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2. Contract Award - Public Safety Building UpgradeT City of Kalispell . . ...... .Post Office Box 1997 -Kalispell, Montana 59903 �_ - = �........ . . . ...... . . . . . . ........ ...... ... . .. .. .... . ....... �...... - - Telephone: (406) 758-7701 Fax: (406) 758-7758 . ............ ...... . ....... . . . . ... ................... .... ... ...... . . . . . ......................... . .. ..... ........ ..... .... .. ... .. ... . .. ... ... . . . FROM: Mike Baker, Director, Parks and Recreation Jane Howington, City Manager SUBJECT: Contract Award -- Public Safety Building Upgrade - Energy Efficiency and Conservation Block Grant MEETING- DATE: May 2, 2011 BACKGROUND: The City of Kalispell has been awarded grant funding through the American Recovery and Reinvestment Act and the Department of Justice program. These grants are enabling the City to complete energy efficiency, security, I.T., and infrastructure improvements to the Public Safety Building. Phase I, the energy efficiency upgrade, includes all labor, material, services, and equipment necessary for the completion of work associated with the installation of HR.V-1 and HRV-2. This includes all ductwork, air terminals, and ancillary devices. Phase H includes interior architectural security modifications, I.T. infrastructure, and security upgrades. Various walls, partitions, and doors will be removed and/or relocated to accommodate secure office space. I.T. and security work will include new equipment and cabling throughout the building. The City advertised a bid request for construction on April S, 2011 and received two responsive bids from local construction firms. At this time, it is recommended that council accept and approve the lowest bid of $92,700, from Martel Construction for Phase I — Energy Efficiency Upgrade. It is recommended the council reject the bids for Phase II as they exceeded the limits allowed by grant funding. RECOMMENDATION: Council approval of hiring Martel Construction as the contractor for Phase I of the Kalispell Public Safety Building Upgrade. 4 FISCAL EFFECTS: Phase I Federal energy grant funding for FY 2011 budget of $92,700. ALTERNATIVES: As suggested by the City Council. Respectively submitted, Aike BVeDirectoand ecreation ane Howington City Manager Bid Results 4/27/2011 R Reject Budget wa ; nk Phase 1 - Energy Efficiency Up. ------------ --------- - ----- ---- r-- I Kalispell Public Safety Building Upgrade.; 4/27/2011 Accept Available Desriptin R . Reject Budget cartel Swank phase 2 - IT, Security, & Spec. Services, Base $209,207 $426,000 $41.1,900 Alt. #1- Add carpet in Courtroom R $5,900 $8..000 Alt. #2 -- Deduct AV in Courtroom A -$881500 -$821000 Alt. #3 - Deduct slab work in Court A $250 -$6,000 Alt. #4 -- Deduct Split HP Systems Moved to P-1 -$16,600 -$14,000 Alt. #5 - Deduct AT in Waterworks loved to P-1 -$1.1600 -$3,000 Alt. #6 - Deduct CCTV A -$41.,600 -$46,000 Total Alt. 1-6 -$142,150 -$143,000 Phase 2 Adusted Bid with Alts 2-6 Accepted $209,207 $283,850 $268,900