2. Accept Grant - Parks and Recreation Department• lKalispell
Post Office Box 1997 - Kalispell, Montana 59903
Telephone: (406) 758-7701 Fax: (406) 758-7758
REPORT TO: Honorable Mayor and City Council
FROM: Mike Baker, Director, Parks and Recreation
Jane Howington, City Manager
SUBJECT: DNRC Arbor Day Grant
MEETING DATE: January 18, 2011
BACKGROUND: The Parks and Recreation Department has applied for and been awarded a
$1,000 Arbor Day Grant from the Department of Natural Resources. This grant from DNRC is
awarded to assist communities in the celebration of Arbor Day. Kalispell's Arbor Day event
will be on April 29, 2011. The Street Tree Commission and city staff will host and facilitate an
Arbor Day Celebration consisting of an educational program for School District #5, 3rd Grade
classes, annual flag raising, and planting of trees in public right-of-way. This grant helps support
this Arbor Day Celebration and other special Arbor Day projects.
RECOMMENDATION: Accept grant award and authorize City Manager to execute
agreement.
FISCAL EFFECTS: This $1000 award requires a 35°Io ($350) match. The Parks and
Recreation Department has been receiving this grant for a number of years and therefore the
grant appropriation and the match is listed in the FY 10111 budget.
ALTERNATIVES: As suggested by the City Council.
Respectively submitted,
Mik:�r
Director, Parks and Recreation
ane Howington
City Manager
FOR DNRC USE ONLY
2011 Urban and Community Forestry Arbor Clay
Grant Agreement for city of Kalispell
This Grant Agreement is accepted by city of Kalispell, hereinafter referred to as the "Grantee,"
Federal ID No. 81-6001281 and represented by Lisa Simmer, Administrative Specialist, P.D.
Box 1997, Kalispell, ITT 59903, telephone (406) 758-7715, according to the following terms and
conditions.
This Grant Agreement, awarded and administered by the Montana Department of Natural
Resources and Conservation (DNRC) is consistent with the policies, procedures and objectives
of the Urban community Forestry Program and The Cooperative Forestry Assistance Act. This
grant may be funded with state funds as shown above or federal grant funds under Catalog of
Federal Domestic Assistance (CFDA) number #10.664. The parties to this Grant Agreement, in
consideration of the mutual covenants and stipulations set out herein, agree as follows:
The funds granted under this Grant Agreement may represent a subaward under a federal grant
or cooperative agreement. Award of federal funds requires Grantee to certify, and Grantee's
signature below represents its certification, that:
1. It will abide by all certifications and assurances set forth in Federal Forms AD-10481
"Certification Regarding Debarment, Suspension, Ineligibility & Voluntary Exclusion," and
SF-424B, "Assurances Non construction Programs;" both forms having been signed
as part of the application process, attached hereto as Appendices "A" and "B" and
incorporated herein by reference.
2. It is not delinquent on the repayment of any federal debt.
3. Its subgrantees and/or contractors are not ineligible for federal funds as outlined in 7
CFR Part 3017, Government wide Debarment and Suspension (NonProcurement) by
using Form AD-1048 and the on-line EPLS System (Excluded Parties List System) to
verify their status.
4. It is in compliance with the Drug -Free Workplace Act of 1988.
5. It is in compliance with Public Law 101-121, Section 319, which covers restrictions
regarding lobbying.
6. It will comply with 7 CFR, Sec. 3016.42 (records retention and access).
7. It will comply with the Single Audit Act Amendments of 1996 and with OMB Circular A-
133, "Compliance Supplement," establishing audit requirements for states, local
governments, Indian Tribal governments, and nonprofits that administer federal financial
assistance programs.
8. It will comply with OMB Circular A-122 for cost principles, relocated to 2 CFR, Part 230,
if it is a non-profit organization; with A-21, relocated to 2 CFR, Part 220, if it is an
educational institution; with A-87, relocated to 2 CFR, Part 225, if it is a local government
or a Native American Tribe; or with FAR 31.2 if it is a for -profit organization.
9. It will comply with OMB Circular A-110 for administrative requirements, relocated to 2
CFR, Part 215, if it is a non-profit organization or a for -profit organization; with A-110,
relocated to 2 CFR, Part 215, if it is an educational institution; or with A-102 if it is a local
government or a Native American Tribe.
