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Department Activity ReportsTHE CITY OF KALISPELL, MONTANA FFNANCE DEPARTMENT REPORT March 1, 2004 CASH RECONCILEMENT AT THE CLOSE OF BUSINESS CASH ON HAND & REMAND DEPOSITS: GLACIER BANKISTIP-CASH IN TRANSIT GLACIER BANK CHECKING & REPO A/C GLACIER BANK. -HEALTH FUND STIP (CITY HEALTH FUND) STIP PROGRAM GLACIER BANK -POOL ACCOUNT BIDDER'S BONDS SUB -TOTAL DEMAND DEPOSITS: INVESTMENTS; DATE: February 27, 2004 S 15,508.50 $ 101,143.35 $ t 3,b30.73 S 980.32 S 17,691,703.17 S 196,795.50 GLACIER BANK: INTEREST SUBSIDY/REHAB $ 584.75 COURTYARD RESERVE ACCOUNT S 31,917.56 COURTYARD RESERVE ACCOUNT T/EQUITY S 10,097.00 COURTYARD RESERVE ACCOUNTiEQUITY Renter pep. S 2,395.00 STIP PROGRAM (UDAG) S 587,962.00 OTHER INVESTMENTS: SEWER: 1995 S & C BONDS SEWER: 1996 S & C BONDS SEWER: 1997 S & C BONDS SEWER: 1998 S & C BONDS SEWER: 1999 S & C BONDS SEWER: 2000 S & C BONDS SEWER 2001 S & C BONDS SEWER 2002 S & C BONDS SEWER 2003 S & C BONDS TOTAL S & Us: TOTAL LONG TERM INVESTMENTS: PETTY CASH TOTAL TO BE ACCOUNTED FOR: Respectfully Submitted, Ep.d -V p9r.60 Carol L_ Kostman Assistant Finance Director S S 3,036.94 $ 2,143.24 S 843.44 $ 1,105.60 " 1,736.64 S 1,05T70 S 13,363.74 S 13,758.44 S 37,045.74 S I8,019,76L57 S 670,002.05 S 1,450.00 S 18,b91,213.62 CITY OF KALI,SPELL BUILDING DEPARTMENT MEMORANDUM TO: CITY MANAGER CHRIS KUKULSKI, MAYOR PAM KENNEDY, & CITY COUNCIL FROM: CRAIG KERZMAN, BUILDING OFFICIAL DATE: March 31, 2004 RE: PERMIT REPORT PERMITS THIS MONTH FEES THIS MONTH PERMITS JANUARY TO DATE FEES JANUARY TO DATE FISCAL YEAR PERMITS FISCAL YEAR FEES BUILDING 49 $ 17,255.65 94 $ 30,442.88 303 $ 102,008.33 PLAN REVIEW 14 $ 7,373.62 35 $ 11,635.99 103 $ 46,184.15 ZONING 49 $ 5,932.00 94 $ 10,510.90 274 $ 31,385.88 FIRE PREVENTION 49 $ 6,643,84 94 $ 11,772.21 274 $ 33,292.81 PLUMBING 27 $ 2,430.00 67 $ 5,527.50 182 $ 17,671.00 MECHANICAL 33 $ 2,579.00 72 $ 6,585.00 255 $ 23,786.00 MOVING 0 $ - 1 $ 50.00 5 $ 400.00 SIGNS 8 $ 730.50 15 $ 1,169.50 52 $ 4,325,00 TOTALS 0 $ 18,457.08 $ I49,974.21 VALUATION THIS MONTH JANUARY TO DATE FISCAL TO DATE CITY $ 5,377,887.50 $ 9,002,007.36 $ 21,750,535,37 COUNTY $ - $ - $ 52,446,634.15 TOTALS $ 5,377,887.50 $ 9,002,007.36 $ 9,180,021.63 WATER CONNECT FEE $ 68,594.00 $ 113,091.00 $ 48,521,429.52 SEWER CONNECT FEES $ 103,520.91 $ 153,357.91 $ 247,233.91 BOARD OF ADJUSTMENT $ - $ 175.00 $ 350.00 VILLAGE SEWER $ 1,500.00 $ 28,500.00 BUILDING DEPARTMENT SUMMARY FOR MARCH 2O04 CITY PERMITS ISSUED Type # I Bldg. Valuation PUBLIC - PN -- Building 49 $___ 17,255.65 PAA� _ Plan Review 14 $ 7,373.62 CN 5 $-2,130,59300 Zoning 49 $__..__ 5,932.00 COMMERCIAL CFDN Fire Prevention 49 $ 6,643.84 CAA 2 $ 50,000.00 Plumbing� �27 $ - 2,430.00 RN 21 $ 2,397,022.00 Mechanical 33 $ 2,579.00 RFDN _.. Sign 8 .._ $ 730.50 SFR RAA 8 $ 81,272.50 Water 34 $ 68,594.00 DUPLEX ........ --- DN DFDN ......___................___.. DAA 2 2 1 $ 279 118.00 $ 32,818.00 _ $ 79,984,00 Sewer OA __.__._._._...._._...._ -----___ Moving 45 $ 103 520.91 TN 4 $ 327,080.00 TOWNHOUSE TFDN TAA MN ._�MFND MULTIFAMILY $ TOTALS 45 $ 5,377,887.54 ITOTALS 3081 215,059.53 City s ell Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax (.406)758-7758 REPORT TO: Chris A. Kukulski, City Manager SUBJECT: Monthly Activity Report for February FROM: James C. Hansz, P.E., Public Works D DATE: March 15, 2004 Highlights of monthly activity for the operating divisions of the Public Works Department for the month of February 2004 are as follows: ENGINEERING DIVISION • Continued preparation of WWTP PER, received comments from MDEQ and began incorporating into final document. • Received proposal from Glacier Gold, L.L.C. for WWTP sludge disposal and recommended acceptance of same to City Council. • Prepared RFQ/RFP for construction services support for utilities for US 93 Project. Construction to begin 15 March. • Continued support of utility engineering coordination