot) SIM $5,430 Cont. FIRE DEPARTMENT FUND: 1000-416-420400;420440;420465 FIRE STATION #62 420470 Maintenance & Operations. New Fire Station 213 Small Office Equipment 218 Equipment (Non -Capital) 224 Janitorial Supplies 241 Consumable Toots 341 Electricity 342 Water 344 Natural Gas 354 Contract Services 362 Equipment Maintenance 366 Building Maintenance Sub Total M & O ACTUAL ACTUAL BUDGET PROPOSED FY02/03 FY03/04 FY04/05 FY05/06 $250 S2,500 $250 $100 $900 $600 $1,500 $750 $1,200 $500 $8,550 GRAND TOTAL FIRE $1,374,096 $1,518,258 $1,771,415 $2,174,595 FIRE GRANTS -.FEMA, ETC. FUND, 2957-416420400 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating REVENUES 331113 FEMA Grant #1 331114 FEMA Grant #2 365000 Donations 365020 Flathead Elec/Roundup for Safety 331116 DHS Heavy Rescue Grant 331 117 DHS Fire investigation Grant -Prevention 381050 Board of Investment loan 383000 Transfer from General Fund Total Revenue ACTUAL BUDGET ESTIMATED PROPOSED FY03/04 FY04105 FY04/05 FY05/06 $10,552 $9,224 $9,224 $4,000 $4,694 $70,053 $61,022 $0 $119,021 $4,345 $3,125 $0 $790 $10,000 $100 $10,000 $1,800 $3,000 $2,341 $3,000 $23,800 $15,806 $196,200 $280,000 $279,900 $0 $13,707 $0 $0 $21,800 $140,012 $391,198 $362,294 $231,000 Total Available $150564 $400,422 $371,518 $235,000 EXPENDITURES Materials & Equipment $137,458 $53,951 $19,706 $17,000 Capital Outlay $3,882 $346,039 $347,812 $218,000 Total Expenditures $141,340 $399,990 $367,518 $235,000 ENDING CASH CASH: operating $9,224 $432 $4,000 $0 Total City match Federal FEMA Grant#1 $112,702 $11,270 $101,432 FEMA Grant#2 $137,073 $13,707 $123,366 Homeland Security Grant $114,000 $11,400 $102,600 Heavy Rescue Grant $218,000 $21,800 $196,200 FIRE GRANTS -FEMA, ETC. FUND: 2957416424400 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET PROPOSED FY02/03 FY03/04 FY04/05 FY05/06 Maintenance & Operations $30,253 $137,458 $53,951 $17,000 Capital Outlay $o $3,882 $346,039 $218,000 $30,253 $141,340 $399,990 $235,000 PROGRAM DESCRIPTION We have created this fund to account for grants and monies donated for the purchase of equipment. FY 05 BUDGET ACCOMPLISHMENTS Installed a vehicle exhaust system for the fire apparatus bay, capturing 100% of diesel exhaust fumes from fire and ambulance vehicles. Completed the purchase of radios for every position on the fire apparatus Purchased a thermal imaging camera, air bags, and Jaws of Life rescue equipment. Purchased an American L.aFrance fire engine Initiated the Kalispell Fire Department Connector Program for assistiing the at risk elderty. FY 06 BUDGET HIGHLIGHTS 218 Specialized training and equipment 944 Requesting a grant for a Heavy Rescue unit to be used for motor vehicle crashes, building collapse, incident command, and natural and man-made disasters, FIRE GRANTS -FEMA, ETC. FUND: 295 7-416-420400 EXPENDITURE DETAIL Maintenance & Operations: 218 Equipment (non -capital) 380 Materials & Equipment (carryover) 385 DHS Fire Investigation Grant Total M & O Capital Outlay: 940 Equipment (carryover) 944 Fire Engine 944 Heavy Rescue Total Capital ACTUAL ACTUAL BUDGET PROPOSED FY02/03 FY03/04 FY04/05 FY05/06 $0 $0 S 13,000 $17,000 $20,413 5137,458 $17,151 $© $9,840 SO 523,800 $0 $30,253 $137,458 $53,951 517,000 $0 $3,882 556,039 SO $0 $280,000 $218,000 $0 $3,882 $346,039 $218,000 Total FE Abudget $30,253 $141,340 5399,990 $235,000 AMBULANCE FUND FUND: 5410-440-42 0730 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating 10120 *R & D Account REVENUES 342050 Fees for Services 342060 Special Event Charges(Robert fire) 342070 County EMS Levy 331120 Grants 336020 On -behalf payments by state to retirement fund plus (incr.) deer. in A/R ,comp abs. 21101 General Fund (loan) 2nd year payback 364030 Sale of Ambulance to Police 371010 Interest Earnings 365000 Donations Total Available