10. It will comply with the Victims of Trafficking and Violence Protection Act of 2000, section
106(g), as amended 22 U.S.C. Sec. 7104(g) and will not engage in severe forms of
trafficking in persons during the period of time that the subaward is in effect; will not
procure a commercial sex act during the period of time that the subaward is in effect;
and/or will not use forced labor in the performance of the subaward.
11. It will comply with all Federal statutes relating to nondiscrimination and all applicable
requirements of all other Federal laws, Executive orders, regulations, and policies. The
following nondiscrimination statement will be posted in primary and secondary
recipient/cooperator offices, at the public service delivery contact point and included, in
full, on all materials regarding such recipients/cooperators' programs that are produced
by the recipients/cooperators/ for public information, public education, or public
distribution (including electronic distribution):
"In accordance with Federal law and U. S. Department of Agriculture policy, this
institution is prohibited from discriminating on the basis of race, color, national
origin, sex, age, or disability. (loot all prohibited bases apply to all programs.) To
file a complaint of discrimination, write USDA, Director, office of Civil Rights,
Room 326-w, Whitten Building, 1400 Independence Avenue, SW, Washington,
D. C. 20250-9410 or call (202) 720-5964 (voice and TDD). USDA is an equal
opportunity provider and employer.
If the material is too small to use the entire statement include, in print size no
smaller than the text:
"This institution is an equal opportunity provider. "
Section 1. Purpose and Basis of Award. The purpose of this Grant Agreement is to establish
mutually agreeable terms, conditions and specifications to implement an Arbor Day Celebration in
or near Kalispell, Montana.
Section 2. Term. The effective date of this Grant Agreement is the last date of signing, or upon
compliance with Section 8, Personnel, whichever is later, and shall terminate on June 15, 20115
unless terminated earlier pursuant to Section 15, Termination.
Section 3. Liaison. For all purposes requiring communication with the DNRC under this Grant
Agreement, Grantee shall direct such communications to Jamie Kirby, 2705 Spurgin Rd, Missoula,
MT 59804, phone number 406-542-4288, and e-mail address 'amiekirb mt. ov.
Section 4. Scope of work. Grantee hereby agrees to carry out the project description as outlined
in the Arbor Day Grant Application, attached hereto as Appendix "C" and incorporated herein by
reference, which describes the projects and activities to be performed upon municipal lands by
Grantee and their required dates of completion. In addition, Grantee must fulfill the terms specified
in Appendix "D" "Additional Requirements to Proposal", which is attached to this Grant Agreement
and incorporated by reference. Funding will not be provided if the requirements outlined in
Appendices "C" and "D" are not fulfilled.
Section 5. Grant Disbursements. The commitment by the DNRC to expend money, or to
perform any work, is contingent upon the DNRC receiving funds. No liability shall accrue to the
DNRC or its officials in the event such funds are not appropriated or allotted. The DNRC will
reimburse Grantee for costs actually incurred after the Grant Agreement has been fully
executed in an amount not to exceed one Thousand and no/100 Dollars $1,000-00. Basis of
payment will be as reimbursement of actual expenses with a thirty-five percent (35%) matching
requirement by Grantee of cash, in -kind and/or donated contributions. In order to receive
reimbursement, Grantee must provide the DNRC with receipts establishing that Grantee has
expended funds for approved project activities equaling one hundred thirty-five percent (135%) of
the grant award. Grantee shall submit invoices to the DNRC for reimbursement of approved
services as outlined in Appendices "C" and "D'. Payment will be made within thirty (30) days of
delivery of services/goods or receipt of a properly executed invoice, whichever is later.
Section 6. Legal Requirements. Grantee will perform the project in accordance with all
applicable federal, state, and local laws, statutes and ordinances and all applicable rules,
regulations, and standards established by the DNRC or other regulatory agency.
Section 7. Montana Lair and venue. The parties agree that any action at law or suit in
equity, or judicial proceeding for the enforcement of this Grant Agreement or any provision
thereof shall be instituted only in the courts of the State of Montana, and it is mutually
agreed that this Grant Agreement shall be governed by the laws of the State of Montana,
both as to interpretation and performance. In the event of litigation concerning the terms of
this Grant Agreement, venue shall be in the First Judicial District in and for the County of
Lewis and Clark.
