02. Resolution 5499 - Resolution of Intent to Amend the Budget & Call for Public Hearing - Fire DeptFROM: Amy Robertson, Finance Director
Jane Howington, City Manager
SUBJECT: Call for Public Hearing
Budget Amendment for FY2011 —Fire Budget
MEETING DATE: June 20, 2011
BACKGROUND: After the June I O'' payroll and implementation of the Fire union
contract the remaining budget balance in the General Fund Fire budget is $ 5 a, 95 a. There is one
more pay period yet to be paid. It is anticipated that this last payroll will run $110,000 for salaries
and $15,000 for retirement. Attached is a fire budget print out. Line items for camp time
buyback, overtime and Kelly days are over budget by a total of $65,000.
To fund this budget we will move $35,000 of salaries to the Ambulance fund and utilize a budget
transfer from the General Fund general government contingency up to $20,000. We will need a
budget amendment for $27,126 (the amount of the Kelly days) to keep the Fire budget in the
black.
RECOMMENDATION: Call for a public hearing for July 5, 2011 to amend the FY2011
budget appropriations for the Fire Department
FISCAL IMPACT: $27,126 budget amendment and a $20,000 budget transfer.
This will reduce anticipated General Fund cash carryover by
$27,126 and Ambulance cash carryover by $35,000.
Amy H. Robertson Jane Howington
Finance Director City Manager
Report compiled-. June 14, 2011
Ut`
RESOLUTION
ANNUAL
OF KALISPELL, 1. A''::>,. AS SET
ADOPTED FORTH 0I BUDGET iO.. 1. BY THE CITY COUNCIL.
WHEREAS, in the budget adopted by the City of Kalispell for the 2010-2011 fiscal year, certain
actual costs within the fire department exceeded the itemized projections for those
expenditures.
1 0 1_ THEREFORE,
KALISPELL AS FOLLOWS:
SECTION I. on the Sth day of July, 2011 at 7:00 o'clock P.M., in the Council Chambers,
City Hall, 201 1 st Avenue East, Kalispell, Montana, the City Council of the
City of Kalispell shall hold a Public Hearing on the following amendments to
the 2010-2011 fiscal budget:
Amend Fire 1000-416-420400-113 $27,126 (Kelly Days)
Transfer to 1000-416-420400-121 $209000 (OT)
Transfer from 1000-400-510300-000 $20,000 (Contingency)
SECTION 11. That notice of the passage of this resolution shall be published pursuant to
Section 7-1-4 127, MCA.
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE
CITY OF KALISPELL, THIS 20TH DAY OF JUNE, 2011.
'T`ammi Fisher
Mayor
ATTEST. -
Theresa White
City Clerk
06/14/11
FUND-DEPT-ACCT--OBJ FIRE BUDGETS
CITY OF KALISPELL
FIRE BUDGETS
June 14, 2011
YTD ACTUAL
FIRE SUPPRESSION
1000-416-420400--110 FIRE SUPPRESSION -SALARIES
1000-416-420400-112 SALARY -SEVERANCE & comptime buyback
1000--416--420400-113 KELLY DAYS
1000-416-420400-121 OVERTIME
1000---416-420400--153 HEALTH INSURANCE
1000--416-420400-155 RETIREMENT
1000-416-420400-210 OFFICE/COMPUTER SUPPLIES
1000--416-420400-218 Equipment (Non Capital)
1000-416-420400-221 SAFETY EQUIP & SUPPLIES
1000-416--420400-224 JANITORIAL SUPPLIES
1000-416-420400-241 CONSUMABLE TOOLS/UNIFORMS
1000-416--420400-320 PRINTING
1000-416-420400-322 SUBSCRIPTIONS/PUBLICATIONS/MATERIAL
1000--416-420400-341 ELECTRICITY --STATION 62
1000-416-420400-344 NATURAL GAS -STATION 62
1000-416---420400-345 TELEPHONE & COMMUNICATION
1000-416-420400-354 CONTRACT SERVICES
1000-416-420400--355 CONTRACT SERVICES - ARBITRATION
1000--416-420400--362 EQUIPMENT MAINTENANCE
1000-416-420400-366 BUILDING MAINTENANCE --STATION 62
1000-416--420400-369 RADIO EQUIPMENT & MAINT.
