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10-17-83 Finance Comm MinutesLeRoy E. McDowell Mayor P.O. Box 1035 ZiP 59901-1035 Telephone (46) 755-5457 THE CITY OF K A L I S P E L L, M O N T A N A 11 October 1983 From: Finance Committee To: City Clerk Subj: Gasoline bids 1. The finance committee met this date and reviewed the gasoline and diesel fuel bids received at the last council meeting. The committee having power to act has accepted the low proposal fmo m City Service. 2. Please notify the successful bidder and the city attorney to sign the contract. Please notify the unsuccessful bidders and return their bid bonds. Gary W. Nystul,Chairman "Vacation City" FINANCE COMMITTEE MEETING OCTOBER 17, 1983 The Finance Committee met at 4:15 P. M. in the committee room at City Hall on October 17, 1983. Present were Chairman Nystul, Councilmen Saverud and Ruiz, Mayor McDowell and Finance Director Swanson. 1. The request by Jerry Begg for the abatement of City Specials (oil sprinkling and storm sewer) on South Meadows Addition for 1979 and 1980 was presented. The Council had abated the assessment for 1981 and 1982. Mr. Begg's partner had failed to request the abatement for 1979 and 1980 and the first notice of the delinquency was a letter to Mr. Begg from the County Treasurer. The committee agreed that as with the 198.1 and 1982 abatements, those for 1979 and 1980 are also inequitable. The committee agreed to submit the question to the Council for approval. 2. The committee, having met previously with power to act, accepted the lowest bid of City Service for gasoline and diesel fuel. The Mayor will check on the consumption of the police vehicles for a six month period. Upon compilation of the data, the city may solicit proposals for the use of a card system for the police vehicles. 3. Morgan and Oswood, the contractors on the WWTP project, requested that their retainage be invested. Upon completion, the retainage and the interest earned would be paid to them. This is a new procedure to all. Bill Swanson will check with our engineer, Paul Stokes, and report back. 4. The question of items intended to be in the budget resolution but not having been typed and included was raised. It was agreed that all members of the committee would review the budget and present any omissions at the next meeting. 5. The summer intern had recommended separating the traffic signals from the cen- tral garage budget. After discussion, it was agreed that Bill Swanson is to make the necessary entries to separate the traffic signal revenues and expend- itures from the city shop. Upon completion, he is to advise the Clerk so that the claims may be properly coded. 6. The overhead rate at the shop was discussed. Bill Swanson stated that the rate was going to go up substantially. However, he did not have any calculations to substantiate what the new rate was going to be. He also stated that the pro- ductivity was not there in that the hours charged out per man per month were not as many as the available working hours. No action was taken on the report. 7. The Chairman asked about the bond sales and payments to the Street & Water De- partments for construction on llth Avenue West. (S.I.D.#336). Bill stated he was not aware :if any of the proceedings had been completed or the bonds sold. The Mayor will check on it. 8. The Chairman reported he had been contacted by the firm that does the self- insurance administration for Missoula County's health insurance program. They are interested in making a presentation to the Council. When they have some facts and figures on Kalispell, a meeting will be scheduled. Finance Committee Meeting Page 2 October 17, 1983 9. The Chairman raised the question about claims being paid before the Council approves them. There are cases where :it is necessary to write warrants dur- ing the month. It was agreed that the Mayor would establish a procedure for at least two members of the Finance Committee to review and sign the claims before the warrants were written. Meeting adjourned at 5:00 P. M. GN/ms