4. Resolution 5479 - FEMA Grant Acceptance and Budget AppropriationKALISPELL FIRE
DEPARTMENT
_ Po Box 1997
Daniel Diehl — Fine Chief _
312 First Avenue East
Dave Dedman — Assistant Chief -
- Kalispell, Montana 59901
Cec Lee —Executive Secretary
Phone: (406) 758-7764
FAX: (406) 758-7777
To: Mayor Tammi Fisher
Kalispell City Council
FROM: Dan Diehl, Fire Chief
Jane Howington, City Manager
RE: Assistance to Firefighters Grant
MEETING DATE: February 7, 2011
BACKGROUND: The Kalispell Fire Department applied for and received a grant from the
Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS)
to replace worn firefighter personal protective clothing.
This grant will replace five sets of firefighter protective clothing for a total of $5,200. The Federal
share of the grant is 90 percent or $4,680 and the City of Kalispell share of the cost is 10 percent or
$520.
RECOMMENDATION: Accept the grant and approve the budget appropriation.
Dan Diehl
Fire Chief
ane Howington
City Manager
"Protecting our community with the highest level of professionalism."
WHEREAS, on August 16, 2010, the City Council adopted Resolution 5444 adopting the
annual appropriations of the City of Kalispell for fiscal year 2010-2011; and
WHEREAS, on January 18, 2011, the City of Kalispell was informed that it was a recipient of a
grant award from the Department of Homeland Security in the amount of $4,650
to replace worn firefighter personal protective clothing, with a match requirement
of $520, and
WHEREAS, said funds available to the City were not appropriated pursuant to Section 7--6-
427 1, and an increase of appropriation authority is needed.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNC11L OF THE CITY OF
FOLLOWS:KALISPELL AS
SECTION I. That the City Council hereby accepts the Department of Homeland
Security Grant in the amount of $4,680 with a match requirement of $520.
SECTION II. That the City Council hereby appropriates the sum of $4,680 and directs
the Finance Director to allocate said amount.
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR. OF
THE CITY OF KALISBELL, THIS 7T I -I DAY of EEBRUARY, 201 L
Tammi Fisher
Mayor
Theresa White
City Clem
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Mr. Dan Diehl
Kalispell Fire Department
Po Box 1997
Kalispell, Montana 59903-1997
Re: Grant No. EMW-2010-FG--03179
Dear Mr. Diehl:
On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security
(DHS), I am pleased to inform you that your grant application submitted under the FY 2010 Assistance to
Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S.
Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved
project costs total to $5,200.00. The Federal share is 90 percent or $4,680.00 of the approved amount and your
share of the costs is 10 percent or $520.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and
understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these
documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when
you request and receive any of the Federal grant funds awarded to you. By accepting the grant, you agree
not to deviate from the approved scope of work without prior written approval from FEMA.
If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember,
you should request funds when you have an immediate cash need.
If you have any questions or concerns regarding the awards process or how to request your grant funds, please
call the helpdesk at 1-866-274-0960.
Elizabeth M. Harman
Assistant Administrator
Grant Programs Directorate
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Article I
Article II
Article III
Article IV
Article V
Article VI
Article VI
Article VIII
Article IX
Article l - project Description
Agreement Articles
TABLE of CONTENTS
Project Description
Grantee Concurrence
Period of Performance
Amount Awarded
Financial Guidelines
Prohibition on Using Federal Funds
GPD Allocations
Financial Reporting
FEMA officials
The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and
firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined
that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as
well as the request details section of the application - including budget information -- is consistent with the
program's purpose and worthy of award. Therefore, the grantee shall perform the work described in the
approved grant application as itemized in the request details section of the application and further described in
the grant application's narrative. These sections of the application are made a part of these grant agreement
articles by reference. The grantee may not change or make any material deviations from the approved scope of
work outlined in the above referenced sections of the application without prior written approval from FEMA.
Article 11 - Grantee Concurrence
By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees
to abide by the terms and conditions of the grant as set forth in this document and the documents identified
below. By receiving funds under this grant, grantees agree that they will use the funds provided through the
Fiscal Year 2010 Assistance to Firefighters Grant Program in accordance with these Articles of Agreement and
the program guidelines provided in the Fiscal Year 2010 Assistance to Firefighters Grant program guidance. All
documents submitted as part of the application are made a part of this agreement by reference.
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Article 1I1- Period of Performance
The period of performance shall be from 07-JAN-11 to 06tiJANA 2.
Article Iv - Amount Awarded
The amount of the award is detailed on the obligating Document for the Award attached to these articles.