Section 8. Personnel. Grantee is an independent agent and is not an employee, officer,
or agent of the State of Montana or of the DNRC. The DNRC is merely granting funds to
Grantee for use on a project to benefit Grantee. The workers' Compensation lags
applicable to the DNRC as an employer do not cover Grantee, its employees, or
contractors. Any employees providing services or work paid under this Grant Agreement,
including employees of any contractors must have worker's compensation coverage or be
under an approved exemption. Grantee's failure or the failure of its contractors to provide
or continue workers' compensation coverage or an approved exemption for employees
providing services or work under this Grant Agreement shall automatically void this Grant
Agreement.
Section 9. Equal Employment opportunity. Any hiring of employees under this Grant
Agreement shall be on the basis of merit and qualifications, and there shall be no
discrimination on the basis of race, color, religion, creed, sex, national origin, age,
disability, marital status, or political belief. As used herein, "qualifications" mean
qualifications as are generally related to competent performance of the particular
occupational task.
Section 10. Public Information and ownership of Products. All information resulting
from the project funded under this Grant Agreement shall be made available to the public.
Upon completion of this Grant Agreement, all information, reports, data, records,
documents, and materials pertaining to this Grant Agreement shall be available to the
public. Grantee shall indemnify and hold harmless the DNRC from liability for injury
caused by the release of any information, reports, data, records, documents, and materials
provided by Grantee. All copyrights, patents, or other royalty rights resulting from the
completion of this Grant Agreement or the information, reports, records, data documents,
materials, and end products of this Grant Agreement shall be the sole property of the
DNRC.
Section I I - Indemnity and Liability (Hold Harm Iess/I ndem n ification). Grantee agrees
to be financially responsible for any audit exception or other financial loss to the State of
Montana which occurs due to the negligence, intentional acts, or failure by Grantee and/or
its agents, employees, subcontractor, or representative to comply with the terms of this
Grant Agreement.
Grantee hereby agrees to defend, indemnify and hold harmless the DNRC from and
against any and all claims, demands, or actions for damages to property or injury to
persons or other damage to persons ❑r entities arising out of, or resulting from the
performance of this Grant Agreement or the results of this Grant Agreement, provided
such damage to property or injury to persons is due, in whole or in part, to the error,
omission, or negligent act of Grantee or any of its employees.
Section 12. Assignments, Transfers and Subcontracts. The parties mutually agree that
there will be no assignment, transfer or subcontracting of this Grant Agreement, nor any
interest in this Grant Agreement, unless agreed to by both parties in writing as provided in
Section 14, Modifications. This Grant Agreement shall be binding on all successors and
assigns of Grantee, including successors in interest.
Section 13. Audit. Grantee shall maintain reasonable records of its performance under
this Grant Agreement. Grantee agrees that the DNRC, the Legislative Auditor, or where
required by law, the Montana Legislative Fiscal Analyst, may audit all records, reports, and
other documents that Grantee maintains under or in the course of this Grant Agreement to
insure compliance with this Grant Agreement. Such records, reports, and other documents
may be audited at any reasonable time. The DNRC, upon Grantee's refusal to comply with
this section, may unilaterally terminate the grant. In the event this Grant Agreement is
terminated for such failure to comply, Grantee, at the option of the DNRC, shall return to
the DNRC all funds previously awarded and all results of the project to date.
Section 14. Modifications. No letter, telegram, or other communication passing between
the parties to this Grant Agreement, concerning any matter during the terra of this Grant
Agreement shall be deemed a part of this Grant Agreement unless it is distinctly stated in
such letter, telegram, or communication that it is to constitute part of this Grant Agreement,
and such letter, telegram, or communication is attached as an appendix to this Grant
Agreement and is signed by the authorized representative of each of the parties to this
Grant Agreement. If executed properly under this section, modifications of this Grant
Agreement do not need independent consideration to be legally enforceable.
Section 15. Termination. Upon breach of any of the terms and conditions of this Grant
Agreement by Grantee, the DNRC may terminate this Grant Agreement and have any and
all remedies at law or equity. In the event of such breach and termination, the DNRC may
further, at its option, take over the work and services and prosecute the same to
completion by contract or otherwise and Grantee shall be liable to the DNRC for any
excess cost occasioned to the DNRC thereby. Grantee may cancel this Grant Agreement
upon the DNRC's mutual written agreement and the DNRC may postpone or cancel this
Grant Agreement if subsequent funding is not available.
