10-13-10 TBID MinutesBoard of Directors Meeting
Kalispell Tourism Business Improvement District
Wednesday, October 13, 2010 — 3:00 PM
Kalispell Hilton Garden Inn
Minutes
Board Members Present: Chris Walters, David Ginepra, Bryan Scott, Arlinna Wolfe, Janet Clark,
Lori Fisher and Gib Bissell
Board Members Absent: None
Staff Present: Diane Medler and Joe Unterreiner
Guests Present: Pam Carbonari, Lisa Brown, Winnie Storli
Meeting was called to order by Chris Walters, Chairman of the Board at 3:00 PM.
1. Hear from the public- None
2. Approved Minutes from the September 1, 2010 Meeting.
a. Discussion: None
b. Action: Motion was made by Janet Clark. Motion was seconded by Gibb Bissell.
The board approved motion unanimously.
3. Board Operations
i. Treasurer's Report- Diane and Bryan reviewed the TBID financials with
the board. Bryan and Diane noted that the budget and actual expenses
were not inline. They mentioned that they believed it did not make since to
compare the actual versus the budget until such time that everyone could
get a better feel on the marketing plan.
1. Balance Sheet
a. Checking- $10, 894.91
b. Total Liabilities- $6,911.40
2. Profit and Loss
a. Total Revenue- $16,492.52
b. Total Expenses- $12,509.01
c. Net Income for Period- $3,983.51
3. Notations of Finances
a. Employee Search- This was unbudgeted but approved by
the board.
4. CVB Update
a. STR Report- Together the board reviewed the first Star Report. Diane noted that
the summer months of 2010 appeared to have a higher occupancy and higher
ADR than the previous year. Diane encouraged all members to report to STR
report. It was explained that the reports are free of charge by Smith Travel. It was
clarified that the STR report and ITRR reports are two different reports and data
collection avenues.
b. Recap of Billings TBID Meeting and Tourism Advisory Committee Meeting -
Diane reported on topics of the meetings including, legislative thoughts and
suggestions, Bed Tax Government affairs, TAC Advisory, TAC recommendation
to excess funds, state branding initiative, and her meeting with Billings CVB. It
was noted that the occupancy in August for Montana was the highest in the
nation. Noted that printed material was being used less and less. ITRR Reports
were reviewed and Diane emailed them the links.
c. Strategic planning session and branding timeline- Diane asked all members to
participate and to RSVP for the Planning Session on October 28. Meeting will be
facilitated by Olson Communication. Diane asked all members to complete some
pre meeting questions and return them before the meeting.
During the session we will try to identify the niche, branding direction, identify
partners, and some marketing goals. From this meeting they will create a strategic
plan. Cost will be approximately_$4,300.
d. Calgary Trade Show- Diane informed the board that she had enrolled and planned
on attending the Calgary Trade Show on November 6th and 7th. It was noted that
this trade show could be important and we could see positive results. Diane
invited all hotels to participate. Cost of the trade show booth and Diane's travel
expenses will be taken from Bed Tax which was already budgeted. Leads will be
distributed to everyone.
5. Other Business
a. Pam Kennedy from the BID and Kalispell Downtown Association updated the
board on their happenings.
b. Info Share- After discussions about the possibilities of bringing in new flights and
what the demands or requirements of the airlines have been, the board decided to
hold a meeting on October 27th as a special meeting to discuss information
concerning the new flights and how the TBID may be needed.
Meeting was adjourned by Chris Walters at 4:45 PM.
Respectfully Submitted: Bryan Scott (Treasurer -Secretary)
For Further Information, Please Contact
Chris Walters, Board Chairman, Chris.Walters@hilton.com or 406-758-2570
Diane Medler, CVB Director, dianem@kalispellchamber.com or 406-758-2808
Board Meeting Schedule for 2010 (Kalispell Chamber Conference Room at 3:00 Pm)
September 1 Septe , be f 5 October 13 November 10
December 8