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Kukulski to Dept Heads/North Haven HeightsTo: Department Heads From: Chris Subject: North Haven Heights Annexation Date: July 6, 2000 Last night I met with representatives from the North Haven Heights Homeowners Association to discuss annexation. I have a second meeting scheduled for July 26. In preparing for the meeting I need all of you to help answer their questions regarding City services. Please give me some guidance within the next ten days (July 16). Thank you. 1) Is North Haven Heights wholly surrounded by the City of Kalispell? Yes 2) What services does the City provide? Police - Full time police department with six officers per shift (24 hrs/day, 7 days/week) patrolling within the City limits. Fire - Full time fire/ambulance department with five man per shift (24 hrs/day, 7 days/week). ISO (homeowners insurance rating) of 5 which is equal to your current rating because you are within 1,000 feet of a City fire hydrant. * Street repair and maintenance - Would the City chip seal the street? Chipseal is a form of pavement maintenance that is routinely performed by the City using gas tax funds: If annexation occurs, and the streets are incorporated into the City system, then the City would perform this maintain the streets in accordance with its established policies. No date certain promise would be made for this maintenance. Maintenance is done according to prioritized need. After inspection it appears that chipseal would not provide any benefit and it would not be proposed. Would the City overlay the Street? See answer above and for general commentary substitute overlay for chipseal. The condition of the street is generally sound but badly weathered and aged. The base appears sound and does not indicate failure. The asphalt is hardened and cracked to the point that an overlay is needed. In this area we would likely propose a two inch or three inch overlay. With the low level of traffic, a two inch overlay would likely serve well for ten or more years. The estimated cost at today's prices would be about $28, 000.00. This should be done after settling the question of whether waterlsewer improvements are needed. A three inch overlay would cost about $38, 000.00. Periodic chipseal could cost in the range of $IS, 000.00 to $18, 000.00. Would we widen the street? There is no established program for this as there is with pavement maintenance. It would typically require an SID to fund the work. However, inspection of the area shows no reasons to consider this improvement. Drainage seems to work well and the low roadside ditches would greatly complicate any C&G or widening. Widening also would require a complete reconstruction of the storm drainage system, which would add to the cost. Unless there was wide support in the neighborhood, we would not recommend these improvements. Would we curb -gutter the street? See answer above. Based on your review of North Haven Drive which of the above improvements would be made and when? After settling the question of whether water/sewer improvements are needed we would recommend an early overlay of the roads to be followed with in two years with a chipseal to extend pavement live to its maximum. Chipseal every five to six years thereafter would be recommended to remain in line with our current practices. Which of these improvements would be paid for by the City and which would utilize an SID? Both street widening and curb and gutter are the types of improvement that could typically be funded via SID, but these improvements are not recommended In a new development the developer pays for the improvements and they are dedicated to the City. Elsewhere throughout the City SIDS typically have funded local improvements (In both cases it should be noted that the homeowner is actually paying for the improvement, whether realized or not.) However, gas tax funds can also be used for this. The decision rests with the Council and would be influenced by staff advice regarding needs for pavement preservation/maintenance. Street overlay and chipseal would be funded from the City's gas tax budget as routine pavement maintenance. No date certain promise can be made and the only thing that is certain is that the improvements would be fitted into a prioritized list of work that reflects the needs throughout the City. * Parks - the city would take responsibility for the maintenance of the County park. 3) City Sewer - Upon annexation would we require a sewer collection system to be installed? Estimated cost? As a general rude the main reason for annexation is access to reliable City sewer services. Where sewer collection systems do not exist then they would be designed and installed to connect to the nearest City main. The cost is difficult to estimate without an engineered plan. In this area the lots are fairly large and we are not aware of any wholesale failure of the on -site systems. With reasonable care and attention to periodic pumping, properly designed on -site Department Heads Page 3 July 6, 2000 systems will perform reliably for many years. My personal experience has shown me that the greatest source of failure is the plugging of drain field piping with solid material washed from the septic tanks. This frequently occurs when faulty plumbing causes liquid overload and repeatedly washes solids out to the drain lines. With respect to City rules, there is a requirement to connect to mains when they are closely available. In this case, the closest main is in Parkway and would require an extension. Therefore, we would not insist on connection. Would the system be paid for by an SID and if so what would be the estimated annual cost to the property owner? The sewer collection system would be typically funded via SID, but the cost cannot be reasonably estimated without a design. Past experience indicates that property owners should anticipate total costs to be in the range of $6, 000.00 to $8, 000.00 paid in assessments over, I believe, twelve years. 4) City Water Would we take over their water system? If so would we purchase the system? Taking over the system would depend on how it was originally constructed If it currently meets reasonable standards we could incorporate it into the City's system. We could also take it even if there is some remedial work necessary to bring it up to reasonable standards for municipal systems. We would not pay to purchase the system. The City never does this, and all new systems in subdivisions are funded by the developer then are dedicated to the City. Would we install a new water system? If so what would be the estimated cost? That would depend on the results of the work referred to in the answer above. We could end up replacing the entire system and the work could be funded out of replacement funds as we do with other parts of our system. However, bear in mind that subdivisions where the developer has built and paid for the facilities also have involved the payment of a connection fee when the house is finally built. This fee has nothing to do with the new facilities in the street. The connection fee is the charge to amortize the production facilities and the other existing system infrastructure necessary to deliver water to the new facilities in the subdivision. Therefore, if annexation occurs without payment of a connection fee, then some analysis would be needed to determine how to proceed with any needed improvements. This may lean in the direction of an SID for upgrade in -lieu of a connection fee, or some other arrangement to be determined We cannot estimate project costs without a design. 5) Solid Waste Department Heads Page 4 July 6, 2000 How does our service differ from Evergreens? Ours is better and cheaper. Evergreen is $96/year. for basic once a week service. We currently charge $701year, but plan to raise it to $801year, for once a week plus annual spring clean up. If I have missed something that you think should be added to this memo please include it in your information. Thanks again!