03. Resolution 5488 - Grant Acceptance and Budget AppropriationCity of Kalispell
Post Office Box 1997 -Kalispell, Montana 59903
Telephone: (406) 758-7701 Fax: (406) 758-7758
REPORT To: Mayor Tammi Fisher and Kalispell City Council
FROM: Michael Baker, Director of Parks & Recreation
Jane Howington, City Manager
SUBJECT: 2010/2011 ARRA Urban Forestry Grant Award
MEETING DATE: March 21, 2011
BACK GROUND: Last year the Montana Department of Natural Resources and Conservation
made available a total of $325,000 to Montana cities and towns interested in conducting
innovative urban community forestry projects. The Kalispell Parks and Recreation department
submitted a successful grant application for $93,500 to address Dutch Elm Disease in the city. In
spring of 2010, Kalispell was awarded an additional $11,500 to continue the project for a total
grant funding of $105,000.
Recently the city was notified once again that DNRC had additional funds available from other
cities and towns that were not able to utilize all of their project monies. Kalispell Parks and
Recreation submitted a proposal to utilize the available $4087.30 to remove four Dutch Elm
diseased trees and plant four replacements.
To date 97 diseased American Elms have been removed and disposed of and 67 replacement
trees planted. Our existing service contracts will be utilized for the completion of the project.
RECOMMENDATION: Approve resolution accepting the additional grant monies and
approving the budget appropriation.
FISCAL EFFECTS: An additional $4087.30 in urban forestry funding for a grant total
of $109,087.30
Respectfully submitted,
Michael Baker
Parks &Recreation Director
)Lane Howington
City Manager
A RESOLUTION AMENDING THE ANNUAL APPROPRIATIONS OF THE CITY OF
KALISPELL, MONTANA, AS SET FORTH! i/ 1 BY
COUNCILTHE CITY /R THE PURPOSE OF ACCEPTANCE OF AN URBAN
!FORESTRY GRANT AWARD.
WHEREAS, on August 16, 2010, the City Council adopted Resolution 5444 adopting the
annual appropriations of the City of Kalispell for fiscal year 2010-2011; and
WHEREAS, on October 9, 2009, the City of Kalispell received an American Recovery and
Reinvestment Act (ARRA) Urban Forestry Grant through the Montana
Department of Natural Resources and Conservation and the US Forest Service in
the amount of $93,500 to address Dutch Elm Disease in the City of Kalispell; and
WHEREAS, in February, 2011 the City of Kalispell applied for and was awarded an additional
$4,087.30 to complete additional work on the project; and
WHEREAS, said funds available to the City were not appropriated pursuant to Section 7-6--
4271, and an increase of appropriation authority is needed.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
KALIS PELL AS FOLLOWS:
SECTION 1. That the City Council hereby accepts an additional ARRA Urban Forestry
Grant in the amount of $4,087.30, for a total grant award of up to
$109,087.30.
SECTION II, That the City Council hereby appropriates the additional sure. of $4,087.30
and directs the Finance Director to allocate said amount to expenditure
code: 2602-436-46043 3-3 54.
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF
THE CITY OF KALISPELL, THIS 21 ST DAY OF MARCH, 2011.
Tammi Fisher
Mayor
ATTEST:
Theresa white
City Clerk
Maximum amount under this Agreement: $1099087,30
If adding additional funds, put new maximum amount. Otherwise enter original amount.
Source of Funds
1 Project # FM-0156-10HF E; Forest Service
Recovery Act Agreement # 09-DG-110182B1-020; CFDA#
10.688
Fund
Subclass
03050
555 5
50128
03050
555W5
50128
Percent
Workers Comp X N/A Attached
Related
Amount Exyi*ration Amendment
$105,000.00 06/30/11 #2
4,087.30 #3
Exempt WM be forwarded
AMENDMENT #3
TO GRANT AG REEM ENT # ARRA-10-302
between
City Of Kalispell
and
MONTANA DEPARTMENT OF NATURAL RESOURCES AND CONSERVATION
FORESTRY DIVISION
This Amendment #3 to Grant Agreement No. ARRA-10-302, hereinafter called the "Amendment
#3", is made and entered into between the Montana Department of Natural Resources and
Conservation, Forestry Division, 2705 Spurgin Road, Missoula, MT 59804, hereinafter called the
"DNRC", and, the city of Kalispell, represented by Chad Fincher, P.O. BOX 1997, Kalispell, MT
59901, hereinafter called the "Grantee". Except to the extent amended by this Amendment #3,
and by Amendment #1 and #2, Grant Agreement ARRA--10-302 remains fully in effect.
