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01/28/76 Pearce to Bd of Adjustment/Variance RequestPATRICK M. SPRINGER, COUNTY ATTORNEY LEONARD A. VADALA, CIVIL DEPUTY TERRY J. HANSON, DEPUTY RANDY K. SCHWICKERT, DEPUTY Office of bounty Attorney Flathead County KALISPELL, MONTANA 55901 January 28, 1976 City of Kalispell Flathead County State of Montana Kalispell City Hall Kalispell, Montana 59901 Attention: Board of Adjustments Re: Old Hospital Filed 1/2/76 Our File No. Gentlemen: Variance Request 7552-V P. O. BOX 121 COURTHOUSE WEST ANNEX (406) 755-5300 - EXT. 241 I shall attempt in this correspondence to supply you with all of the specifics that you have requested in our last telephone con- versation. There was an indication that you could not set a hearing date because of the lack of specifics; I must remind you that your forms do not permit more than the information previously submitted. Flathead County has attempted to address itself to the present uses it intends for the structure with some planning for future expansion. Please note that administrative office use beyond health related services do not begin to function until Phase II of the overall plan. The County is continuing to receive applications for space along with numerous inquiries daily. We cannot intelligently answer these requests until we have had a hearing before your Honorable Board. The County does not want to deny the State of Montana nor the City of Kalispell or any valid federal agency function- ing in Flathead County space to accommodate its needs. The County cannot, at this time, properly assess what may be avail- able until the Board of Adjustments schedules a hearing. I am informed that four members of the Board of Adjustments in- tend to take protracted vacations in February. If our hearing is not scheduled without delay, the people of Flathead County will be greatly inconvenienced by the Board's inability to act. Letter to City of I _ispell, Board of Adjust-,. Dated January 28, 1976 Re: Variance I must mention that we attempted to secure an answer as to the need for a hearing over six months ago. It was not until Decem- ber 19, 1975, that the Building Inspector informed the County of the need for a variance. All forms supplied were completed and filed January 2, 1976. Enclosed herewith is a summary of present uses and future planned uses. It seems that any additional information required by your Board could be supplied at the time of hearing. Please set the same at the earliest possible date. I shall await to hear from you. Thank you for your cooperation. Very truly yours, OFFICE OF THE COUNT ATTO FLATHEAD U t Y, M01 ANA By Stewart A. Pearce, II Deputy County Attorney LAV:jj cc: Mayor Happ and Kalispell City Council Norbert Donahue, City Attorney Board of Adjustments Hospital Variance Request Exhibit "A" MEMO OF THE ANTICIPATED USES IN CONNECTION WITH THE VARIANCE OF THE KALISPELL GENERAL HOSPITAL BUILDING It is the present intention of the County to embark on a three phase program in connection with the use of the newly acquired facility heretofore known as the Kalispell General Hospital and associated structures. The three (3) phase program is required because there will be a necessary time for relocation and eval- uation of space in order to meet the most efficient uses best suited to the requirements of the Flathead County government. Attached hereto and marked Exhibit "A-l" is a summary sheet showing the three (3) phase program now planned. In connection with health related functions the following offices will immed- iately take possession and/or begin to prepare space in this facility in connection with health related programs really not requiring a variance since the structure was heretofore used for health related and hospital functions. I. Rental Health Program: The administrative offices for the mental health program will be housed in this facility depending upon programs in process; however, there will be no overnight facility arrangements for patients and/or treatment beyond examination or clinical off - premises treatment as is generally associated with the mental health program as now functioning. II. Health Department: The health department will have its administrative offices in the building and many of the following explanations as sub- headings will really be sub -departments under the health depart- ment function. For example III. WIC (Women, Infants, Children) IV. Sanitarian: Including the City Sanitarian and the newly formed County - City Sanitary Department under an interlocal agreement presently being prepared for adoption, between the City of Kalispell and Flathead County. V. Dental Health: This program is a sub -program of the health department and will function, depending upon funding, the way it has in the past, however only those administrative or examining offices will be maintained in this structure. VI. Aging Services: Retired Senior Citizens Volunteer 'Program Council on Aging Program Aging Information Coordinator Nutrition Program RSVP (Retired Senior Citizens Volunteer Program) 1st of 3 Pages These various aging services depending upon funding, will be housed for administrative purposes in this structure with the ex- ception of the nutrition program which is presently being admin- istered in the St. Matthews cafeteria and kitchen. This program which will function between 11:00 and 2:00 during the daylight hours for a lunch program only, will be transferred to the better kitchen facility and cafeteria facility at the new structure. Kitchen and food services vocational training by Flathead