2. Award Bid - Chip Seal ProjectMarch 15, 2011
REPORT TO: Mayor and City Council
FROM: Paul E. Burnham, PE, City Engineer
SUB WCT: Award Bid — 2011 Chip Seal Project
MEETING DATE: March 21, 2011
BACKGROUND: Each year the City performs significant street pavement maintenance
typically as asphalt overlays or chip sealing of existing roadway surfaces to extend their service
life. Chip seal pavement maintenance for 2011 will consist of chip sealing approximately four
miles of city streets. Bids for the project were received from Pavement Maintenance Solutions
Inc. totaling $188,770.14 and Knife River totaling $219,754.20. The engineer's estimate for the
project totaled $188,940.00. The Special Street Maintenance and Gras Tax funds contain the
budget for this work. The Project Manager's bid analysis and a list of the streets to be chip sealed
are attached for reference.
RECOMMENDATION: Award the Base Bid and Bid Schedule B for the 2011 Chip Seal
Project to Pavement Maintenance Solutions Inc. in the amount of $188,770.14.
ACTION REQUESTED: AT THE CITY COUNCIL MEETING OF MARCH 21, 2011,
MOTION TO AWARD THE BASE BID AND BID SCHEDULE B FOR THE 2011 CHIP
SEAL PROJECT TO PAVEMENT MAINTENANCE SOLUTIONS INC. IN THE
AMOUNT OF $1889770,140
FISCAL EFFECTS: Expenditure of $188,770.14 from the Special Street Maintenance and Gas
Tax Fund budgets.
ALTERNATIVES: As suggested by the City Council.
Respectfully submitted,
Paul E. Burnham, PE
City Engineer
Attachment: Staff Memo and street list
Jane Howington
City Manager
2011" Avenue East, AD. Box 1997, Kalispell, MT 59903 Phone (4 ) 758- 7720 -- Fax (406) 758- 7831
www.kalispeAcom
March 15, 2011
To: Paul Burnham, PE, City En*nl
From-, Fred Zavodny, Prof t
Re: 2011 ship Seal ProJect--Band Recorrrrendation
The bid opening for the 2011 Chip Seal Project was conducted on Thursday, March 10, 2011.
The Chip Seal Project consists of the streets shown on the attached list. Two bids were received.
Bids were received from Pavement Maintenance Solutions Inc. from Columbia Falls, Montana,
and Knife River from Kalispell, Montana. Both bids are in order and contained the required Bid
Bond. The bid analysis is as follows:
CONTRACTOR
Pavement Maintenance
Solutions Inc.
Knife River
BASE BID BID SCHEDULE B TOTAL BID
$ 181,707.54 $75062-60 $ 188,770.14
$ 213 5049.20 $65705.00 $ 219,754.20
The Base Bid includes chip seal operations and the reapplication of permanent pavement
markings. Bid Schedule B consists of installing interim double yellow centerline striping on
Three Mile Drive and vest Evergreen Drive.
The Engineers estimate for the Base Bid is $180,000.00 and $8,940 for Bid Schedule B for a
total estimate of $188,940.00. Sufficient funding has been budgeted and is available in the Gas
Tax and Special. Street Maintenance Funds to support the project.
I recommend the bid for the 201.1 Chip Seal Project be awarded to Pavement Maintenance
Solutions .Inc. from Columbia Falls, Montana in the amount of $188,770.14.
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