process Meridian Road project. Utility relocations to begin in spring with roadwork contract likely to be let in November. • Continued preparation of 2004/05 budget. • Made presentation to state Transportation Commission in support of additional funding for Meridian Road project. Received their suggestion to consider local bonding option to allow project to move ahead as a single phase. • Continued work with consultant performing design for U.S. 93 and Grandview Drive sewage pumping station reconstruction. • Continued working with consultant performing water system vulnerability assessment. Conducted on -site work sessions to establish threat levels and system infrastructure vulnerability priorities, made site inspections. • Finished work with consultant to adapt our current Record Drawing database into an information retrieval tool that has an easy to use search engine. • Continue to work with FVCC work/study survey student to assist with Record Drawing database and draft 2003 utility expansions in digital base mapping. • Respond to miscellaneous survey requests. • Locate and mark property corners for two parcels associated with possible airport land purchase. • Provided Flathead County with coordinate data to assist their GTS department. ENGINEERING DIVISION continued... • File corner recordations with Flathead County for Public Land corners upgraded during summer mapping surveys. • Continued utility coordination with developer's consultant for the Spring Prairie Development. • Assistant City Engineer and attended two short courses: `Roundabout Design' and `Vulnerability Assessments for Small and Medium. Water Utilities'. • Performed student traffic safety study for Cornelius Hedges Elementary School. • Calculated system development charges for sewer and water on various projects. OFFICE AND STAFF There were 14 emergency call -outs for the month of February: ■ Water Division - 8 • Sewer Division -- 2 ■ TSS Division — 0 • Street Division - 3 ■ WWTP -I • Total — 14 CENTRAL GARAGE 78 Repair orders were completed during the month of February: • Police — 10 • Streets — 31 0 Fire — I 1 • Garbage - 5 • Others - 21 ■ Total — 78 • Continued regular maintenance of City vehicles and machinery. • Installed on -board battery charger on ambulance. • Replaced rear warning beacons on Fire Department's ladder truck. • Replaced damaged fittings and hydraulic hoses on. Water Division's backhoe. • Repaired turn signal and horn wiring on Street Division's tandem. • Repaired brake valve and reinforced right frame rails on Sewer Division truck. • Repaired brakes on Street Division single axle plow truck and dump truck. • Repaired clutch linkage and transmission shifter in Parks' Department flatbed truck. • Replaced all sweeper curtains in Elgin sweeper. • Repaired and modified Fire Department's attack truck and prepared it for duty. • Repaired and replaced coolant hoses on Water Division's backhoe. • Installed new seal kit on hydraulic cylinder on Street Division's V-plow. • Held weekly safety meetings. SANITARY/STORM SEWER DIVISON • Continued video and jet cleaning of sewer lines Monday through Thursday. • Performed weekly maintenance of sixteen lift stations each Friday. • Held weekly safety meetings. SOLID WASTE DIVISION • Delivered 4 containers to new customers: 0-90 gallon, 1-100 gallon, 1-400 gallon, 2-300 gallon. • Repaired 5 containers: 1 - 90 gallon, 2-300 gallon, 2- 400 gallon and responded to 6 violations. • Continued weekly garbage service and alley cleanup. • Assisted Street Division with snow hauling. • Continued pruning in City alleys. • Held weekly safety meetings. STREET DIVISION • General operations and maintenance of City streets and alleys. • Various cold mix patching on City streets. • Assisted the Parks Department with cold -mix patching. • Removed ice bearms for water drainage on City streets. • Milled white paint lines on First Avenue East between Center and Montana