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04/27/05 MDT/Aeronautics Division Loan or Grant DisbursementsMontana Department of Transportation Jim Lynch, Director serviny you with PNde Aeronautics Division, Brian Schweitzer, Governor 2630 Airport Road PO Box 200507 Helena MT 59620-0507 April27", 2005 MEMO TO: Airport Sponsors FY - 2005 Loan and/or Grant Award/Extension Recipients MEMO FROM: Jim Greil, Chief Airports/Airways Bureau SUBJECT: Aeronautics Division Loan and/or Grant Disbursements This letter is a friendly reminder regarding the status of your loan and/grant disbursement. As of July 1st, 2004, the state entered fiscal year 2005, which means that since last July, your loans and/or grants have been able to be processed and paid. The Montana Aeronautics Board set forth a requirement that all approved fiscal year 2005. grant and loan funds must be disbursed by June 1s; 2005. To date, we have not disbursed your grant and/or loan funds. Before we can disburse your funds, certain documentation is required to be returned to our office. The items that are needed by the Division from you were detailed in your grant/loan award letter sent last year. These items that you need to return to our office, if you have not already done so, might include a signed certificate(s) of sponsor's attorney, a signed loan resolution, a notice to proceed for construction, a copy of expenses occurred or a copy of the applicable FAA grant acceptance letter. A list of those airports that were awarded money including the items that the Division has yet to receive is attached to this memo. If your records indicate something other than what is mentioned in the attachment, or if you have any other questions, please feel free to contact the Division at your earliest convenience. If the requirements' cannot be met for the disbursement of your funds by the deadline mentioned above, you may wish to submit a letter requesting that your approved grant and/or loan offer be extended for a another one year period. The Division must receive this request for an extension absolutely no later than M -'-' th, 2005. All requests for extensions are presented to the Aeronautics Board for their approval in early June. If no request for an extension of the approved loan and/or grant is received by the deadline, or the Aeronautics Board does not grant an extension for the allocated funds, then the sponsors funds will be reallocated towards the next years loan and grant program. Thanks for your attention to this matter. cc: All Applicable Engineering/Consulting Firms Montana -Aeronautics Board FY — 04 Grant/Loan File Phone: (406) 444-2506 An Equal Opportunity Employer 77Y: (800) 335-7592 Fax: (406) 444-2519 Web Page: www.mdt.state.mt.us/aeronautics 2005AERONAUTICS Airports that have not received payments .- � extension due 5-19-05 Loan $5,000 Notice of award sent 3-23-04. Still waiting for certificate of sponsor's attorney, loan resolution, FAA grant agreement and AIA/zoning info. Engineer is Scott Bell of Morrsion Maierle Inc. Ekalaka — 05G extension due 5-19-05 Grant $27,752 Notice of award sent 3-23-04. Still waiting for certificate of sponsor's attorney, FAA grant agreement and AIA/zoning info. Engineer is Mark Marvel of Kadrmas, Lee and Jackson. Forsyth — 05L extension due 5-19-05 Loan $31,332 Notice of award sent 3-23-04. Still waiting for certificate of sponsor's attorney, loan resolution, FAA grant agreement and AIA/zoning info. Engineer is Kadrmas, Lee and Jackson. Hamilton — 03GL Carryover 3rd extension due 5-19-05 Grant $75,000 ($7,500 paid/$67,500 remaining) Loan-$108,874 (this money was already allocated into the 05 program) 1st yr. approval of extension sent 1-27-03. 2nd 6 month extension granted in person at Jan board meeting until 11-25-04. Paid $7,500 5-20-04. Still waiting for certificate of sponsor's attorney, loan resolution, FAA grant agreement and AI/�/7o! !ng info for rer; a!s,!ng $6-7 500. Engir ieer is Scott Bell of Morrison/Maierle. Loan offer was rescinded 11-21-03 by airport due to longer than expected completion of project and to show good faith to other airports by returning the money. Hardin — 05GL extension due 5-19-05 Grant $1,450 Loan $1,450 Notice of award sent 3-23-04. Still waiting for FAA grant agreement and AIA/zoning info. Engineer is Gene Wasia of Morrison Maierle Inc. Kalispell City — 05G extension due 5-19-05 Grant $17,500 Notice of award sent 3-23-04. Still waiting for certificate of sponsor's attorney, FAA grant agreement and AIA/zoning info. Engineer is Phil Porrini of RPA. Libby — 05L extension due 5-19-05 Loan $3,750 Notice of award sent 3-23-04. Still waiting for certificate of sponsor's attorney, loan resolution, FAA grant agreement and AIA/zoning info. Engineer is Tim Orthmeyer of Morrison Maierle Inc. Philipsburg — 03GL Carryover 3rd extension due 5-19-05 Grant $50000� Loan $60:000 gin. 1 yr. extension granted f--om last y?ai' Approval of extension sent 1-27-03. 2"a yr. approval of extension sent 6-10-04. Still waiting for certificate of sponsor's attorney, loan resolution, FAA grant agreement and AIA/zoning info. Engineer is Keith Jenson of RPA. Plains — 05GL extension due 5-19-05 Grant $27,000 Loan $27,000 Notice of award sent 3-23-04. Still waiting for certificate of sponsor's attorney, loan resolution, FAA grant agreement and AIA/zoning info. Engineer is Rick Donaldson of RPA. Poplar — 04GL Carryover 2nd extension due 5-19-05 Grant $11,862 Loan $11,862 Notice of award sent 1-27-03. 1st yr. approval of extension,sent 6-10-04. Still waitina for certificate of sponsor's attorney, loan resolution, FAA grant agreement and AIA/zoning info. Engineer is Nigel Davis of Morrison / Maierle. Shelby — 05GL extension due 5-19-05 Grant $37,500 Loan $37,500 Notice of award sent 3-23-04. Still waiting for loan resolution. Engineer is Rick Donaldson of RPA. Three Forks — 05GL extension due 5-19-05 Grant $9,750 Loan $9,750 Notice of award sent 3-23-04. Still waiting for certificate of sponsor's attorney, loan resolution, FAA grant agreement and AIA/zoning info. Engineer is Scott Bell of 11V"or rsion Maier le inc. Twin Bridges — 05G extension due 5-19-05 Grant $5,000 Notice of award sent 3-23-04. Still waiting for FAA grant agreement. Engineer is Rick Donaldson of RPA. Billings -- 05PPG extension due 5-19-05 Grant $11,000 Notice of award sent 3/23/04. Still waiting for invoices. •IN Grant $11,000 Notice of award sent 3/23/04. Still waiting for invoices.