03-16-88 Safety Comm Minutesk
March 16, 1988 PUBLIC WORKS/PUBLIC SAFETY 4:30 P.M.
SEWER AND WATER COMM T Ef=UTES
Attendance: Chairman Cunnerson, Councilman Nystul, Councilwoman Hafferman.
• Others Present: DPW Hammer, Acting Fire Chief Waggoner, Surveyor Zavodny,
Construction Inspector Van Dyke, City Accountant Robertson, W/S Supt. Hyde,
Street Superintendent Brady and Roger Hopkins.
C. Gunnerson opened the Committee meeting with the Public Safety agenda item.
AMBULANCE BID - REPORT BACK TO COMMITTEE In answer to the request of the Committee
in the meeting of March 10, 1988, Acting Fire Chief Waggoner reported that he has
completed his research of the two subjects in question. He stated the trade in
value of the newer of the two ambulances currently owned by the City is between
$2,500 and $3,500 and the overhaul of that vehicle will cost approximately
$2,500 to $3,500 complete.
After some discussion regarding revenues received by the Fire Department, budget,
the cost of overhauling and the need for a third amublance, the Committee was in
agreement to - recommend to the City Council the lease/purchase over three years
for the 1987 Collins Ford Crusader.
STREET RECONSTRUCTION FIGURES - REPORT BACK TO COMMITTEE As was requested in the
Committee meeting of March 10, 1988, DPW Hammer presented an actual cost packet
of West Montana Street reconstruction, 1987. This document includes some supporting
documents and has many man hours of preparation into producing the document for
the Committee. DPW Hammer also stated that the cost packet does not contain all
of the data he wanted to include, due to the timely manner in which it was completed.
C. Gunnerson and C. Nystul expressed appreciation for and complimented the Public
Works Staff for their many hours involved in preparing the information and for the
presentation of information in the document.
DPW Hammer explained how the overhead percentage was figured, based upon a govern-
ment reference. He also wanted to make the Committee aware of the Street Department
Budget, in particular, the line item for materials. The materials line item is
only allocated $100,000 per year. The other line items in this budget are operation-
al expenses. Assuming the contract bid is for $20,000 per block, there would not
be money enough for materials for street maintenance.
C. Gunnerson stated that he will begin doing a comparison on the figures and will
report back to the Committee.
Street Superintendent Brady stated that preparation of a Pavement Management System
is in progress. This will make the determination process of the specific needs of
all of the City streets, project reports, budgets, etc., more organized and simpler.
FIRST ALLEY WEST C. Nystul presented the resolution for the underground utility
district of First Alley West. He requested the Public Works Staff to prepare a one
page memo on the subject of roof drains and running a storm drain system down the
alley to be given to all Councilmembers by Friday, March 18, 1988. This will be
discussed on the Council floor in a regularly scheduled meeting of March 21, 1988.
STORM SEWER BUDGET W/S Supt. Hyde presented a memo from City Accountant Robertson.
He explained the cash flow problem in regard to haveing only enough money in the fund
• to pay the next bond payment. He stated that a reserve needs to be built up in order
to operate and pay the bond payments. C. Nystul stated that the Council will address
this in general terms.
TWO MILE VISTA C. Nystul reported that the draft easements have been received as per
the request of the Sewer and Water Committee held on March 3, 1988. The easements
are to be reviewed by the Public Works Staff.
March 16, 1988 PUBLIC WORKS/PUBLIC SAFETY
SEWER AND WATER COMMITTEE MINUTES
Page 2
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BANNER POLICY C. Gunnerson questioned the progress, if any, regarding the banner
policy issues brought up at the Public Works Committee meeting held February 24,
1988.
DPW Hammer stated that Mayor Kennedy has directed the Public Works Department to
follow the policy as to the advertising by profit organizations.
C. Gunnerson questioned if billing for the cost in hanging the banners has been
addressed. DPW Hammer stated that it has not been addressed at this time, but has
been addressed in past Committee Meetings and past Council Meetings.
C. Gunnerson requested the Public Works Secretary furnish the past minutes, which
regard the Banner Policy, to all Councilmembers for review. This will then be
discussed in a work session. C. Gunnerson also requested of DPW Hammer the dollar
figures for hanging the banners.
Adjourned 5:10 P.M.
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