Section 16. waiver. A waiver of any particular provision of this Grant Agreement by the
DNRC shall not be construed as a waiver of any other provision, nor shall any such waiver
otherwise preclude the DNRC from insisting on strict compliance with this Grant
Agreement in other circumstances.
Section 17. Reports). The Project Report Form, which is attached to this Grant
Agreement as Appendix "E" and incorporated by reference, includes a description of all
activities related to and that have been carried out under the project. These activities
include but are not limited to: a statement of expenditures, narratives of work completed,
lists of contacts, mailing lists, and copies of publications. The deadline for submitting the
Project Report Form(s) is fifteen (15) days after the termination date pursuant to Section 2,
Term. Grantee understands that if the Project Report Form(s) are not provided to DNRC
within fifteen (15) days, that DNRC may not make payment under the terms of this Grant
Agreement. Failure to provide the report to the DNRC liaison as required may cause the
DNRC to terminate this Grant Agreement or withhold payments to Grantee.
Section 18. Grant Agreement Renewal. This Grant Agreement may, upon mutual written
agreement between the parties and according to the terms of this Grant Agreement, be
extended in six (6) month intervals for a period not to exceed one (1) additional year. Any
extensions are dependent upon legislative appropriations.
Section 19. Insurance Requirements.
General Requirements: The Grantee shall maintain for the duration of this Grant Agreement, at
its cost and expense, insurance against claims for injuries to persons or damages to property,
including liability, which may arise from or in connection with the performance of the work by the
Grantee, agents, employees, representatives, assigns, or contractors. This insurance shall
cover such claims as may be caused by any negligent act or omission.
Specific Requirements for Commercial General Liability: The Grantee shall purchase and
maintain occurrence coverage with combined single limits for bodily injury, personal injury, and
property damage of $300,000 per occurrence and $600,000 aggregate per year to cover such
claims as may be caused by any act, omission, or negligence of the Grantee or its officers,
agents, representatives, assigns or contractors.
Section 20. contents. This Grant Agreement consists of pages 1-6, plus Appendix "A"
Federal Form AD-1048, Appendix "B" Federal Form SF�-4245, Appendix "C" Arbor Day
Grant Application, Appendix "D" "Additional Requirements to Proposal and Appendix "B„
Project Report Form.
Date Grantee or Grantee's Authorized Representative
STATE OF MONTANA )
ss.
County of )
On the day of , 2011 before nee personally appeared
to me known to represent the City of
that executed the within and foregoing instrument and acknowledged the said instrument to be
the free and voluntary act and deed of the city of for the uses
and purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument on behalf of the city of
N WITNESS WHEREOF, I have hereunto set my hand and notarial seal the day and year first
above written.
Date
Signature of notarial officer
Seal, if Any
Name typed, stamped, or printed
Title (and Rank)
Residing at
My commission expires:
Montana Department of Natural Resources and
Conservation
6
U. S. vEPaRIMENroFAGRlcuLTM
Certification regarding Dedarnient, Suspension, rnelgidifity
and voCuntary EkcCusion - Lower Twr Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment
and Suspension, 7 CFR Part 3017, Section 3017.510, Participants' responsibilities. The
regulations were published as Part Iv of the January 30, 1989, FederafRegster(pages 4722-4733).
Copies of the regulations may be obtained by contacting the Department of Agriculture agency
with which this transaction originated.
(BEFORE coMPLEVa(,c cERqUrc.UzoN READ z,ucrroa(,s oaCNEvER5E•1
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
N"W,9 AND V1 V,9 OFAUVIORMED REMFMaMqYVE
SIGNAMM-9 DATE
1 of 2
Form AD-1048 (-REvv%M
INWRUC°ZIOV FORCrERq7FIC0ION
By signing and submitting this form, the prospective lower tier participant is providing the certification set
out on the reverse side in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification', in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as
used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing
Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this clause
titled "Certification Regarding Debarment, Suspension, Ineligibility and voluntary Exclusion - Lower Tier
Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may, but is not required to,
check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies
available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
ON
2 of 2
OMB Approval No. 0348-0040
ASSURANCES - NON -CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, ❑C 20503.
IPLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
'SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such
is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of 7•
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. §§6101-6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92- 255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination an the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, 0) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
Will comply, or has already complied, with the
requirements of Titles 11 and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally -assisted programs. These requirements apply
to all interests in real property acquired for project
purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole or
in part with Federal funds.
Previous Edition Usable Standard Form 424B (Rev. 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
1 of 2
9. Will comply, as applicable, with the provisions of the Davis -
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333), regarding labor standards for federally -assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11. Will comply With environmental standards Which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
foodplains in accordance with EO 11988; (e) assurance of
project consistency With the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
ISIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
APPLICANT ORGANIZATION
12. Will comply With the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply With the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance With the Single Audit
Act Amendments of 1996 and OMB Circular No. A-1331
"Audits of States, Local Governments, and Non -Profit
Organizations,"
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
.....................
TITLE
DATE SUBMITTED
January 4, 2011
Standard Form 424E Rev. 7.97) Back
2 of 2
fi -ek,�f X�f 1
-- - - Montana Department of Natural Resources and Conservation
$1,000 ARBOR DAY GRANT APPLICATION
- Submit one original and one copy with two copies of your Arbor Day Procla
mation.
By January 1, 2011 to:
MT DNRC, Urban Forestry Grant Program, 2705 5purgin Road, Missoula, MT 59844-3199
Arbor Day Proclamation can be found at:
http://www.arborday.org/arborday/�
ra hicsl roclamation. df
APPLICANT (COMMUNITY/ORGANIZATION NAME)
FEDERAL TAX IDENTIFICATION NUMBER
City of Kalispell
81--6001281
APPLICANT ADDRESS
CITY/TOWN STATE ZIP
P O BOX 1997
Kalispell MT 59903
PHONE
EMAIL
406-758-7715
kpr@kalispell.com
INITIAL HERE TO INDICATE THAT YOU ARE REQUESTING
ARBOR DAY CELEBRATION DATE
$1,000 AS TREE CITY USA COMMUNITY.
r,f
April 29, 2011
APPLI ANTS PRINCIPAL REPRESENTATIVE
CONTACT NAME:
EMAIL ADDRESS:
Lisa Simmer, Administrative Specialist
lsimmer@kalispell.com
[MAILING ADDRESS:
PHONE NUMBER:
P O BOX 1997 KALISPELL MT 59903
406-758-7715
OTHER IMPORTANT CONTACT(S) (list by name, title, and best
method to reach the person):
Mike Baker, Director, Kalispell Parks & Recreation
Chad Fincher, Parks Superintendent
IMPORTANT
Tree City USA communities since at least 2009 are eligible for a $1000 grant.
➢ This grant requires a minimum match of 35% of the grant award (A $1000 grant reimbursement must show an additional
match of $350.00.)
1. ARBOR DAY EVENT: DESCRIBE THE CELEBRATION YOUR COMMUNITY IS PLANNING. HOW WILL THIS GRANT
HELP YOUR COMMUNITY'S CELEBRATION?
The City of Kalispell Street Tree Commission members, Kalispell Parks Staff and crew will host and facilitate a well publicized
Arbor Day Celebration. This celebration will include the traditional and long standing event with local 3rd grade students
watching a video, a Tree City USA flag presentation and raising, educational talks regarding the importance of trees and being
"Good Tree Stewards" and the planting of two trees on or near their school. Additionally, the City staff will work with
volunteers on a special rehabilitation and tree planting project at the entrance to Lawrence Park. This project will include the
planting of Sioux Land Poplars, in an area of the park that is currently barren and in need of landscaping. There will be new
irrigation installed in this section of park prior to planting. Trees will receive additional watering by parks crew throughout
summer as needed.
2. A MAINTENANCE PLAN IS REQUIRED FOR ALL TREES PLANTED. PLEASE STATE HOW YOUR COMMUNITY
PLANS TO HELP ENSURE THE LONG-TERM HEALTH OF THE TREES PLANTED?
Students are asked to monitor and water their trees. Ownership in their trees is greatly encouraged by Street Tree Commission
Volunteers. The Street Tree Commission volunteers have decided to contact School District #5 maintenance staff and provide
information regardingregH4iRg tree care and contact numbers, should maintenance staff have any questions.
