2. Fire Prevention Grant AcceptanceKALISPELL FIR-E DEPARTMENT
Dave Dedman — Operations Chief PO Box 1997
Cec Lee — Executive Secretary 312 First Avenue East
Kalispell, Montana 59901
- = _ Phone: (406) 758-7760
FAQ: (406) 758-7777
REPORT TO: Mayor and City Council
FROM: Dave Dedman, Operations Chief
Jane Howington, City Manager
SUBJECT: Assistance to Firefighters Grant — Fire Prevention and Safety Grant Program
MEETING DATE: July S, 2011
BACKGROUND: The Kalispell Fire Department applied for and received a grant from the Federal
Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS) for the
purchase of fire prevention materials to include publications, smoke alarms and carbon monoxide
alarms.
This grant will significantly assist us with the education of target demographics within the City of
Kalispell in regards to public safety. The Federal share of the grant is equal to 90 percent or $5,742
and the City of Kalispell share of the cost is $638.
RECOMMENDATION: Council approve the grant.
FISCAL EFFECTS: None noted other than the cost of $63 8. 00.
ALTERNATIVES: None noted.
ave Dedman, Operations Chief
Kalispell Fire Department
ane Howington
City Manager
"Protecting our community with the highest level of professionalism. "
U.S. Department' of Homeland Security
Mr. Dan Diehl
Kalispell Fire Department
PO Box 1997
Kalispell, Montana 59903-1997
Re: Grant No. EMv- 2010-FP-00230
On behalf of the Federal Emergency Management Agency (FB A) and the Department of Homeland Security
(DIMS), I am pleased to inform you that your grant application submitted ender the FY 2010 Assistance to
Firefighters Grant Program - Fire Prevention and safety Grants has been approved. FE A's Grant Programs
Directorate (GPD), in consultation with the D.S. Fire Administration (USFA), carries out the Federal
responsibilities of administering your grant. The approved project costs total to 0, 380.00. The Federal share is
5,742.00 of the approved amount and your share of the costs is $638.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and
understand the articles as they outline the terms and conditions of your grant award. Maintain a copy of these
documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when
you request and receive any of the Federal grant funds awarded to you. By accepting the grant, you agree
not to deviate from the approved scope of work without prior written approval from FEIVIA.
If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember,
you should request funds when you have an immediate cash need.
If you have any questions or concerns regarding the process to request your grant funds, please call 1--355-274--
0900.
Sincerely,
Elizabeth M. Harman
Assistant Administrator
Grant Programs Directorate
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Article i
Project Description
Article it
Grantee concurrence
Article Ill
Period of Performance
Article IV
Amount Awarded
Article V
Financial Guidelines
Article VI
Prohibition on Using Federal
Funds
Article VI
GPD Allocations
Article
Vill
Financial Reporting
Article IX
FEMA officials
Article i - Project Description
The purpose of the Assistance to Firefighters Grant Program — Fire Prevention and safety Grants is to
provide funds to national, State, local or community organizations that are recognized for their experience and
expertise with respect to fire prevention or firefighter safety programs and activities.
After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's
application, and detailed in the project narrative as well as the request details section of the application -
including budget information - was consistent with the program's purpose and worthy of award. The grantee
shall perform the work described in the approved grant application as itemized in the request details section of
the application and further described in the grant application's narrative. These sections of the application are
made a part of these grant agreement articles by reference. The grantee may not change or make any material
deviations from the approved scope of work outlined in the above referenced sections of the application without
prior written approval from FEMA.
By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees
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to abide by the terms and conditions of the grant as set forth in this document and the documents identified
below. By receiving funds under this grant, grantees agree that they will use the funds provided through the
Fiscal Year 2010 Assistance to Firefighters Grant Program - Fire Prevention and safety Grants in
accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2010
Assistance to Firefighters Grant Program - Fire Prevention and safety Grants program guidance. All
documents submitted as part of the original grant application are made a part of this agreement by reference.
The period of performance shall be from 20-J D N-11 to 10-J U N -12.