Following are the budgeted estimates for each object class of this grant (including Federal share plus grantee
match):
Personnel
$0.00
Fringe Benefits
$0.00
Travel
$0.00
Equipment
$51200.00
Supplies
$0.00
Contractual
$0.00
Construction
$0.00
Other
$0.00
Indirect Charges
$0.00
Total
$51200.00
NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters)
Given the age of the applicant's existing equipment inventory, the request for the number of turnouts is
excessive (10 @ $1,300), for a department where 22 active members have compliant gear that is less than 8
years old. We'll fund 4 @ $1,300.
The Program office has made the following award recommendations at this level:
Total budget $5,200
Federal share $4,680
Applicant share $520
Article v - Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements,
Cost Principles, and Audit Requirements. A nonexclusive list of regulations commonly applicable to FEMA
grants are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and other Nonprofit organizations (OMB Circular A--110)
B. Cast Principles
1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
3. 2 CFR Part 230, Cost Principles for Nonprofit organizations (OMB Circular A-122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts
with Commercial organizations
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C. Audit Requirements
1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations
Article vl - Prohibition on Using Federal Funds
Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of
the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of FEMA.
Article v! - GPD Allocations
The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2010
Assistance to Firefighters Grant Program guidance and application kit.
Article Vill - Financial Reporting
Recipients of any AFG grants will be required to submit a semiannual Federal Financial Report (FFR) via the
automated system on the Standard Form 425. The FFR is intended to provide Federal agencies and grant
recipients with a standard format and consistent reporting requirements throughout the government. The FFR, to
be submitted using the online e-grant system, will be due semi-annually based on the calendar year beginning
with the period after the award is made. Grant recipients will be required to submit a FFR throughout the entire
period of performance of the grant.
The reporting periods for the FFR are January 1 through June 30 (Report due by July 31), and July 1 through
December 31 (Report due by January 30).
At the end of the grant's period of performance, all grantees are required to produce a final report on how the
grant funding was used and the benefits realized from the award. Grantees must submit a final financial report
and a final performance report within 90 days after the end of the period of performance.
Article IX - FEA officials
Program Officer. Catherine Patterson is the Program Officer for the Assistance to Firefighters Grant Program.
The Program Officer is responsible for the technical monitoring of the stages of work and technical performance
of the activities described in the approved grant application.
Grants Assistance Officer; Natalie Romanoff is the Assistance officer for this grant program. The Assistance
Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters.
Grants Management Division POC: The Grants Management Specialist shall be contacted to address all
financial and administrative grant business matters for this award. if you have any questions regarding your
grant please call ASK-GMD at 885-927-5046 to be directed to a specialist.
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1 a. AGREEMENT NO
EMW 2010-FO-03179
6. RECIPIENT NATIVE AND
ADDRESS
Kalispell Fire Department
312 1 st Ave East
Kalispell
Montana, 59901-4985
9. NAME OF RECIPIENT
PROJECT OFFICER
Dan Diehl
11. EFFECTIVE DATE OF
THIS ACTION
07-JAN-11
FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD/AMENDMENT
2. AMENDMENT 3. RECIPIENT NO. 4. TYPE OF 5. CONTROL NO
NO. 81-6001281 ACTION W494324N
0 AWARD
7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS
Grant Programs Directorate FEMA, Financial Services Branch
500 C Street, S.W. 500 C Street, S.W., Room 723
Washington DC, 20528-7000 Washington DC, 20472
POC: Natalie Romanoff
PHONE NO. 10. NAME OF PROJECT COORDINATOR
4067587761 Catherine Patterson
12. METHOD OF 13. ASSISTANCE ARRANGEMENT
PAYMENT Cost Sharing
SF-270
15. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM NAME CFDA NO. ACCOUNTING DATA PRIOR
ACRONYM (ACCS CODE) TOTAL
xxxx-xxx-xxxxxx-xxxxx- AWARD
xxxx-xxxx-x
AFG 97.044 2011--MO-312OGF-25000000-- $0.00
4101-D
PHONE NO.
1-866-274-0960
14, PERFORMANCE PERIOD
From:07-JAN- To:06-JAN-12
11
Budget Period
From:29-OCT- To:30-SEP-11
10
AMOUNT CURRENT
CUMMULATIVE
AWARDED THIS TOTAL AWARD
NON -
ACTION
FEDERAL
+ OR (-)
COMMITMENT
$41680.00 $4,680.00
$520.00
TOTALS $0.00 $4,680.00 $4,680.00 $520.00
b. To describe changes other than funding data or financial changes, attach schedule and check here.
N/A
16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT
TO FEMA (See Block 7 for address)
Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and
keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
N/A NIA
18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE
Natalie Romanoff 28-DEC-1 0
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