8
3. HOW DOES YOUR COMMUNITY PLAN TO HIGHLIGHT AND/OR. PUBLICIZE THIS EVEN?
All Arbor Day celebrations are publicized through public service announcements to all local media including radio, TV,
newspapers and comp iunity calendars (including online calendars). The parks department staff and/or Street Tree Commission
volunteers have access to media promotion through a Channel 9 TV spot to promote Arbor Day celebrations. Parks staff will
publicize these events and seep volunteer help and welcome the public to join the celebration, through emailin.g of over 1,000
customers.
4. WILL VOLUNTEERS BE INVOLVED IN THE PLANNING AND IMPLEMENTATION OF YOUR ARBOR. DAY
CELEBRATION? AND IF SO, WHO WILL PARTICIP.A.TE AND WHAT IS THEIR ROLE? YOU WILL BE REQ&7RED TO
KEEP TRACK OF VOL VNTE.ER HOL176 FOW REPORTfl VG.
Street Tree Commission Volunteers will host and facilitate the elementary school celebration. Volunteer groups will be sought
through Montana Conservation Corp, Flathead Malley Community College, Montana Campus Corps, Master Gardening course
and school students/organizations to plant trees & shrubs at Lawrence Park entrance project.
All volunteer time will be tracked and reported. Public will be welcomed to volunteer in any manner they wish through
PSA's, emai.ls, etc.
A UIHDRI.ZING SIGNATURE:• I certJfy L4arelebrati gibed in this application is approved and supported by the city govenunent.
A UT ORTZTNG.SIGNATVRE .
T-I LE A 'strative Specialist
DATE 12113110
*Please remember to submit your Proclamation with your Grant Application*
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Appendix "D 11
Additional Requirements to Proposal
In addition to the specifications provided in Appendix C, Grant Agreement Number UCF-11-007
submitted by City of Kalispell Federal Tax Identification Number 81-6001281 the following must be
completed:
Tree planting specifications - All tree planting projects must follow the specifications given here:
NEW TREE PLANTING
The ideal time to plant a tree is when it is in a dormant condition, either in the fall, after leaves have dropped, or in
early spring before bud -break. Weather conditions at these times are generally cool, and allow plants to establish
new roots prior to having to endure the hot, dry conditions of summer. If trees have been properly cared for in the
nursery or garden center, you should be able to plant a potted or ball & burlap (B&B) tree nearly any time during
the growing season. Before you begin planting your tree, be sure you have had all underground utilities located
prior to digging the hole. Call your local utility services at least 2 days prior to digging. (Usually 1-800-424-5555 in
MT)
Remove co -dominant
leaders _
Prune rubbing or
crossing branches _
after first year.
DO NOT stake or wrap trunk
unless necessary
Remove tags and labels Vol
Remove all balling ropes
Remove wire basket. =_F
iiden and score hale wall.
DO NOT prune terminal leader or
branch tips
Prune narrow crotch angles and
water sprouts after first year.
Prune broken branches
Prune suckers
2" - 4" mulch kept away from trunk
t Soil well to contain water
Pr
� . _ UNAMENDED bacl€ it soil
07
Remove container and cut circling roots if
container -gown, or as much burlap as
possible if field gown
t Pig hole 2-3 times root ball width
DIG A SHALLOW, BROAD PLANTING HOLE. Make the hole approximately three times the width of the root ball,
but only as deep as the root ball. You should have a minimum of 1 2" inches of loosened soil on all sides of the
root ball. It is important to make the hole wide, as new roots will expand more quickly into loose soil. Most urban
soils are compacted and unsuitable for healthy root growth.
IDENTIFY THE TRUNK FLARE. The trunk flare is the part of the trunk where the roots spread out at the base of
the tree. This point should be visible after the tree has been planted. If the trunk flare is not visible, you may have
to remove some soil from the top of the root ball prior to planting the tree. This is critical in determining how deep
the hole should be for proper planting. (See illustration above).
REMOVE THE POT OR CONTAINER FROM AROUND THE SOIL BALL. If planting a B&B tree with a wire
basket, cut the bottom out of the basket prior to placing the tree into the hole. It will be easier to remove the
basket from the root ball prior to backfilling if you only have to cut the sides of the basket after it is in the hole.