EXPENSES Ambulance Service Capital Outlay *Capital Outlay (Replacement) *Replacement RescrvcMepreciation exp. Total Expense Replacement reserve/fund 2006 ENDING CASH Operating R & D account ACTUAL BUDGET ESTIMATED I PROPOSED I FY03/04 FY04/05 FY04/05 FY05/06 ($14,998) $18,346 $18.346 $157,291 $0 $0 $0 $0 ($14,998) $18,340 $18,346 $157,291 $1,215,115 $1,333,000 $1,232,200 $1,425,000 $146,371 $45,000 $2,200 $0 $80.000 $26,760 $68,000 $23,000 $55,867 $92,000 $92,000 $100,000 ($36,020) ($150,000) ($120,000) ($120,000) ($25,000) ($20,GW) ($30,000) ($30,000) $5,500 $249 $150 $500 $1,000 $277 $300 $300 $300 $1,356,859 $1,380,450 $1,203,960 $1,472,800 $1,341,861 $1,398,796 $1,222,306 $1,630,091 $1,296,268 $1,336,452 $1,050,000 $1,205,684 $27,247 $60,500 $15,015 $136,000 $0 $0 $© $0 $45,000 $45,000 $45,000 $45,000 $1,368,515 $1,441,952 $1,110,015 51,386,684 $45,000 $45,000 $45,000 $0 $18,346 $1,844 $157,291 $0 $0 $0 $243,407 $45,000 AMBULANCE FUND FUND: 5410-440-420730 EXPENDITURE SUMMARY ACTUAL ACTUAL I BUDGET PROPOSED I FY02/03 FY03/04 FY04/05 FY05/06 Personal Service $547,046 $550,887 $591,303 $590,946 Materials and Services $626,932 $742,960 $740,349 $613,988 Debt Service $1,100 $2,421 $1,100 $750 Capital Outlay $0 $27,247 $60,500 $136,000 Replacement Reserve/Depreciation exp. $45,000 $45,000 $45,000 $45,000 $1,220,078 $1,368,515 $1,444,252 $1,386,684 PROGRAM DESCRIPTION Vision "Assisting our community in reducing, preventing, and mitigating emergencies." Mission " Respond to all fire, rescue, medical, and hazardous materials needs in our community, and immediately begin mitigating the need." Ambulance response is a function of the Kalispell Fire Department, The service supports 6.3 ETEs, responding to 2918 requests for transport service in 2003. AMBULANCEFUND FUND: 5410-440-42073 0 FY 05 BUDGET HIGHLIGHTS Line Item Detail, Ambulance Department: 156 Retirement - on behalf payments The State of Montana contributes toward our ambulance employees retirement at a rate of 32.61 % of their base salaries. This is considered a payroll expense of the city. Revenue matching this expense is recognized from the state. 110- Personal Services 155 These lines reflect the addition of six ireflghter/paramedics in mid -year 121 This decrease reflects the addition of six firefighter/paramedics which will deerease the need for overtime 210- Material and Services -528 This decrease reflects continued efforts to increase collections early on and to search for more competitive materials $940 We wil replace a 810 Bad Debt Expense-S450,000 This reduction in anticipated bad debt reflects that the ambulance business is nearly completion of its efforts to write-off bad debt in a timely fashion. It also reflects the added efforts to increase collections early, and the conversion to electronic filing that allows us to process paperless claims faster and faster. 940 Capital Outlay We will replace an ambulance that has 100,000 miles on it. The new ambulance will have a remountable box, so the chassis can be replaced, without the added cost of a new box. We, will also replace a defibrillator at our regular 4 year interval. FY 05 BUDGET ACCOMPLISHMENTS Responded to over 3000 requests for service. Through increases in collections, changes in federal funding for medical programs, and an EMS levy passage, The fund has continued to repay its loan froth the general fund. AMBULANCE FUND FUND: 5410-440-420730 Personal Services: FTE's 110 Salaries & Wages 112 Severance -retirement 121 Overtime 153 Health Insurance 155 Retirement 156 Retirement -on behalfpmt Total Personal Services _ �%ruswna IviiYiCfi]liJ a:...d Operations 210 Office Supplies 213 Small Office Equipment 215 Computer Supplies 218 Equiptent - Non -Capital 231 Gas and Oil 241 Consumable TooWuniforms 312 Postage 320 Printing 345 Telephone & Communications 353 Auditing 354 Paramedic Recertification 358 MT F/F Testing Consortium 359 Collection Serv./Credit Card Fees 361 MV Maintenance 362 Equipment Maintenance 369 Radio Maintenance 373 School & Travel 380 Training Materials 398 Exposure Testing/Immunization 391 Treatment -Medical Supplies 399 Laundry 510 Property & Liability Ins. 