08-19-10 Parking Commission MinutesKALISPELL PARKING COMMISSION
MONTHLY BOARD MEETING MINUTES
Date: August 19, 2010
Location: KPC Conference Room
In attendance:
Chairperson Janet Clark,
Ron Trippet and Joel Schoknecht.
Minutes recorded by: Karen Durado, KPC Office Manager
1. Call to Order:
Called to Order at 7:38 a.m., By: Janet Clark, Chairperson
2. Approval of the Agenda:
Moved by Ron, second by Joel. Approved by all Board Members.
3. Approval of July 15 Board Meeting:
Moved by Ron, second by Joel. Approved by all Board Members.
4. Hearing of the Public:
There were no guests.
5. Approval of Financial Statement of July 2010:
Moved by Ron, second by Joel. Approved by all Board Members.
Board Members were provided with a copy of the budget for the new fiscal year. Karen will request a
copy of the final year end report from the City. Discussion followed regarding new budget. Janet
expressed concern regarding the amount budgeted for permit revenue. Karen will create a spreadsheet
that will reflect the best possible revenue amount assuming every space is filled and at its maximum
dollar amount.
6. Updates from KPC:
Street Update — Jack (on vacation August 9tn _ 20tn)
KPC Office Update — See attached Office Managers Report
Tickets written off — Board was provided with dollar amount of tickets written off All tickets in
Quickbooks which includes all written prior to 06/30/2008 were written off in fiscal year ending June
30, 2010. Rick Wills (Finance) and our accountant were contacted prior to the decision being made.
Karen contacted CPI to make sure that there would not be a fee for canceling the tickets in collections.
We now have all tickets in AIMS. Karen is working with CPI to complete the process.
Unfinished Business:
Valley Bank Lot and Eagles Lot
Joel informed us that the Valley Bank ticket machine is out of order. Jack will check it out on Monday.
The part has been ordered and received for the Eagles Lot ticket machine. Jack will be back on Monday
to install it.
The striping of the Eagles Lot is now complete. Tyler (Black Magic) suggested for future planning that
we aim for striping to be scheduled for April instead of June, July and August. He also recommended
that both lots be power washed prior to painting.
Janet requested a memo be sent to Doug Rauthe and his employees informing them of parking permits
that are available at Skyline and Sykes.
Lot Contracts
Jim Ness is happy with the results of the employee parking at Glacier Bank but the 2 hour lots are a
work in process. He is considering the possibility of making it 1 hour parking. Janet would like to
speak with Charlie Harball (City Attorney) regarding the legality of it all. He is currently on vacation.
Janet will schedule a meeting with him to discuss our current agreement with Glacier Bank and Valley
Bank.
New Meter Machine in Eagles Lot
Ron motioned to order the new ticket machine for Eagles Lot, second by Joel.
Approved by all Board Members present. Ron asked about the possibility of selling the old machine on
E-Bay.
Lot Maintenance
Ron provided an update on the lot maintenance schedule. Currently weeds are being sprayed and
garbage is picked up twice a week. Janet requested that the tree blocking the sign in the Eagles Lot be
trimmed. Ron provided Mary McFarland with an update on what The Board has approved for her to do
this spring.
Karen will locate all information related to snow removal in preparation for the upcoming bid process.
Parking Meter Sales
All meters have been moved from the city shop and Chuck has all remaining meters and parts at his
home. The damaged housings have been fixed and are ready to be installed.
7. New Business:
Karen will locate all information regarding snow removal in preparation for the upcoming bid process.
The next meeting will be on September 16tn
Adiournment•
Adjourned at 8:30 a.m. moved by Ron, second by Joel. Approved by all Board Members.
The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately
meet the needs of downtown's customers, employees, visitors and residents.
KAREN'S NOTES — KPC BOARD MEETING
KPC UPDATE: August 2010
Street Update — Jack
Office Update — Karen: See Reports. Questions for Karen?
Tickets: 223 tickets written for a total of $2,410.00, 40% collected
Parking Permits: Permits up $5,113.00 from last month down $58.00 from last August
Collections: CPI income for August, have not received yet. The boot was used twice in August
for a total of $210.00
Occupancy Report: Our Eastside capacity is at 97% and our Westside is at 96%
Meters — down $158.29 from last month, down $185.63 from August 2009
Notices — Current for those that have addresses.
UNFINISHED BUSINESS:
NEW BUSINESS:
Need to discuss purchasing new printer/copy machine for the office
Need to discuss our contract with the Montana Building