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04. Greenacres Court - Wastewater Collection Connection RequestREPORT TO: Mayor Tammi Fisher and City Council FROM: Jane Howington, City Manager SUBJECT: Greenacres Court — wastewater Collection and Treatment Request MEETING DATE: March 21, 2011 BACKGROUND: Greenacres Court (highlighted on the attached map) is experiencing failing septic systems and has requested emergency TSEP funds to correct this problem by connecting the mobile homes to city sewer. one of the Montana Department of Commerce requirements is a written agreement from the city allowing this connection without annexation. Council can authorize this via a motion and staff will develop the agreement, including the standard waiver of annexation. RECOMMENDATION: Council move to authorize the development and execution of an emergency agreement between the city and Greenacres Court for connection to the city sewer system. ALTERNATIVES.* As suggested by council. Respectively submitted, Jane Howington City Manager 201 lit Avenue .fast, P.O. Box 1997, Kalispell, MT 59903 —Phone (406)758-7720 — Fax (406) 758- 7831 www.kalis elf cnm To: Jane Howington, City Manager Cc: Tom Jentz, Planning Director From: Paul E. Burnham, P.E., City EngineerFe,,,A. Re: Greenacres Court — Kalispell wastewater Collection and Treatment Capacity Date: March 15, 2011 The Greenacres Court mobile home park has requested a connection to the City's wastewater collection system. This development would add 32 residential units to the wastewater utility. The collection system serving this area was constructed between 1983 and 1997 with sufficient capacity to serve anticipated growth. The main lines that will serve this area located in South Woodland Drive, Eagle Drive and Kelly Road. The Kelly Road Lift Station (LS #S) serves this area. The collection system and the wastewater treatment systems have adequate capacity to serve this proposed addition. We have reviewed the City standards with Carver Engineering, who is representing the Greenacres Court before the Site Review Committee. our initial discussions have focused on the placement of internal collection lines. Two main options have been discussed. These are outlined below. Option l : Install an 8-inch collection line in Haven Drive and then install 8-inch lines in the north -south streets, with individual services to each mobile home. This option would facilitate the long-term operation and maintenance of the City mains by placing the mains in the roadway and following the development standard, which allows a single service to serve a single building. This option has a higher initial cost to the residents or developer, with a lower long-term operation and maintenance cost to the City. This option follows current development standards and is the preferred option by the Public works Department. Option 2: Install an 8-inch collection line in Haven Drive and then install smaller service lines in the back yards, with these service lines being shared by the homeowners. Carver Engineering has presented this as the preferred option due to its lower initial cost to the residents. This option 1I2 does indeed have a lower initial cost, but will burden the residents with operation and maintenance of shared service Lines, operation and maintenance of lines in yards and directly adjacent to mobile homes, and will. increase the long-term cost to residents. A hybrid of the two options has been proposed: to allow the installation of main lines in the backyards with individual services to each mobile home. This would require a complex and costly operation and maintenance approach; the City would have to receive easements for these lines and then may have to operate heavy equipment directly adjacent to the mobile homes, possibly cutting trenches within a few feet of the homes. This hybrid option present various problems related to cost, liability and safety. The Public works Department will continue to work with Carver Engineering to develop an acceptable utility plan for the Greenacre Court. 2/2 V1 UU11 t1L11G7 k-A)U ul auVG - rims gunc:y Sr,Wur r unu5 icequeSL Subject: RE: Green Acres Cooperative - Emergency Sewer Funds Request From: "Miller, Kate (Commerce)" <KMiiier mt.gov> Date: Tue, 8 Mar 2011 22:55:20 +0000 To: 'Mary Lou Affleck' <maffieck@bresnan.net> CC: `d rjekyi @carvereng . com` <d r ekyi [@carvereng . comma, "Fischer, Robert (DNRC)" <rfischer a@mt.gov>, "Grebenc, Jerry" <JGrebenc mt.gov> Mary Lou, I have the following questions/concerns regarding the information you sent to me yesterday before we can consider an application for a TSEP emergency grant. 1. 1 will need to see a written agreement from the City of Kalispell allowing Green Acres to connect without annexation. 2. Since the Cooperative is not an eligible grant recipient, please send me a copy of the agreement/letter with Flathead Co. stating that they will sponsor the application on behalf of the Greenacres Cooperative. If they agree, they would become the applicant and if funded, would sign the contract, submit drawdown requests, and receive reimbursements, etc. 3. 1 need more information in breaking down the lot rent to determine whether the cooperative is currently meeting their target rates for both water and wastewater or not. I have spoken to Andy Hyde regarding this and the other questions and he said that he would work together with you. Please let rye know if you have any questions, Thanks, Kate miller, PE, CGWP Division Engineer Community Development Division Montana Department of Commerce P.G. Box 200523 Helena IVIT 59620-0523 406.841.2597 ph From: Mary Lou Affleck ma i lto: maffleck@bresna n. net) Sent: Monday, March 07, 2011 3:05 PM To: Miller, Kate (Commerce) Cc. John@sinrud.co ; sheila Rice Subject: Green Acres Cooperative - Emergency Sewer Funds Request Kate, As per our recent discussion, attached are various documents to support a request for emergency funds. The Flathead County Commissioners will be addressing our request for sponsorship at a meeting to be held this week, although I don't know the exact day or time yet. Please advise if you need additional details at this time. I will keep you posted on the County approval. Thanks. Mary Lou Affleck NeighborWorks MT maffleckgbresnan.net (406) 534-2606 Cell: 670-9100 I of 2 31I4/20I 12:23 PM a .! � s * . »+ • �/. ,j r r t04•: ;fir "w,..Bth!SVE #4 '! "''•`2 ir 9th StE ��cctltl ' t 4rsk p��.,,,gry,. „; 'E ¢' r ,./ M ° s ;f R nr- N ^Rt •�`M a ' p 5 M f! aA.�-S '" y. ",t' 4. r .: ,'b!t .:, a J Tr;Jo , ,w . :. » ,,,, O .o r o _»�, • h+Sty Et �� nn f ., `R ,� •+� M rah!„, 4r so a.1}1 thKS tiE 'k t � ? �° �- "` ,.arx rk ►. • Q a " ,. 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