Streets. • Held weekly safety meetings. WATER DIVISION WATER PRODUCTION & STORAGE: • Produced 68 M gallons of water, 13 M gallons upper zone and 55 M gallons lower zone. • Injected 315 gallons of sodium hypochlorite, 1.2% solution to maintain an average chlorine residual of 0.33 PPM throughout the system. • Continued daily monitoring of all pump stations and routine maintenance on all pumps, motors, chlorination equipment, analyzers, grounds, buildings, controls, testing, water sampling, and record keeping. • Set up safety meeting -- Ladder Safety. • Met with Greg Butts and setup annual sample schedule. • Prepared budget for 04-05 proposal. • Worked on Vulnerability Assessment and Risk Management. • Worked on paint removal, painting pipes and installing new wall splash guards - drain lines, splash shields at the Armory and Depot Wells. • Worked with engineers and contractors on the electrical upgrade. WATER CONSTRUCTIONAND`SYSTEMREPAIR: • Tagged 52 delinquent accounts on the West Side of Kalispell. • Meter maintenance and change out on going. • Completed 69 work orders during the month February. • Continue to fill fire hydrants. • Repaired 8" bell joint at 6`h Street West between 9th Avenue West and 10'h Avenue West. • Repaired service line in the 700 block of 5th Avenue WN. • Cleaned equipment. WATER CONSTRUCTION AND SYSTEM REPAIR continued... • Repaired 8" main break at 2"a Street West and Meridian. • Repaired leaking main (bell joint) at 6th Street West between 10th Avenue West and 9"h Avenue West. • Repaired service line at 5th Avenue WN and Wyoming. • Repaired main break at 2"1 Street West and Meridian. • Dug and repaired curb boxes at west end of Teal Drive and two on South Main Street between 9th and 10"' • Dug service line between 9th and I Oth on South Main and removed from water main. • Held weekly safety meetings. TRAFFIC SIGNS & SIGNALS DIVISON • Continued regular maintenance of signals, signs, luminaires, barricades, sight obstructions, Airport lighting, alley lighting. • Replaced missing "Stop" sign and pole at I" Avenue East and 13th Street East. • Signed and barricaded for sewer tap excavation on Appleway Drive. • Replaced two bulbs on Ist Avenue West and 2"a Avenue West. • Replaced blown fuse — shorted wires on Ist Avenue West and 2"a Avenue West. • Changed school zone speed limit times sign on Whitefish Stage near Edgerton School. • Completed lane usage signs on I" Avenue East and 4th Street East. • Repaired bollards on I" Avenue East and I" Avenue West • Installed three temporary signs at the parking lot at 2nd Street West and 2"d Avenue West. • Replacing faded "Stop„ signs throughout Kalispell. • Changed 478 HPS and repaired one bollard light ballast and starter. • Replaced #64 HPS that was burned out. • Completed survey of electrical meters of the downtown luminaires, decorative lights, and alley lights. • Started changing out the "Stop When Occupied" signs on pedestrian crossings. • Weekly safety meetings held. WASTEWATER TREATMENT DIVISION • 146 Work orders were completed during the month of February. • 426 Lab tests were performed during the month of February. • 21 Loads of sludge were hauled during February. • 104,120 pounds of bio-solids were pressed. • Permit Report for January 2004: There were no permit violations. The total month flow was 74.4 million gallons with an average daily flow of 2.4 million gallons. The highest monthly flow was 2.9 million gallons on January 30th. � �_ � � Q © � O � �* w R G: �A), N t 5 C; L t R i'} -n � y�g -: C'? ^ C` � �J .'� �r• �O ^' iti v di d L-. C L� "`. •-" C" �- ^ : C c d C O P 0 0 Q f O O 0 0 O O O O O a O O P n Q q 4 p C O O P O O C O q O C> O q O C C C O O C O C O O O C O O O O a O C O O C c O o C O O q O n n n z m m a o in er vi m ,n s 14 Q P C O O a O g n O. q n n C C. C n n. n. n n O O Q O Q C3 q n © O P 4 O a oP C N a a M O 0q O [l- C .••� a OQ a CO O IO C V? 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