The amount of the award is detailed on the obligating Document for Award attached to these articles. The
following are the budgeted estimates for object classes for this grant (including Federal share plus grantee
match):
Personnel
$0.00
Fringe Benefits
$0.00
Travel
$0.00
Equipment
$0.00
Supplies
$67380.00
Contractual
$0.00
Construction
$0.00
Other
$0.00
Indirect Charges
$0.00
Total
6, 330.00
Article v - Financial guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements,
Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to DHS grants
are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and other Nonprofit organizations (OMB Circular A-110)
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A 87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
3. 2 CFR Part 230, Cost Principles for Nonprofit organizations (OMB Circular A-122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts
with Commercial organizations
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C. Audit Requirements
1. GMT circular A-1 33, Audits of States, Local Governments, and Nonprofit organizations
Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of
the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of FEIVIA.
The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2010
Assistance to Firefighters Grant Program — Fire Prevention and Safety Grants guidance and application kit.
Recipients of an Assistance to Firefighters Grant Program -Fire Prevention and Safety Grant will be required to
submit a semi-annual Federal Financial Report (FFR) via the automated system on the Standard Form 425. The
FFR is intended to provide Federal agencies and grant recipients with a standard format and consistent
reporting requirements throughout the government. The FFR, to be submitted using the online a -grant system,
will be due semi-annually based on the calendar year beginning with the period after the award is made. Grant
recipients will be required to submit an FFR throughout the entire period of performance of the grant.
The reporting periods for the FFR are January 1 through June 30 (report due by July 31), and July 1 through
December 31 (report due by January 31).
At the end of the grant's period of performance, all grantees are required to produce a final report on how the
grant funding was used and the benefits realized from the award. Grantees roust submit a final financial report
and a final performance report within go days after the end of the period of performance.
Program officer; Catherine Patterson is the Program officer for this grant program. The Program officer is
responsible for the technical monitoring of the stages of work and technical performance of the activities
described in the approved grant application. if you have an programmatic questions regarding your grant, please
call the AFG Help Desk at 366-274-0960 to be directed to a program specialist.
Grants Assistance officer: Jane Early is the Assistance officer for this grant program. The Assistance Officer
is the Federal official responsible for negotiating, administering, and executing all grant business matters.
Grants Management Division Poc: The Grants Management specialist shall be contacted to address all
financial and administrative grant business matters for this award. If you have any questions regarding your
grant please call AS C-GMD at 866--927-5646 to be directed to a specialist.
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Panel Review
1 a. AGREEMENT NO.
EMW 2010-FP-00286
6. RECIPIENT NAME AND
ADDRESS
Kalispell Fire Department
312 1 st Ave East
Kalispell
Montana, 59901-4985
9. NAME OF RECIPIENT
PROJECT OFFICER
Dan Diehl
11. EFFECTIVE DATE OF
THIS ACTION
20-JUN -11
FEDERAL EE ECY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARDIAMENDMENT
2. AMENDMENT 3. RECIPIENT" NO. 4. TYPE OF 5. CONTROL NO
NO. 81-6001281 ACTION W494331 N
AWARD
7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS
Grant Programs Directorate FEMA, Financial Services Branch
500 C Street, S.W. 500 C Street, S.W., Room 723
Washington DC, 20472 Washington DC, 20472
POC: Jane Early
PHONE NO. 10. NAME OF PROJECT COORDINATOR
4067587761 Catherine Patterson
12. METHOD OF 13. ASSISTANCE ARRANGEMENT
PAYMENT Cost Sharing
S F-270
15. DESCRIPTION OF ACTION
a. vindicate funding data for awards or financial changes)
PROGRAM NAIVE CFDA NO. ACCOUNTING DATA PRIOR
ACRONYM (ACCS CODE) TOTAL
.XXX-XXXXXXX- AWARD
xxxx xxxx-x
FP 97.044 2011-M0-3120GF-25000000- $0.00
4101-D
PHONE NO.
1-866-274-0960
14. PERFORMANCE PERIOD
From:20-JUN- To:19-JUN-12
11
Budget Period
From:12-NOV To:30-SEP-11
10
AMOUNT CURRENT
CUMMULATIVE
AWARDED THIS TOTAL AWARD
NON -
ACTION
FEDERAL
+ OR (-)
COMMITMENT
$51742.00 $5,742.00
$638.00
TOTALS $0.00 $51742.00 $5,742.00 $638.00
b. To describe changes other than funding data or financial changes, attach schedule and check here.
N/A
16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT
TO FEMA (See Block 7 for address)
Assistance to Firefighters Grant - Fire Prevention and Safety Program recipients are not required to sign and return copies of this document.
However, recipients should print and keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
N/A N/A
18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE
Jane Early 15-JUN-11
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