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer EXPENDITURE DETAIL $0 ACTUAL ACTUAL, BUDGET PROPOSED I F'Y02103 FY03/04 FY04105 FY05/06 5.85 5.85 6,3 7.25 S377,949 $344,006 $388,833 $373,169 $12,524 $7,523 $0 $3,500 $19,645 $52,223 $9,400 $1,050 $47,724 $49,596 S61,811 $67,009 S42,113 $42,682 $39,258 $46,218 $47,091 $55,867 $92,000 $100,000 $547,046 $550,887 S591,303 S590,946 $1,035 $583 $900 5900 $569 $806 $750 $750 $3,598 $4,699 $4,800 $4,800 $4,128 $9,859 $12,500 $12,500 $3,684 $4,057 $5,450 $8,000 $898 $373 $3,8W $4,750 $2,052 $2,629 $3,000 $3,000 $2,810 S3,567 $1,250 $1,250 $647 $1,090 S800 $1,800 $315 $325 $335 $335 $600 $3,162 $4,600 $4,600 5257 $353 S500 $500 $3,869 $4,825 $4,500 $4,500 $60 $280 $1,100 $1,100 $4,546 $2,011 $5,500 $5,500 $494 $2,771 $2,400 $2,900 $2,546 $3,608 $2,500 $2,500 $30 $546 $200 S200 $1,443 $695 $1,500 $1,500 $40,528 $37,677 $42,000 $38,000 $2,384 S2,422 $2,000 $2,000 $11,554 $12,824 $16,500 $16,500 $6,500 $6,500 $6,500 $6,500 S36,057 $30,615 $36,372 $29,773 $2,398 S1,682 S2,700 $3,930 AMBULANCE FUND FUND: 5410-440420730 EXPENDITURE DETAIL - Con't. ACTUAL ACTUAL BUDGET I PROPOSED I FY02/03 FY03/04 FY04/05 FY05/06 Match grant $5,692 $6,000 810 Bad Debt Exp. $493,930 $605,011 $578,200 $450,000 Total Materials and Operations $626,932 $742,960 $746,349 $613,988 Debt Service: 620 interest exp-loanfomGen. $1,100 $2,421 $1,100 $750 Total Debt Service $1,100 $2,421 $1,100 $750 EMS Capital Expenses 940 Replacement defibrillator (1) 940 Ambulance Total Capital Outlay 510400 831 Depreciation Expense(unfunded) $0 $27,247 $15,500 $18,500 $0 $45,000 $117,500 $0 $27,247 $60,500 $136,000 S45,000 $45,000 $45,000 $45,000 Total Ambulance $1,220,078 $1,368,515 $1,444,252 $1,386,684 FIRE STATION CONSTRUCTION FUND: 4150-416-420400 PROJECTED REVENUE AND FUND SUMMARY amended ACTUAL BUDGET ESTIMATED PROPOSED FY03/04 FY04/05 FY04/05 FY05/06 BEGINNING CASH 10100 CASH_ operating $104,214 $145,374 $145,374 $2,954,893 REVENUES 381004 G. O. Bond $3,000,000 $3,000,000 $o 371010 Investment Famings $1,160 $1,000 $20,D00 $30,000 383001 Operating Transfer - General Fund $40,000 ($96,044) ($96,044) $o $41,160 $2,904,956 $2,923,956 $30,000 Total Available $145,374 $3,050,330 $3,069,330 $2,884,893 EXPENDITURES Feasability Study Fire Hall Construction ENDING CASH CASH: operating $3,447 $46,553 $30,278 $0 $0 $3,000,000 $184,159 $2,884,893 $145,374 $3,777 $2,854,893 $0 Note: Bond Counsel requested that the funds previously tranferred to the construction fund be returned to the General Fund so that this fund will only reflect the amount bonded. We have left in this fund the $50,000 developer contribution which was used for the feasability study. Funds transferred to the General Fund are in a designated cash account for the Fire Department Interest income can be used for construction. FIRE STATION CONSTRUCTION FUND: 4150-41 b-420400 EXPENDITURE DETAIL/SUMMARY ACTUAL ACTUAL BUDGET PROPOSED FY02/03 FY03/04 VY04/05 FY05/06 CONSTRUCTION IN PROGRESS $104,050 $3,447 $250,000 $2,884,893 PROGRAM DESCRIPTION Fund 41 So is a capital project fund created to track the expenses of the Construction of a new fire station. Preliminary revenue transferred from the General Fund was designated for this purpose. $50,000 was provided by the Home Depot development. FY 06 BUDGET HIGHLIGHTS Line Item Detail - Fire Station Construction: 950 Fire Station ##62 Construction Preparation This station will open Feb/Mar of 2006