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07-06-11 TBID MinutesBoard of Directors Meeting Kalispell Tourism Business Improvement District Wednesday, July 6, 2011— 3:00 PM Kalispell Chamber of Commerce Minutes Board Members Present: Chris Walter, Dan Moderie, Janet Clark, Lori Fisher, Arlinna Wolfe and Gib Bissell Board Members Absent: none Staff Present: Joe Unterreiner, Diane Medler Guests Present: Angie Bowman, Holiday Inn Express Meeting was called to order by Gib Bissell, Chairman of the Board at 3:00 PM. 1. Hear from the public none 2. Board Action a. Election of board trustee: Discussion: Ballots containing two nominees from the large hotel category for the board position recently vacated by Bryan Scott were sent to all TBID members for a vote. Diane confirmed that 7 ballots were returned and Lisa Brown received the highest number of votes. Action: Chris Walters moved that the board confirm the appointment of Lisa Brown to serve out the term which expires June 30, 2014. Motion seconded by Arlinna Wolfe. Board approved unanimously. b. Approve Minutes from the June 1, 2011 Meeting: Discussion: None Action: Motion was made by Janet Clark to approve the minutes as written. Motion seconded by Chris Walters. Board approved unanimously. c. TBID financial statements: Discussion - None Action: Motion was made by Lori Fisher to approve the financial statements. Motion seconded by Janet Clark. Board approved unanimously. 3. Board Discussion a. TBID quarterly payments: At the June meeting the board discussed the ambiguity of the payment policy and payment form. Diane was instructed to clean up the documents to specify that the payment and reporting form must be received or postmarked on the last day of the month following the close of the reporting quarter. Looking more closely at the payment policy it was determined that the section "Failure to collect and report — determination of assessment by finance director" is very confusing and clarification needs to be sought from the city attorney Charlie Harball. Janet Clark will discuss with Charlie and report back to the board at the August meeting. b. New Hires: Vonnie Day has been hired as Travel Counselor for the Visitor Information Center. She began July 51h. Vonnie brings a vast knowledge of the area and love of customer service to the VIC. Diane is working to also secure a part time VIC staff to cover 4 hours on Saturday. Janet Clark agreed that it was important to have the VIC open on weekends in the summer and suggested that in next year's budget that more funds are allocated to allow for more hours on Saturday. Rob Brisendine has been selected as sales manager and will begin on July 181h. Rob has a vast background in bringing groups and events to a community in his current position with the CVB in Henderson Nevada. c. Wrestling Tournament: Diane gave a recap of the western regional wrestling tournament presentation made in Pocatello Idaho June 23rd. Although Kalispell was not successful in securing the bid for next year's event it was a productive experience to begin to position Kalispell as a destination capable to host large tournaments. d. Wayfinding proposal: the KCVB is working in cooperation with the KBID and the City of Kalispell to complete a comprehensive wayfinding study to create a plan for improved visitor signage in downtown Kalispell and directing visitors to Kalispell from other parts of the valley. The KCVB funds will cover the portion of the study identifying signage to bring visitors to and throughout Kalispell. The $4,140 proposal will be funded with $3,000 from bed tax and $1,140 from TBID. The KBID is funding a similar proposal to focus on signage within downtown Kalispell. Both entities are working with the Preserve America grant awarded to the City which includes funding for gateway signage. e. Website update: www.discoverkalispell.com has been launched. Diane demonstrated the main points of the site to the board and requested that each spend time on their own and report back with any questions. Diane also demonstrated the banner ads to be featured on the Kalispell Trip Advisor page which directs viewers to the list of Kalispell hotels. Meeting was adjourned by Gib Bissell at 4:25 PM. Respectfully Submitted: Diane Medler For Further Information, Please Contact Gib Bissell, Board Chairman, gib@aeroinn.com or 406-755-3798 Diane Medler, CVB Director, dianem@kalispellchamber.com or 406-758-2808 Board Meeting Schedule for 2011 - Kalispell Chamber Conference Room at 3:00 Pm jaRUaFy 9 ` 4 Marc--h P Afr+k6 May 4 J I August 3 September 7 October 5 November 2 December 7