1000-416--420400---373 DUES & TRAINING
1000-416-420400-610 DEBT RETIREMENT -FIRE TRUCK
1000-416-420400-620 INTEREST EXPENSE -FIRE TRUCK
TOTAL FIRE SUPPRESSION
FIRE PREVENTION
1000---416-420440-11.0 FIRE PREVENTION -SALARIES
1000--416-420440-153 HEALTH INSURANCE
1000---416-420440-155 RETIREMENT
TOTAL FIRE PREVENTION
TOTAL FIRE DEPT .
AMBULANCE FUND
2230-440-420730-11.0 SALARIES
2230--440--420730--11.3 KELLY DAYS
2 2 30-- 4 4 0-4 2 07 30-121 OVERTIME
2230-440--420730-153 HEALTH INSURANCE
2230-440-420730--155 RETIREMENT
2230-W440-420730-210 OFFICE/COMPUTER SUPPLIES
2230-440-420730-218 NON -CAPITAL EQUIPMENT
2230-440-420730-231 GAS AND OIL
2230-440-420730--241 CONSUMABLE TOOLS/UNIFORMS
2230-440-420730-312 POSTAGE/PRINTING
2230-440-420730-345 TELEPHONE & COMMUNICATION
2230-440-420730-354 PARAMEDIC RECERTIFICATION
2230-440-420730--359 AUDIT/CC OTHER FEES
2230-440---420730-362 EQUIPMENT/RADIO MAINTENANCE
2230-440-420730--373 DUES & TRAINING
2230--440-420730-388 EXP. TESTING/IMMUNIZATION
2230--440--420730-391 MEDICAL TREATMENT --SUPPLIES
2230-440-420730-510 PROPERTY & LIABILITY INSURANCE
2230--440--420730---521 CENTRAL GARAGE TRANSFER
2230-440--420730-522 ADMINISTRATIVE TRANSFER
2230-440--420730-528 DATA PROCESSING TRANSFER
2230-440-420730-943 AMBULANCE
TOTAL AMBULANCE
2230 AMBULANCE CASH
2230-000-010100-000 CASH, AMBULANCE
2230---000--010120-000 CASH, DESIGNATED FOR EQUIPMENT/AMB
Ambulance cash 6/14
$
55,913
Due from County EMS
44,000
normal collections
$
30,000
regular payroll
$
(28,000)
moved payroll
$
(35,000)
Estimated year end cash
$
665913
BUDGET REMAINING
1,357, 646
1,456,971
99,325
7%
11,810
0
111810-
❑%
27,126
0
271126-
0%
51,432
25,000
26, 432-
-106%
236,877
236,879
2
0%
185,015
189,205
4,190
2%
538
2,700
2,162
80%
71447
71500
53
1%
13,847
15,000
1,153
8%
1,341
1,500
159
11%
15,274
15,000
274--
-2%
263
700
437
62%
220
1,250
11030
82%
1,579
91500
7,921
83%
547
10,000
9,453
95%
5, 841
8,500
2,659
31%
13,618
8,000
5, 618-
-70%
7,325
0
7,325-
0%
71196
6,500
696--
-11%
4,804
2,500
2, 304-
--92%
9,068
10,500
1,432
14%
11,233
16,650
5,417
33%
53,578
53,578
0
0%
12,426
12,443
17
0%
21036, 052
2,089,876
53,824
3%
38,117
33,134
4, 983-
--15%
5,567
6,608
1,041
16%
1,135
2,203
1,068
48%
44, 819
41,945
2, 874-
-7%
21080,871
21131,821
50,950
------- -_____
2%
334,529
405,542
71,013
18%
2,185
10,000
7,815
78%
5, 656
6,000
344
6%
75,078
78,704
3,626
5%
43,996
53,393
9,397
18%
3,294
2,950
344-
-12%
2,370
21000
370-
--19%
4, 677
10,000
5,323
53%
5,690
5,000
690-
-14%
1,616
3,500
1,884
54%
1,599
700
899- -128%
9,713
81000
1, 713--
-21%
972
1,000
28
3%
1,159
6,000
4,841
81%
51766
8,000
21234
28%
121358
22,500
10,142
45%
33,738
35,000
11262
4%
14,036
16,100
2, 064
13%
9,000
91000
0
0%
33,010
33, 010
0
0%
10,689
10,689
0
0%
0
50,000
50, 000
100%
611, 131
777,088
165,957
21%
55,913
50,000 E
FIRE Salaries & retirement
move salaries to Amb.
Remaining expenditures
Page 1
100.00% Yr Complete
remaining
$ 501,950.00 budget
requested
$ 2 7,12 6 amendment
$ 20,000 transfer
$ K076 budget
available
$ 125,000
$ (35,000)
$ 90,000
There may be other bills for June yet to be paid