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2. Bid Award - Sidewalk & Curbing ProjectMarch 25, 2011 REPORT To: Mayor and City Council. FROM: Paul E. Burnham, PE, City Engineer SUBJECT: Award Bid — 2011 Sidewalk and Curbing Project MEETING DATE: April 4, 2011 BACKGROUND: Each year the City prepares a bid for construction of sidewalks and curbing throughout the City. This bid provides the contractual baseline for the individual_ replacement and infill sidewalk projects that are completed by the City utilizing the City's 50150 sidewalk replacement program. Bids were received from Sandon Construction Company Inc. and Apex Contracting Inc. In order to properly analyze the bids, typical project costs were computed for installation of 250 square feet of residential sidewalk replacement, 250 square feet of residential infill sidewalk, and 250 square feet of downtown business frontage sidewalk. These typical project costs are summarized in the attached bid analysis. Sandon Construction Company Inc. is the low bidder in all categories. RECOMMENDATION: Award the 2011 Sidewalk and Curbing Project to Sandon Construction Company, Inc. ACTION REQUESTED: AT THE CITY COUNCIL. MEETING OF APRIL 4, 2011, MOTION TO AWARD THE 2011 SIDEWALK AND CURBING PROJECT TO SANDON CONSTRUCTION COMPANY, INC. FISCAL EFFECTS: Potential expenditure of 50150 sidewalk and curbing funds from the Gas Tax Fund totaling $45,6 5 4. o 0 ALTERNATIVES: As suggested by the City Council. Respectfully submitted, Paul E. Burnham, PE City Engineer Attachment: Bid Analysis Jane Howington City Manager 201 10AYenue East, P.O. Pax 1997, KalW1, MT 59903 :hone (406) 7s8-7720 — Fax (# ) ?'S8-7931 www.ka&pe1Lcam 111111- 3111q� 1111111 I .............. -."I March 25, 2011 To: Paul B. Burnham, PE, City Engineer From: Fred Zavodny, Pro' AnJF r Re: 2011 Sidewalk & Curbing Bid A ysis and Recommendation This contract is designed to assist property owners wishing to replace or construct new infill sidewalks adjacent to their property utilizing the 50150 cost sharing program. The 50150 cost sharing program was established by the City Council to encourage sidewalk replacement and sidewalk infill construction by equally dividing the cost between the City and the property owner, The City has $20,654 remaining in the current budget for 50/50 sidewalk work. A $25,000 appropriation is requested for the 2011/2012 fiscal year. Bids for Sidewalk and Curbing Construction for the year ending December 31, 2011 were opened on Thursday, March 24, 2011. Bids were received from Sandon Construction Company Inc. and Apex Contracting Inc. All bids were in order and contained the required. Bid Bond. The Bid Price from each bidder to replace an average 250 SF residential sidewalk. is as follows: Bid Item Sandon Apex Sidewalk Removal 250.00 437.50 Concrete Placement 1237.50 1937.50 Landscaping 200.00 175.00 Total. $1725.00 $2550-00 The Bid Price from each bidder to install an average 250 SF infill residential sidewalk is as follows: Bid Item Sandon Apex Concrete Placement 1237.50 1937.50 Landscaping 200.00 175.00 Total $1437.50 $2112.50 The Bid Price from each. bidder to replace an average 250 SF downtown business frontage sidewalk is as follows: Bid Item Sandon Sidewalk Removal 250.00 437.50 Concrete Placement 1237.50 1937.50 Total $1487,50 $2375.00 Sandon Construction Company Inc. is the low bidder in all categories. I recommend the bid for Sidewalk and Curbing Construction for the Year ending December 31, 2011 be awarded to Sandon Construction Company Inc.