PLACE THE TREE AT THE PROPER DEPTH. Before putting the tree in the hole, check to see that the hole has
been dug to the proper depth. The majority of the roots on a newly planted tree will develop within the top 1211
inches of soil. If the tree is planted too deep, new roots may not develop due to lack of oxygen. It is better to plant
the tree slightly high (1" to 2" above the base of the trunk flare), than to plant it at or below the original growing
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level. This will allow for some settling. To avoid damage When setting the tree into the hole, always lift the tree by
the root ball, never by the trunk.
STRAIGHTEN THE TREE IN THE HOLE. Before you begin backfilling, view the tree from several directions to
confirm it is straight. Once you have begun to backfill, it is difficult to reposition.
FILL THE HOLE WITH SOIL. Fill the hole about 1/3 full and gently (but firmly) tamp the soil around the base of
the root ball. At this time, the Wire basket can be removed, and all string and wire should be removed from around
the trunk. Fill the remainder of the hole, taking care to pack the soil to eliminate air pockets that could cause roots
to dry out. Water tamping (adding soil and settling it with Water) is an acceptable, but messy, method of
accomplishing this,
STAKE THE TREE (IF NECESSARY). If the tree is firm Within the soil ball, and the top is generally in proportion
to the size of the root ball, staking may not be necessary. Studies have shown that trees Will establish more
quickly and develop stronger trunk and root systems if they are not staked at the time of planting. However,
protective staking may be required on sites Where lawn mower damage, vandalism or Windy conditions are
concerns. Support staking and ties should be removed after one growing season. A wide, flexible tying material
should be used so that injury to the trunk is minimized.
MULCH THE BASE OF THE TREE. Mulch is simply organic matter applied to the base of the tree. It serves to
hold moisture, moderate soil temperatures, reduce competition from grasses and Weed and reduces mechanical
injury from mowers and string trimmers. A two to four inch thick layer is ideal. Care should be taken not to cover
the trunk of the tree with mulch, as it can cause decay of the bark at the base of the free.
FOLLOW UP CARE. Keep the soil moist, but not soaked. Over Wafering Will cause leaves to turn yellow or fall off.
Water trees at least once a week (unless significant rain is received), and more frequently during hot, dry weather.
When the soil is dry beneath the surface of the mulch, it is time to water. other follow-up care may include minor
pruning of branches that were damaged during the planting process. Wait to begin corrective pruning until after
the first season of growth in the new location.
FERTILIZATION IS NOT RECOMMENDED DURING THE FIRST GROWING SEASON. LOW NITROGEN,
SLOW RELEASE FERTILIZER IS SUGGESTED FOR. FERTILIZATION IN SUBSEQUENT YEARS.
For all tree 0anting, grantee must follow ANSI A300 Standards JAmerican National Standards
Institute & Best Management Practices to Tree Planting - a companion publication to ANSI A300.
LONG TERM TREE MAINTENANCE
After you've planted the tree, further routine care and favorable Weather conditions will ensure that your new tree
will grow and thrive. Newly planted trees often have defects that began long before planting and may need
structural training and pruning. Undertaken early and judiciously, a young tree can be helped to develop into a
mature tree that requires little if no maintenance. A valuable asset to any landscape, trees provide a long-lasting
source of beauty and enjoyment for people of all ages. When questions arise about the care of your tree, consult
your local ISA Certified Arborist or a tree care or garden center professional for assistance. Use the following as
an example maintenance plan:
YEAR ONE: Support and train trees that Were planted in 2011
® Small tree training, essential pruning (during tree's dormancy period)
* Mulching -- 1 to 2 inches of mulch, kept away from base of the truck
• Watering - frequent, deep Watering following installation, and continued throughout summer months
• Education - involve children during tree planting, provide information and valuable lessons about trees
and their benefits
YEAR TWO: Maintain urban trees throughout the community
* Remulching, if needed
* Watering - deep watering at least 2 times per week to help tree establishment
* Tree inspection -- check for any signs of insects, disease, vandalism, or other stress
YEAR THREE: Ensure survival of trees planted in 2011 and begin assessment for future tree planting projects
* Fertilizing -- test soil to ensure tree is getting adequate nutrients
* Watering - continue constant Watering schedule throughout Warm summer months
* Tree inspection -- check for signs of stress, insects, disease, or vandalism
0 Vegetation/weed control - Weed the mulched area, consider using controls in areas of persistence
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