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10-21-10 Parking Commission MinutesKALISPELL PARKING COMMISSION MONTHLY BOARD MEETING MINUTES Date: October 21, 2010 Location: KPC Conference Room In attendance: Chairperson Janet Clark, Mark Pirrie and Joel Schoknecht. Minutes recorded by: Karen Durado, KPC Office Manager 1. Call to Order: Called to Order at 7:35 a.m., By: Janet Clark, Chairperson 2. Approval of the Agenda: Moved by Joel, second by Janet. Approved by all Board Members. 3. Approval of September 16 Board Meeting: Moved by Joel, second by Janet. Approved by all Board Members. 4. Hearing of the Public: Jim Ness (Glacier Bank) and Janet discussed the meeting that they had with Charlie (City Attorney). Janet spoke with Charlie recently to recap the meeting and his understanding is that we would leave the 1-hour signs in place and Jack would go through and chalk the vehicles but not write tickets because of the issue of the $20.00 tickets. Charlie stated that we need to decide what we are going to do and stick to it if we want to move forward with an ordinance change. The process has to go through City Council. Jim stated that this is not what he had gotten from the meeting. Jims understanding was that no more $20.00 tickets would be issued. He did not realize that tickets would not be issued at all. Since we have stopped issuing tickets word has gotten out and his lot is filling up again. Jim will talk to Dan Hensley (Valley Bank) to see what he thinks of issuing 1-hour $10.00 tickets or if he thinks that they should go back to the original signs that stated that the lots are private parking. Jim stated that if Jack can't write tickets the 1-hour signs are not effective. Jim will talk to Dan and get back to Janet and we will proceed from there. 5. Approval of Financial Statement of September 2010: Moved by Mark, second by Joel. Approved by all Board Members. 6. Updates from KPC: Street Update - Jack KPC Office Update - Karen See attached Office Managers Report Unfinished Business: Lot Contracts Montana Building Janet should be receiving the contract in the mail today. She will let Jack know when he should start patrolling the lot. Eagles Lot The ticket machine is currently out of order. Joel made a motion to revisit the possibility of meters for the lot. Second by Mark. Joel wanted to know the difference in cost between meters and a new ticket machine. Discussion followed regarding advantages/disadvantages of new ticket machine versus 9 hour digital parking meters. Joel stated that he thinks that if space is not an issue we would be foolish not to consider meters over a ticket machine given the cost and lifespan of each. Meters are cheaper and require less maintenance. Ticket machines last 5-7 years and need to be replaced. The meters we recently sold were 50+ years old. Janet reminded The Board that shortly after Jane Howington (City Manager) had attended our meeting the new ticket machine purchase was voted on and approved by all Board Members. Snow removal for lots and sidewalks Mark made a motion to accept the bid received from Steve Moore of Double Diamond Contracting for plowing of the lots assuming that all references are positive. Second by Joel. Approved by all Board Members present. Karen will call and check references for Steve Moore and get the contract to Janet if references are good. All Bright was chosen to do the sidewalks this year. 7. New Business: Mark made a motion to increase the oversell capacity of Mountain Valley Lot by 2 provided Jack agrees that this is a sensible request. Second by Joel. This would increase it from 57 to 59. The next meeting will be on November 12tn Adiournment• Adjourned at 8:20 a.m. moved by Joel, second by Janet. Approved by all Board Members. Respectfully submitted: Karen Durado The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately meet the needs of downtown's customers, employees, visitors and residents. KAREN'S NOTES — KPC BOARD MEETING KPC UPDATE: October 2010 Street Update —Jack Office Update — Karen: See Reports. Questions for Karen? Tickets: 365 tickets written for a total of $3,680.00, 51% collected Parking Permits: Permits down $1,225.00 from last month, down $318.00 from last October Collections: CPI income for October. Have not received yet. The Boot: The boot was used 4 times for a total of $370.00 ($230.00 fines, $140.00 boot fees) Occupancy Report: Eastside capacity is at 87% and Westside is at 78% for a combined total of 82% Meters — down $152.50 from last month, down $201.40 from October 2009 Notices — Current for those that have addresses. UNFINISHED BUSINESS: Jack agreed with Mark in regards to increasing the Mountain Valley oversell capacity by 2. We have sold both of the additional permits. The new ticket machine was ordered on Friday, November 5t" Steve Moore (Double Diamond Contracting) has been selected to do the lot plowing. I spoke with two of his references and both were very positive. Bob Taylor (Glacier Bank) has used him for the last 5 years and said he is quick, reliable and always shows up. Rod Leese (West One Bank) used him last year and plans to again this year. He had also listed Mark Hensely (Valley Bank) but I was not able to reach him. NEW BUSINESS: We need to discuss purchasing a phone for Jack so he does not have to use his personal phone for business calls.