Valley Community College has applied for use of these facilities. This also includes ADC training. VII. Red Cross: The administrative offices for the Red Cross will be quartered in this building. It's present program runs to blood donations and any emergency or disaster programs as may have to be administered to from time to time. NOTE: Blood bank use may be feasible in the future. VIII. Alcoholic Administrative Officer: It is the intention of Flathead County to use this administra- tive office function only with no "detox" use or intended use in the future, and in fact, the County is prepared to stipulate to no over night care for "detox" and/or any other health related services in the hope and effort to sustain property values and give a better comp- lexion to the administrative use of this building in the residen- tial neighborhood where it is located. IX. Welfare Department: Welfare department administrative offices for the purpose of dispensing various welfare programs which from time to time may exist, depending upon budgetary allowances. X. Family Services: Family services administrative offices for the purpose of dispensing various family service programs which from time to time may exist, depending upon budgetary allowances. Application is pending for use for industrial arts training by Flathead Valley Community College and associated laundry oper- ations. These premises could also be used for any school function which could properly be housed and more beneficially developed upon the premises. Square footages required 20,000 square feet. Approximate number of employees - 68. Approximate number of automobiles - 60. STTMMARY Flathead County intends and is in the process of moving into the new structure for all of the above -enumerated health related func- tions. The hospital was supposed to have vacated the premises completely by. January 19, 1976, however, their vacation of the premises has not yet been totally complete as of the writing of this exhibit. It is the intention of the County to utilize the 2nd of 3 Pages space for the above -enumerated programs depending upon the time table of installation of telephones and other necessary adjunct services to facilitate the use of these administrative offices. Phase II addresses itself to non -health related functions with the exception of the refuse disposal office which could be termed a health related required service. Phase II in explanation is self- explanatory in that none of the anticipated administrative uses present an offensive use and/or would burden either the parking facilities or the services of the building to such an extent as tc cause any kind of a nuisance. Phase III deals mainly with the courthouse offices of an adminis- trative nature. The Commissioners, at this time, intend to prepare the courthouse in the future to house just the Court and court - related services. The Assessor, the Treasurer, other non -court related services will be transferred to the new office building. It is felt that this singular expansion of the courthouse for court purposes only will save Flathead County the necessity and the need for a new courthouse. Also, it will permit non -court related administrative services now housed in the courthouse, to gain the additional space that they require and would permit additional storage of valuable records within the courthouse. The use of the space in the newly acquired hospital facility for administrative offices will depend upon square footage requirements by the various departments hereinabove enumerated over the next two (2) to three (3) year period and reutilization of existing space within the courthouse compound and the office building located on First Avenue West. When redistribution of these services occur, and a settling of the departments is defined, it may permit some additional office use in the building. Flathead County remains ready and willing to stipulate that the use and future use of the structure heretofore known as the Kalispell General Hospital will be restricted to health related programs of a non -overnight facility nature, and general administrative offices. It is understood however that the office building may, during per- iods of peak need by any singular department and/or administrative office, function beyond one daylight shift. However, in the main the daylight office hours of the building will be maintained except for maintainence and required necessary overtime work. Respectfully submitted, OFFICE OF 1HE CqUNTY ATTORNEYFLATHEAD ,COUNT , MONTANA By --- Stewart A. Fearce, 11�- — Deputy County Attorney 3rd of 3 Pages Exhibit "A-1" PHASE I Health Related Functions: Mental Health Program Health Department WIC (Women, Infants,Children) Family Planning Sanitarians, including City Sanitarian Dental Health Aging Services: RSVP (Retired Senior Citizens Volunteer Program) Council on Aging Program Nutrition Program Aging Information Coordinator NARP (National Association of Retired Persons) Red Cross Alcohol Administrative Offices Welfare Department Family Services Square footages required approximately 20,000 sq. feet. Approximate number of employees - 68 of if it cars - 60 PHASE II Study Commission (to January 1977) Park Department APO (Areawide Planning Organization) Public Administrator Election Department Extension Service Refuse Disposal Office Library Storage General Storage for various offices Approximate square footage - 7,000 - 10,000 Approximate number of employees - 18 " Itit cars - 12 PHASE III �crt::ouse offices of administrative natur.c Storage of records of administrative nature