The parties to this Amendment #3 to Grant Agreement No. ARRA-10-302, in consideration of
the mutual covenants and stipulations, and Pursuant to SECTION 15, ASSIGNMENT AND
AMENDMENT, agree to amend the following sections of Grant Agreement No. ARRA-10-302 as
follows;
SECTION 4s PROJECT SCOPE is hereby deleted and the following inserted in its place:
"SECTION 4. PROJECT SCOPE. (A) The Grantee shall use the proceeds provided pursuant to
this Grant Agreement to perform allowable activities under ARRA as administered by the USFS.
t
These funds must relate to urban forestry practices, which for the purpose of this Grant
Agreement are considered to be tree planting for energy conservation in cities and towns, or
planting, pruning and hazard tree removal of park, street and boulevard trees The key outcome
of the project will be the removal of approximately 94 trees and plantings of approximately
70 trees within Kalispell city limits. Proper disposal methods will be utilized to dispose of
disease' or affected trees.
(13) supporting documents and attachments. The approved project proposal, as defined in
Appendix D, "original Project Proposal;" Appendix E, "Approved Alterations to Proposal;" and
Appendix F, "Additional Requirements to Proposal," shall constitute the entire scope of work to
be completed under this Grant Agreement."
SECTION 6. GRANT DISBURSEMENTS is hereby deleted and the following inserted in its
place:
"SECTION 6. GRANT DISBURSEMENTS. The Grantee shall submit claims for disbursement
of Grant Agreement funds to the DNRC Procurement officer. Documentation of reimbursable
costs incurred must be submitted with the disbursement requests. Documentation may include
but is not limited to itemized receipts, vendor invoices: inspection certificates, financial reports,
and payroll records. DNRC will determine whether documentation submitted adequately
supports the disbursement request and may require additional documentation before approving
payment. Each disbursement must be approved by the DNRC Procurement officer or her
designee prior to submission of an invoice for payment. The DNRC will verify the claims and
check them against the Reports required in Section 7. The DNRC will disburse Grant
Agreement funds to the Grantee upon DNRC's approval. Reimbursement of Grantee's
expenditures will only be made for actual, incurred expenses that are included in the Budget
Form provided in Appendix D, E and updated in the table below; are expended for approved
project activities, as outlined in Appendix D, E and updated in the table below; and are approved
for reimbursement by the DNRC Procurement officer or her designee. The DNRC will withhold
five (5) percent from each payment, up to a maximum of Five thousand four hundred fifty-four
and 37/100 dollars ($5,454.37) of the total authorized Grant Agreement amount until the project
tasks outlined in section 4, Project Scope, and the Final Report required by Section 7, Program
Performance Reports, are completed by the Grantee and approved by the DNRC,,"
Additional Funds Added to Pro-ect Budget
Project Activity
Expense
Remove and Replace Trees
$4,087.30
Total Additional Funding Amount
$4, 087.30
Total payment for all purposes under this Grant Agreement shall not exceed One hundred nine
thousand eighty seven and 30/100 dollars ($109,087.30).
DNRC may, at its sole discretion, terminate or reduce the scope of the contract if available
funding is reduced for any reason."
0)
The effective date of this Amendment is the last day of signing by all parties.
This Amendment consists of three (3) pages, one original is to be retained by the DNRC and
one original is to be retained by the Grantee. A copy of the original has the same force and
effect for all purposes as the original.
0
Date
- A:
Date
Grantee's Authorized Representative
Department of Natural Resources & conservation